Oklahoma City Water Utilities Trust

AGENDA February 1, 2022 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Our Cox Cable Channel 20 television channel is currently being repaired and should be available soon. Oklahoma City Water Utilities Trust Page 1 of 5 February 01, 2022  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 February 01, 2022  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST February 1, 2022 I. Call to Order II. Approval of Minutes Approve the minutes of the January 18, 2022, meeting. III. Consent Docket A. Receive the Consultant Review Committee Report and authorize negotiation of a contract with CP&Y, Inc., Project ST-0161, Deer Creek Wastewater Treatment Plant Electrical Improvements. B. Utility Relocation Agreement with the Oklahoma Department of Transportation, State Project NHPPI-3500(068)UT, Job Piece 09032, highway improvements, Project WC-0953, water main relocation, I-35 and I-240 interchange improvements, northwest, northeast, and southeast of the I-35 and I-240 intersection. C. Plans, Project SC-0989, sanitary sewer line relocation, I-44 and I-235 interchange. D. Plans, Projects WC-0637, waterline relocation, and SC-0775, sanitary sewer line relocation, I-44 Service Road and Braniff Drive. E. Plans and Specifications to be advertised for bids, Project WT-0250-1, filter influent flume rehabilitation, Draper Water Treatment Plant. F. Ratifying and approving Addendum No. 1, awarding a contract to Nash Construction Company, Inc., WM-0365, road rehabilitation, West Lake Hefner Drive from West Wilshire Boulevard to North of Canal Road, $730,366; and approving the contract and bonds. G. Change Order No. 2 revising the construction contract with Wynn Construction Company, Inc., Project SC-1001-3, Draper Lift Station, Draper Water Treatment Plant, increase of $109,781.70. H. Amendment No. 1 to the Lease Agreement with 500 West Main, LLC, to extend the lease term by one year for 501 West Main Street, retroactive to January 1, 2022, through August 31, 2024. I. Amendment to the Cooperative Service Agreement with the Oklahoma Department of Agriculture, Food, and Forestry, AC-22-0003-OK, adding the trapping and removal of beavers in and around the Lake Stanley Draper Reservation, cost $3,750. Oklahoma City Water Utilities Trust Page 3 of 5 February 01, 2022  J. 1. Recommend The City of Oklahoma City approve a perpetual Pipeline Crossing Agreement with Union Pacific Railroad Company, Project SC-1088, sanitary sewer replacement, Villa Avenue from Reno Avenue to NW 1st Street; and 2. Authorize payment of claim, $5,000. K. Special Permit with The City of Oklahoma City and the Draper Lake Flying Club, Inc., a.k.a. Baxter Field Flying Club, Inc. (AC-22-0028-DR), to promote, operate, manage, and maintain a model aircraft facility on the Lake Stanley Draper Reservoir and Reservation, retroactive to January 4, 2022, through January 3, 2025. L. Assignment and Assumption of Permit from CenterPoint Energy Resources Corporation to Summit Utilities Oklahoma, Inc. (AP-0027), to operate and maintain a low pressure, natural gas pipeline crossing of the Atoka Pipeline. M. Assignment and Assumption of Permit from CenterPoint Energy Resources Corporation to Summit Utilities Oklahoma, Inc. (AP-0032), to operate and maintain a low pressure, natural gas pipeline crossing of the Atoka Pipeline. N. Approve Revised Maintenance Bond No. 1, Projects M3-P006 and WC-0920, MAPS 3 Scissortail (Upper) Park, 300 SW 7th Street; and placing Revised Maintenance Bond No. 1 into effect. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 1 and Change Order No. 1 revising the construction contract with Allen Contracting, Inc., Projects BC-0219R, pedestrian bridge and WC-0997, water line relocation, Northwest Expressway and West Wilshire Boulevard, increase of $18,080. (No OCWUT funds.) B. Concurrence with The City of Oklahoma City in approving Change Order No. 1 revising the construction contract with Redlands Contracting, LLC, Projects PC- 0446 and WC-0797, street improvements, West Britton Road from North Morgan Road to North County Line Road, no cost. (No OCWUT funds.) C. Concurrence with The City of Oklahoma City in accepting Projects PC-0477 and WC-0959, roadway reconstruction and improvements, MacArthur Boulevard from NW 150th Street to NW 164th Street; and placing the maintenance bond into effect. (No OCWUT funds.) D. Concurrence with The City of Oklahoma City in adopting a Resolution approving Change Order No. 9, Projects M3-P016, MAPS 3 Scissortail (Lower) Park, WC-1000, waterline relocation, and SC-1073, sanitary sewer relocation, Robinson Avenue to Harvey Avenue from Interstate 40 to SW 15th Street, increase of $436,466.82; and authorizing the use of excess collections and/or interest to fund Change Order No. 9. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. 1. Presentation on Project WC-0874, Atoka Pipeline raw water transmission line; and 2. Plans and Specifications to be advertised for bids, Project WC-0874, Atoka Pipeline raw water transmission line, Ada Pump Station to Canadian River Crossing. Oklahoma City Water Utilities Trust Page 4 of 5 February 01, 2022  B. Ratifying and approving Addendum No. 1; awarding a contract to Southwest Water Works, LLC, Project WC-0957, waterline replacement, NW 79th Street to Kenilworth Road from Georgia Avenue to Western Avenue and NW 60th Street to NW 57th Street from Kingston Road to Harvard Avenue, $2,348,691; and approving the contract and bonds. C. 1. Presentation on the Drinking Water State Revolving Fund loan program; and 2. Resolution directing an application be filed with the Oklahoma Water Resources Board for financial assistance through the Drinking Water State Revolving Fund loan program for the purpose of financing the expansion and improvement of the Oklahoma Water Utilities Trust’s facilities and authorizing execution and payment of application fees; authorizing submission of application and other actions, also including approval of scope of services agreements with Bond Counsel; approving and authorizing acceptance of one or more Drinking Water State Revolving Fund loan(s) from the Oklahoma Water Resources Board in the aggregate principal amount of not to exceed $31,645,000; approving the issuance of its promissory note(s) in one or more series in the total aggregate principal amount of not to exceed $31,645,000, secured by a subordinate lien pledge of revenues and authorizing its execution; approving and authorizing the execution of loan agreement(s) for Drinking Water State Revolving Fund loan; designating a local Trustee and approving and authorizing the execution of trust agreement(s); approving and authorizing the execution of security agreement(s); ratifying and confirming certain utilities lease agreements, affirming various covenants; approving and authorizing the disbursement of loan proceeds and Trust funds in connection with the referenced loan(s) and payment of fees and expenses; and containingother authorizations and provisions relating thereto. (Four affirmative votes required for approval.) VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 February 01, 2022