Oklahoma City Water Utilities Trust

AGENDA February 15, 2022 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma The Meeting is scheduled to be telecast live on City Channel 20 (Cox Cable). Oklahoma City Water Utilities Trust Page 1 of 4 February 15, 2022  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 February 15, 2022  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST February 15, 2022 I. Call to Order II. Approval of Minutes Approve the minutes of the February 1, 2022, meeting. III. Consent Docket A. Contract for Engineering Services with Carollo Engineers, Inc., Project WT-0224, clearwell improvements, Draper Water Treatment Plant, fee of $799,866. B. Renewal of the Pricing Agreements with Airgas Specialty Products, Inc., (R22- C199025), Chemtrade Chemicals US LLC (R22-C199026), and Chameleon Industries, Inc. (R22-C199027), anhydrous ammonia and liquid ammonium sulfate, retroactive to February 1, 2022, through January 31, 2025, estimated annual cost $1,000,000. C. Amendment No. 1 revising the Professional Services Agreement with Duke’s Root Control, Inc. (C219032), to extend the pilot study to determine the necessary chemicals to reduce the loading on the Wastewater Treatment Plants which in turn will reduce treatment costs, March 1, 2022, through June 30, 2022, for an additional cost of $80,000; and authorizing the General Manager to administratively extend the study as necessary, July 1, 2022, through October 31, 2022. D. Price Adjustment Statement as provided for in the Pricing Agreement with Brenntag Southwest, Inc., (R20-C179034), bulk chlorine, estimated annual increase of $600,000 to a total estimated annual cost of $850,000, retroactive to January 19, 2022. E. Amendment No. 1 and Change Order No. 2 revising the construction contract with Downey Contracting, LLC, Project WM-0369, Atoka Pump Station vault and duct bank replacement, Atoka Pump Station, increase of $31,342.43. F. Change Order No. 3 revising the construction contract with Walters-Morgan Construction, Inc., Project ST-0166, aeration blower replacements, Deer Creek Wastewater Treatment Plant, no cost; accepting the project and placing the maintenance bond into effect. G. Final Acceptance, Project SC-1025, sanitary sewer line relocation, I-235 and US­77 (Broadway Extension) interchange; and approving and placing the maintenance bond into effect. H. Revocable Permit with The City of Oklahoma City and Nate the Great Eight, Inc. to hold the Nate the Great Eight Race, March 26, 2022, Lake Overholser Reservoir and Reservation, revenue of $960. (OCWUT revenue of $125.) Oklahoma City Water Utilities Trust Page 3 of 4 February 15, 2022  I. Oklahoma Department of Environmental Quality Permit to Construct, Project WC-0930, water transmission main and Booster Station No. 9 improvements for Draper-Hefner system interconnection, 7628 West Reno Avenue. J. Oklahoma Department of Environmental Quality Permit to Construct, Project WC-0953, water main relocation, I-35 and I-240 interchange improvements, northwest, northeast, and southeast of the I-35 and I-240 intersection. K. Recommend The City of Oklahoma City accept a perpetual easement, Project WC-0953, water main relocation, I-35 and I-240 interchange improvements, northwest, northeast, and southeast of the I-35 and I-240 intersection. L. Ratification of payments from January 12, 2022, through February 8, 2022. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving the Plans and Specifications to be advertised for bids, Projects DC-0310 and WC-1018, drainage improvements, NW 50th Street to NW 63rd Street and west of Western Avenue. (No OCWUT funds.) B. Concurrence with The City of Oklahoma City in approving Amendment No. 1 to the Contract for Civil Engineering Services with Kimley-Horn and Associates, Inc., Project MC-0646-C, civil engineering services for water and wastewater construction related activities, estimated annual increase of $400,000. C. Concurrence with The City of Oklahoma City in approving Amendment No. 1 to the Contract for Civil Engineering Services with Olsson Associates, Inc., Project MC-0646-E, civil engineering services for water and wastewater construction related activities, estimated annual increase of $400,000. D. Concurrence with The City of Oklahoma City in approving Change Order No. 2, Projects DC-0313 and WC-0996, drainage improvements, County Line Road and NW 90th Street, increase of $5,000.00. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for January 2022. B. Fiscal Year 2022 OCWUT Monthly Proforma and Status Report, January 31, 2022. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 February 15, 2022