Library Board Meeting

PEARLAND LIBRARY BOARD MEETING AGENDA THURSDAY, JULY 16, 2026 7:00 PM WEST PEARLAND LIBRARY 11801 SHADOW CREEK PKWY, PEARLAND, TEXAS 77584 I. CALL TO ORDER II. ROLL CALL AND CERTIFICATION OF QUORUM III. CITIZEN COMMENTS IV. REGULAR AGENDA 1. Consideration and Possible Action - Approval of the minutes of the Library Board Meeting held on April 16, 2026. Library Board Meeting Minutes 04.16.2026 2. Consideration and Possible Action - Excuse the absence of Member Dunn from the April 16, 2026 Library Board Meeting. 3. Consideration and Possible Action - Excuse the absence of Member Joshi from the April 16, 2026 Library Board Meeting. 4. Report from Library Board Members. 5. Report from West Pearland Library. West Pearland Library Report - April 2026 West Pearland Library Report - May 2026 West Pearland Library Report - June 2026 6. Report from Tom Reid Library. 7. Report from Brazoria County Library System. 8. Report from Friends of the West Pearland Library. 9. Discussion - Regarding Fiscal Year 2026 Budget. Library Fiscal Year 2026 Budget Report - Third Quarter 10. Discussion - Regarding Future Library Related TIRZ and CIP Projects. 11. Discussion and Possible Action - Regarding Amending the Library Board Bylaws and Ordinance. Ordinance 187-4 Library Board Ordinance 187-5 Library Board - Redline 2026 Library Board Bylaws - Current Library Board Meeting - Jul 16 2026 Page 1 of 32  Library Board Bylaws - Redline 2026 12. Discussion and Possible Action - Regarding Past and Future Library Board Outreach Events and Opportunities. Upcoming Community Outreach Events - July - October 2026 13. Discussion and Possible Action - Regarding Future Library Board Agendas. V. ADJOURNMENT I, Frances Aguilar, City Secretary, do hereby certify that this Notice of Meeting was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, https://www.pearlandtx.gov/, in compliance with Chapter 551, Texas Government Code. Pearland City Hall and the City Council Chamber are wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's Office at 281.652.1840, three working days prior to the meeting, for appropriate arrangements. Library Board Meeting - Jul 16 2026 Page 2 of 32  Agenda Item #1. CITY OF PEARLAND, TEXAS LIBRARY BOARD MEETING MINUTES APRIL 16, 2026 The Library Board of the City Council of Pearland, Texas, convened in a meeting on April 16, 2026, at the Tom Reid Pearland Library, 3522 Liberty Drive, Pearland, Texas. The following represents the actions taken in the order they occurred during the meeting. I. CALL TO ORDER Member Cormier called the meeting to order at 7:07 p.m. II. ROLL CALL AND CERTIFICATION OF QUORUM Present were Member Cantu, Member Cormier, Member Doggett and Member Dorsey. Brazoria County Library System Representatives present were Lisa Loranc, Brazoria County Library Systems Director; Kristen Stewart, Tom Reid Pearland Reference Librarian; Grace Heffernan, West Pearland Librarian; Carol Krenzke, President, Friends of the West Pearland Library. City of Pearland Staff present were Kevin Carter, Assistant Director of Parks & Recreation; Shelby Lowe, Executive Assistant. III. CITIZEN COMMENTS There were no citizen comments. IV. REGULAR AGENDA 1. Consideration and Possible Action - Approval of the minutes of the Library Board Meeting held on July 17, 2025. Motion to approve minutes as written made by Member Cantu, seconded by Member Dorsey. AYES: Member Cantu, Member Cormier, Member Doggett and Member Dorsey. NAYS: None. The motion carried. Page 3 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #1. 2. Report from Library Board Members. Member Doggett shared that she attended the Parliamentary Training hosted by the City of Pearland’s City Secretary’s Department in March 2026. Member Cantu and Cormier shared that they attended that training as well. Member Dorsey shared that her child is a Library Ambassador at Sablatura Middle School and shared that they are giving the Ambassadors the opportunity to volunteer at the Tom Reid Library. 3. Report from West Pearland Library. Librarian Heffernan reported on the following: • Facility and window replacement project updates. • Bike rack installation for library patrons. • AARP held tax preparation sessions for citizens, free of charge, for the first time this year. It was successful and will be increasing the days they are on-site for next tax season. • Programming updates. 4. Report from Tom Reid Library. Librarian Stewart reported on the following: • AARP held tax preparation sessions for citizens, free of charge. This was not the first time they have held these sessions. The sessions were successful this year. • Author visit was held in March 2026. • Added virtual Webex Meetings for evening programming sessions to increase participation. 5. Report from Brazoria County Library System. Lisa Loranc, Brazoria County Library Systems Director, reported on the following: • Digital resource rationing will continue into fiscal year 2027, due to budgetary restrictions. • BCLA migrated to a new IOS, and all online resources are now available. • Summer reading information. Page 4 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #1. • AI Policy update. • America 250th Anniversary displays coming soon. 6. Report from Friends of the West Pearland Library. Carol Krenzke, President, Friends of the West Pearland Library, reported on the following: • The group changed from using PayPal to Zeffy to collect donations and payments. All funds will now go directly to the Friends group. • Kendra Scott Mother’s Day Raffle information. 7. Discussion - Regarding Fiscal Year 2025 Budget and Fiscal Year 2026 Budget. Presentation on FY25 Budget Recap and FY26 Budget was provided by Kevin Carter, Assistant Director of Parks & Recreation. 8. Discussion and Possible Action - Regarding amending the Library Board Bylaws and Ordinance. Presentation regarding the proposed amendments to the Library Board Bylaws and Ordinance was provided by Kevin Carter, Assistant Director of Parks & Recreation. Motion to approve proposed amendments as written to the Library Board Bylaws and Ordinance made by Member Doggett, seconded by Member Centu. AYES: Member Cantu, Member Cormier, Member Doggett and Member Dorsey. NAYS: None. The motion carried. 9. Consideration and Possible Action - Regarding the election of Officers for the Pearland Library Board. The Board Members discussed and mutually nominated Member Joshi as Chairperson and Member Cormier as Vice Chairperson for 2026. Page 5 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #1. Motion to approve proposed Library Board Officer nominations for 2026 made by Member Doggett, seconded by Member Dorsey. AYES: Member Cantu, Member Cormier, Member Doggett and Member Dorsey. NAYS: None. The motion carried. 10. Discussion and Possible Action - Regarding Future Library Board Agendas. Member Dorsey stated that she would like to see the Library Board do more outreach events and programs. The Board Members discussed attending the May 2026 Farmers Market with an outreach booth. Member Dorsey asked to add an outreach discussion item to the meeting agendas moving forward. V. ADJOURNMENT Vice Chairperson Cormier adjourned the meeting at 8:15 p.m. The Minutes were approved on this the 16th day of July 2026. __________________________ Kevin Carter, CPRE, CPSI Assistant Director of Parks & Recreation Page 6 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. WEST PEARLAND LIBRARY BRANCH LIBRARIAN’S REPORT APRIL 2026 STAFF Jackie Dillon received her MLS degree and has moved on to be a children’s librarian with HPL. We are in the process of hiring a new part-time clerk. BUILDING Window replacement has been completed. STATISTICS Early Childhood is <6; school age is 6-11; young adult is 12-18; adult is 18+; and general is programs that cross age ranges. Our new catalog system calculates circulation statistics differently, which is why the circulation numbers are so different. 2025 2026 Door Count 23,863 29,350 VIP Logins 198 340 Number of Early Childhood Programs | Number of 13 | 1,555 13 | 1,655 attendees Number of Student Programs | Number of 1 | 19 1 | 41 attendees Number of Young Adult Programs | Number of 1 | 24 1 | 22 attendees Number of Adult programs | Number of attendees 2 | 17 4 | 45 Number of General Programs | Number of 1 | 48 1 | 44 attendees Internet Usage 1,600 1,644 Circulation Transactions 36,368 15,449 Meeting Room Bookings | Number of People 78 | 2,400 74 | 3,050 Teaching Theater Bookings | Number of People 35 | 1,430 59 | 1,610 Conference Room Bookings | Number of People 32 | 285 31 | 223 Amphitheater Bookings | Number of People 2 | 70 2 | 80 Makerspace Use 34 49 Study Room Bookings | Number of People 720 | 1,382 718 | 1,526 Number of Volunteers | Number of Hours Worked 44 | 188 30 | 150 Page 7 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. HIGHLIGHTS We had a busy programming month. The Adult Art Club is in month 2 of their series on women artists and made paintings inspired by Alma Thomas’ work; we had two Insight Sessions on animals in partnership with the City of Pearland, one from Pearland Animal Control and the other on wild animal populations with EduKatie of the Delores Fenwick Nature Center. Teens (and some happy kids and adults) cuddled with canines from Faithful Paws Pet Therapy. Families got to meet firefighters from and learn about fire safety from Pearland Fire Department. Ttexas ABA met with families at our storytimes to talk about their services. Our final program was Seed Bombs, tied in with the Seed Library. We wrapped up our successfully first year with AARP where they served a total of 282 clients. We hope to expand to a second session next year. Art Club: Alma Thomas Insight Sessions: Pearland Canine Cuddles Meet a Firefighter paintings Pets & Pearland Animal Populations Texas ABA Seed Bombs UPCOMING EVENTS All BCLS branches will be closed Saturday, May 23 – Monday, May 25 in observation of Memorial Day. - Tiny Art Show – Canvasses available for this summer’s Tiny Art Show beginning May 1. While supplies last. - Thursday, May 7 @ 2:00 PM & 6:30 PM – Adult Craft: Women in Art: Yayoi Kusama (ages 19+) - Thursday, May 14 @ 6:30 PM – Insight Session: Pearland Prepares (ages 19+) - Thursday, May 21 @ 6:30 PM – Insight Session: Galveston Bay Foundation (ages 19+) - Thursday, April 23 @ 6:30 PM – Book Club – Dust Child by Nguyen Phan (ages 19+) - Every Thursday @ 1:00 PM – Talk Time STORYTIMES - Baby Bounce: Mondays @ 10:15 AM & 11:15 AM (ages 0-1) - Toddler Time: Tuesdays @ 10:15 AM & 11:15 AM (ages 1-3) - Storytime: Wednesdays @ 10:15 AM & 11:15 AM (ages 3-5) Page 8 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. WEST PEARLAND LIBRARY BRANCH LIBRARIAN’S REPORT MAY 2026 BUILDING Thank you to the Friends of West Pearland Library, we ordered posters and poster hangers for the building. We also decorated for Summer Reading. Posters Summer Reading Storytime Room 3D printed fossil sign & Pteradactyl Mural exhibit 3D Printed Reading Goal Dinoramas dinosaurs Tracker Page 9 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. STATISTICS Early Childhood is <6; school age is 6-11; young adult is 12-18; adult is 18+; and general is programs that cross age ranges. Our new catalog system calculates circulation statistics differently, which is why the circulation numbers are so different. 2025 2026 Door Count 26,855 30,401 VIP Logins 181 303 Number of Early Childhood Programs | Number of 11 | 1,304 11 | 1,404 attendees Number of Student Programs | Number of 0 0 attendees Number of Young Adult Programs | Number of 0 0 attendees Number of Adult programs | Number of attendees 2 | 43 5 | 42 Number of General Programs | Number of 0 0 attendees Internet Usage 1,727 1,518 Circulation Transactions 42,647 18,665 Meeting Room Bookings | Number of People 65 | 1,400 47 | 2,240 Teaching Theater Bookings | Number of People 48 | 2,010 62 | 2,010 Conference Room Bookings | Number of People 30 | 276 24 | 221 Amphitheater Bookings | Number of People 6 | 270 0|0 Makerspace Use 45 65 Study Room Bookings | Number of People 743 | 1,477 718 | 1,567 Number of Volunteers | Number of Hours Worked 55 | 158.5 24 | 121 Page 10 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. HIGHLIGHTS We spent the month gearing up for Summer Reading. Marissa interviewed and trained the youth volunteers. The adult art club made dioramas in the style of Yayoi Kusama and finished their 3 month series on women in arts. Art Club: Yayoi Kusama Insight Sessions: Dioramas Galveston Bay Foundation UPCOMING EVENTS June 1 – July 31 - Summer Reading: Unearth a Story - https://bclstx.beanstack.com/ - Thursday, June 4 @ 10:30, 12, 2 & 3:30 – Texas Reptiles (ages 6-11) - Wednesday, June 10 @ 2 & 3:30 PM – Chicks to Children (ages 6-11) - Thursday, June 11 @ 2:00 PM & 6:30 PM – Adult Craft: Thaumatrope/Phenakistoscope (ages 19+) - Saturday, June 13 10 AM – 2 PM – Friends of West Pearland Library Book Sale - Wednesday, June 17 @ 2:30 PM – Musical Petting Zoo (ages 6-11) - Thursday, June 18 @ 6:30 PM – Insight Session: U of H Archives: LGBTQ+ History (ages 19+) - Saturday, June 20 @ 11:00 AM – Teen Advisory Board (ages 12-18) - Saturday, June 20 @ 12:00 PM – Teen Tie-dye (ages 12-18) - Wednesday, June 24 @ 2 & 3 PM – Transfer Printed Ceramics (ages 6-11) - Thursday, June 25 @ 6:30 PM – Book Club – Chain-Gang All Stars by Nana Kwame Adjei-Brenyah (ages 19+) - Tiny Art Show – Gallery Display Case - Every Thursday @ 1:00 PM – Talk Time STORYTIMES - Baby Bounce: Mondays @ 10:15 AM & 11:15 AM (ages 0-1) - Toddler Time: Tuesdays @ 10:15 AM & 11:15 AM (ages 1-3) - Storytime: Wednesdays @ 10:15 AM & 11:15 AM (ages 3-5) Page 11 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. WEST PEARLAND LIBRARY BRANCH LIBRARIAN’S REPORT JUNE 2026 STATISTICS Early Childhood is <6; school age is 6-11; young adult is 12-18; adult is 18+; and general is programs that cross age ranges. Our new catalog system calculates circulation statistics differently, which is why the circulation numbers are so different. 2025 2026 Door Count 31,307 35,571 VIP Logins 226 277 Number of Early Childhood Programs | Number of 13 | 1,623 14 | 1,607 attendees Number of Student Programs | Number of 6 | 896 4 | 972 attendees Number of Young Adult Programs | Number of 1 | 10 1 | 13 attendees Number of Adult programs | Number of attendees 2 | 23 4 | 34 Number of General Programs | Number of 1 | 78 1 | 86 attendees Internet Usage 2,054 2,127 Circulation Transactions 54,164 25,063 Meeting Room Bookings | Number of People 90 | 1,940 99 | 2,210 Teaching Theater Bookings | Number of People 41 | 1,580 58 | 2,310 Conference Room Bookings | Number of People 37 | 387 33 | 303 Amphitheater Bookings | Number of People 0|0 0|0 Makerspace Use 49 78 Study Room Bookings | Number of People 770 | 1,598 826 | 1,799 Number of Volunteers | Number of Hours Worked 62 | 583 69 | 840 Page 12 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #5. HIGHLIGHTS Phew, it has been a busy start to summer! We had some great programs from the always popular Texas Reptiles and Chicks to Children to craft programs for the Adult Art Club, Teen Tie Dye and Transfer Printed Ceramics. We continued our quarterly partnership with the American Chemical Society, where they demostrated chrystallization and were excited to have the Musical Petting Zoo return this year. Adults heard about LGBTQ+ history from the University of Houston archives. We had a special visit from the Alvin Book Bus as part of their Books and Businesses Road Trip and were fortunate to have the new superintendant Dr. Rhonda Mason be a guest reader. We have also had pop-up visits with dinosaurs at 11 AM every Thursday – Saturday; our Teen Advisory Board enjoyed one of these visits. Texas Reptiles Chicks to Children Art Club: Musical Petting Zoo Insight Session: UH Archives - Thaumatrope/Phenakistoscope LGBTQ+ History Teen Advisory Board Teen Tie Dye Transfer Printed Ceramics American Chemical Society Alvin Book Bus UPCOMING EVENTS All BCLS Locations will be closed Friday, July 3 and Saturday, July 4 in observance of Independence Day. June 1 – July 31 - Summer Reading: Unearth a Story - https://bclstx.beanstack.com/ - Thursday, July 2 @ 2:00 PM & 6:30 PM – Adult Craft: Bleeding Tissue Paper Dinos (ages 19+) - Wednesday, July 8 @ 2:00 PM & 3:00 PM – Lost Luggage (ages 6-11) - Thursday, July 9 @ 6:30 PM – Insight Session: Fort Bend Archeological Society (ages 19+) - Friday, July 10 @ 5:30 PM – Among Us Live! (ages 12-18; registration required) - Saturday, July 11 from 10 AM to 4 PM – Adult Escape Room (ages 19+; registration required) - Wednesday, July 15 @ 2, 2:30, 3, 3:30 & 4 PM – Dino Discovery (ages 6-11) - Thursday, July 16 @ 6:30 PM – Insight Session: Brazosport Museum of Natural Science (ages 19+) - Saturday, July 18 from 10 AM – 12 PM – Dig Day! (all ages) - Wednesday, July 22 @ 3:30 PM – Cave Painting (ages 6-11) - Thursday, July 23 @ 6:30 PM – Book Club – The Five Star Weekend by Elin Hilderbrand (ages 19+) - Wednesday, July 29 @ 2 & 3 PM – Birds of Prey (ages 6-11) - Thursday, July 30 @ 6:30 PM – Insight Session: Archeology 101 (ages 19+) - Tiny Art Show – Gallery Display Case - Every Thursday @ 1:00 PM – Talk Time STORYTIMES - Baby Bounce: Mondays @ 10:15 AM & 11:15 AM (ages 0-1) - Toddler Time: Tuesdays @ 10:15 AM & 11:15 AM (ages 1-3) - Storytime: Wednesdays @ 10:15 AM & 11:15 AM (ages 3-5) Page 13 of 32 Library Board Meeting - Jul 16 2026  Budget Performance Report Date Range 10/01/25 - 07/07/26 Include Rollup Account and Rollup to Base Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 100 - General Fund EXPENSE Department 415 - Library Division 100 - Administration 5100 Office Supplies 5100.010 Office Supplies Office Supplies 1,000.00 (1,000.00) .00 .00 .00 .00 .00 +++ 5100.020 Office Supplies Copy Charges 600.00 (571.00) 29.00 .00 12.02 .00 16.98 41 5100.030 Office Supplies Furniture 9,081.00 452.00 9,533.00 .00 2,856.71 6,025.73 650.56 93 5100 - Office Supplies Totals $10,681.00 ($1,119.00) $9,562.00 $0.00 $2,868.73 $6,025.73 $667.54 93% 5440 Rental 5440.010 Rental Equipment Rental 1,670.00 (1,002.00) 668.00 .00 500.76 222.56 (55.32) 108 5440 - Rental Totals $1,670.00 ($1,002.00) $668.00 $0.00 $500.76 $222.56 ($55.32) 108% 5450 Utility Services 5450.020 Utility Services Utilities 102,641.00 (7,349.00) 95,292.00 .00 .00 63,245.12 32,046.88 66 5450 - Utility Services Totals $102,641.00 ($7,349.00) $95,292.00 $0.00 $0.00 $63,245.12 $32,046.88 66% 5900 Transfers Out 5900.050 Transfers Out Facilities 88,266.00 .00 88,266.00 .00 .00 58,844.00 29,422.00 67 5900 - Transfers Out Totals $88,266.00 $0.00 $88,266.00 $0.00 $0.00 $58,844.00 $29,422.00 67% Division 100 - Administration Totals $203,258.00 ($9,470.00) $193,788.00 $0.00 $3,369.49 $128,337.41 $62,081.10 68% Department 415 - Library Totals $203,258.00 ($9,470.00) $193,788.00 $0.00 $3,369.49 $128,337.41 $62,081.10 68% EXPENSE TOTALS $203,258.00 ($9,470.00) $193,788.00 $0.00 $3,369.49 $128,337.41 $62,081.10 68% Fund 100 - General Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ EXPENSE TOTALS 203,258.00 (9,470.00) 193,788.00 .00 3,369.49 128,337.41 62,081.10 68% Fund 100 - General Fund Totals ($203,258.00) $9,470.00 ($193,788.00) $0.00 ($3,369.49) ($128,337.41) ($62,081.10) Grand Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ EXPENSE TOTALS 203,258.00 (9,470.00) 193,788.00 .00 3,369.49 128,337.41 62,081.10 68% Library Board Meeting - Jul 16 2026 Grand Totals ($203,258.00) $9,470.00 ($193,788.00) $0.00 ($3,369.49) ($128,337.41) ($62,081.10) Page 14 of 32 Agenda Item #9. Run by Shelby Lowe on 07/07/2026 11:21:10 AM Page 1 of 1  Agenda Item #11. ORDINANCE NO. 187-4 ORDINANCE NO. 187-4 An Ordinance of the City Council of the City of Pearland, Texas, amending Chapter 15, Article II, Library Board, of the City of Pearland Code of Ordinances, as it may have been, from time to time amended; and containing other matters relating to the subject; having a savings clause, a repealer clause, a severability clause; and providing for codification. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That Chapter 15, Article II of the City Code of Ordinances is hereby amended to read as follows: “ARTICLE II LIBRARY BOARD Sec. 15-18. Creation. There is hereby created a Board of Library Directors for the city to be known as the Pearland Library Board. Sec. 15-19. Composition. The Library Board shall be composed of seven (7) directors. Sec. 15-20. Qualifications. Directors of the Library Board shall reside within the city and be persons qualified to perform the duties of such Board. Sec. 15-21. Appointment. The directors of the Library Board shall be appointed by the Mayor with City Council consent. Sec. 15-22. Term. (a) The initial Board of Directors shall be appointed and hold office as follows: (1) Three (3) directors to be appointed for three (3) years; and Page 15 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. (2) Two (2) directors to be appointed for two (2) years; and (3) Two (2) directors to be appointed for one year. (b) Members thereafter appointed or reappointed shall hold office for a term of three (3) years from the date of their appointments and until their successors shall be appointed and qualified. Sec. 15-23. Compensation. The directors of the Library Board shall serve without compensation but may be reimbursed for any personal expense incurred in the performance of their duties. Sec. 15-24. Removal of members. The Mayor and City Council shall have the power to remove from office any or all of the directors of the Library Board for nonperformance of duties. Sec. 15-25. Meetings. The Pearland Library Board shall meet no less than three (3) times per year at a location in the City or the City’s extraterritorial jurisdiction. The regular meeting time and place shall be set by the Board. The Chair may call such special meetings as deemed necessary for the orderly transaction of business by the board. All meetings shall be public and shall conform to requirements of the Texas Open Meetings Act. Sec. 15-26. Quorum. A majority of the directors of the Library Board shall constitute a quorum for the transaction of business. Sec. 15-27. Election of Chair and other officers. The officers of the Board shall consist of a Chair, Vice-chair, and Secretary. All officers shall be elected annually by the directors at the Board’s first regular meeting of each calendar year. The officers shall serve one-year terms and may be re-elected for consecutive terms. Sec. 15-28. Chair and Vice-chair. The Chair, on behalf of the Board and in accordance with Section 15-34 (2) of this Article, shall act as the liaison between City of Pearland and the County Library System. The Chair shall be responsible for developing agendas for Board meetings and shall preside over the meetings. The Vice-chair shall serve in the stead of the Chair during the absence Page 16 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. or disability of the Chair, and while so serving shall have all of the duties and powers afforded the Chair. Sec. 15-29. Secretary. The Secretary shall keep a permanent record of the proceedings of the board. Sec. 15-30. Powers and function. The Pearland Library Board shall be advisory in nature and shall perform the following functions: (1) The Board shall advise the Pearland Branch Librarian(s) and the County Library Director of library needs. (2) The Board shall act as a liaison between the City of Pearland and the County Library System. (3) After consulting with the Board, the Pearland Branch Librarian(s) shall submit an annual local operations budget to the City Manager. (4) The Board shall cooperate with all other public and private groups in advancing the best interests of Pearland Branch Libraries and the Brazoria County Library System. (5) The Board shall render to the City Council all recommendations it considers advisable regarding Pearland Branch Libraries. Secs. 15-31--15-33. Reserved.” Section 2. Savings. All rights and remedies which have accrued in favor of the City under this Chapter and amendments thereto shall be and are preserved for the benefit of the City. ORDINANCE NO. 187-4 Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise unenforceable by any court of competent jurisdiction, such portion shall be deemed a Page 17 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. Section 4. Repealer. All ordinances and parts of ordinances in conflict herewith are hereby repealed but only to the extent of such conflict. Section 5. Codification. It is the intent of the City Council of the City of Pearland, Texas, that the provisions of this Ordinance shall be codified in the City's official Code of Ordinances as provided hereinabove. PASSED and APPROVED ON FIRST READING this the 14th day of June, A. D., 2021. ________________________________ _ J. KEVIN COLE MAYOR ATTEST: ______________________________ CRYSTAL N. ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: ______________________________ DARRIN M. COKER CITY ATTORNEY Page 18 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. PASSED and APPROVED ON SECOND AND FINAL READING this the 28th day of June, A. D., 2021. ________________________________ _ J. KEVIN COLE MAYOR ATTEST: __________________________________ CRYSTAL N. ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: __________________________________ DARRIN M. COKER CITY ATTORNEY Page 19 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. ORDINANCE NO. 187-5 An Ordinance of the City Council of the City of Pearland, Texas, amending Chapter 15, Article II, Library Board, of the City of Pearland Code of Ordinances; having a savings clause, a severa- bility clause, and a repealer clause; and providing for codification and an effective date. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That Chapter 15, Article II of the City Code of Ordinances is hereby amended as follows: “ARTICLE II. - LIBRARY BOARD membersSec. 15-19. Composition. The Library Board shall be composed of nine (9) members. membersLibrary Board membersmembersmembersmembersmembersmembersSec. 15-28. Chair and Vice-chair. The Chair, on behalf of the Board and in accordance with Section 15-30 of this Article, shall act as the liaison between City of Pearland and the County Library System. The Chair shall be responsible for developing agendas for Board meetings and shall preside over the meetings. The Vice-chair shall serve in the stead of the Chair during the absence or disability of the Chair, and while so serving shall have all of the duties and powers afforded the Chair. Sec. 15-29. Secretary. The Secretary shall keep a permanent record of the proceedings of the board. Sec. 15-30. Powers and function. The Pearland Library Board shall be advisory in nature and shall perform the following functions: (1) The Board shall advise the Pearland Branch Librarian(s) and the County Library Director of library needs. (2) The Board shall act as a liaison between the City of Pearland and the County Library System. Page 20 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. (3) After consulting with the Board, the Pearland Branch Librarian(s) shall submit an annual local operations budget to the City Manager. (4) The Board shall cooperate with all other public and private groups in advancing the best interests of Pearland Branch Libraries and the Brazoria County Library System. (5) The Board shall render to the City Council all recommendations it considers advisable regarding Pearland Branch Libraries. Secs. 15-31--15-33. Reserved.” Section 2. Savings. All rights and remedies which have accrued in favor of the City under this Chapter and amendments thereto shall be and are preserved for the benefit of the City. Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise unenforceable by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. Section 4. Repealer. All ordinances and parts of ordinances in conflict herewith are hereby repealed but only to the extent of such conflict. Section 5. Codification. It is the intent of the City Council of the City of Pearland, Texas, that the provisions of this Ordinance shall be codified in the City's official Code of Ordinances as provided hereinabove. PASSED and APPROVED ON FIRST READING this the , A. D., 2026. Page 21 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. ________________________________ _ MAYOR ATTEST: ______________________________ FRANCES AGUILAR, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: ______________________________ LAWRENCE G. PROVINS CITY ATTORNEY PASSED and APPROVED ON SECOND AND FINAL READING this the day of , A. D., 2026. ________________________________ _ MAYOR ATTEST: __________________________________ FRANCES AGUILAR, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: __________________________________ LAWRENCE G. PROVINS CITY ATTORNEY Page 22 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. Page 23 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. BYLAWS OF THE PEARLAND LIBRARY BOARD PEARLAND, TEXAS (June 2021) ARTICLE I — NAME As authorized by the City Council of the City of Pearland, Ordinance No. 187-4, this body shall be known as the Pearland Library Board. ARTICLE II — MEMBERSHIP Section l — The Board shall consist of seven (7) individuals appointed by City Council for a term of three (3) years. Board members shall be residents of the City of Pearland and shall serve without compensation. To ensure fair geographic representation from both branches, members shall consist of two (2) residents of 77581, two (2) residents of 77584, and three (3) members at large from either Pearland zip code. Section 2 — One Board member appointed by the Commissioners’ Court of Brazoria County shall represent the Pearland Library Board on the Brazoria County Library Board. The Director of the Brazoria County Library System and the Librarians of the Pearland Library and Pearland Westside Library shall be ex-officio non-voting members of the Board. Section 3 — In the event a Board member is absent from two consecutive meetings, the Board Chair will contact the Board member to determine interest in continuing as a Board member. If a Board member misses any three (3) consecutive meetings of the Board or three (3) meetings within any twelve (12) months, the remaining board members may request, by simple majority, that the City Council remove him or her from the Board. ARTICLE III — MEETINGS Section 1 — Regular meetings of the Board shall be held at least three (3) times per year at a time and place designated by the Board. Section 2 — Additional meetings may be called by the Board Chair or upon the written request of three (3) board members. Section 3 — All Meetings of the Board shall be public and shall conform to requirements of the Texas Open Meetings Act. Section 4 — Any and all directors may participate in a meeting of the Board, or a committee of the Board, by means of a telephone or video conference or by any means of communication by which all persons participating in the meeting are able to communicate with one another, and such participation shall constitute presence at the meeting. Page 24 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. Section 5 — A simple majority of the members shall constitute a quorum at all meetings of the board. Section 6 — All questions presented for a vote by the Board shall be decided by a simple majority of the quorum. Section 7 — The latest edition of Roberts Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by the Bylaws of the Corporation. ARTICLE IV — OFFICERS Section 1 — The officers of the Board shall be a chair, a vice-chair, and a secretary. Section 2 — Officers shall be elected for a one-year term at the first regular meeting of the year. Section 3 — Vacancies in office shall be handled as follows: (a) In the event of the resignation or incapacity of the chair, the vice-chair shall become the chair for the unexpired portion of the term. (b) Vacancies of officers other than the chair shall be filled for the unexpired term by special election at the next Board meeting after the vacancy occurs. Section 4 — Duties of the officers shall be as follows: (a) Chair: 1) Preside at all meetings; 2) Represent the Library Board at public functions of the city and at events such as special library events, local, state, or national advocacy activities for the library or for local, state, or national association activities. 3) Appoint standing, special, or ad hoc committees/task forces. 4) Establish the agenda for each meeting and having it posted pursuant to the Open Meetings Act. Agenda items requested by any board member will be included. 5) Liaison with the governing authority regarding library issues. (b) Vice-Chair: Page 25 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. 1)Assist the chair in directing the affairs of the board and act in the chair’s absence. 2)Serve as chair of ad hoc or special committees or projects such as chair of an advocacy initiative. (c) Secretary: Be responsible for the accuracy and posting of the minutes of the board meeting and bring any corrections to the attention of the board at its next meeting. The secretary shall sign the approved minutes and complete recordkeeping activities required by the Pearland City Council. ARTICLE V — COMMITTEES Committees may be appointed for completing regular business of the board and/or special purposes by the chair and by special request from the Director of the Brazoria County Library System, the Librarians of the Pearland Library and Pearland Westside Library, or the Pearland City Council. Committees, following requests, are formed with the consent of the majority of the board. All committees will have at least one library board member serving on them. Ad hoc or special committees/task forces are automatically dissolved upon completion of the activity or ARTICLE VI — FUNDS The Library Board is not authorized to accept monetary funds. ARTICLE VII — POWERS AND DUTIES OF BOARD MEMBERS Library board members provide opinion, support, and expertise as needed to the Pearland Library and the Pearland Westside Library, but do not have governing authority. Board members shall: (a) Abide by applicable ordinances of the City of Pearland. (b) Act in an advisory capacity to the Pearland City Council with regard to Pearland libraries. (c) Review existing policies and recommend new ones to govern the operating and program of the library. (d) Assist in strategic planning. Page 26 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. (e) Provide opinion and guidance, as appropriate, for special issues to include, but not be limited to, new facilities and the expansion of existing library facilities. (f) Provide opinion and guidance, as appropriate, for new library services. (g) Assist in interpreting the policies and functions of the library to the public. (h) Encourage in every possible way the development and advancement of the public library at local, regional, state, and national levels. (i) Participate in advocacy initiatives including, but not limited to. local issues, including funding issues and requests, state advocacy activities, and federal advocacy initiatives. ARTICLE VIII — AMENDMENTS These bylaws, subject to City Council approval, may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least 30 days prior to such meeting. Page 27 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. BYLAWS OF THE PEARLAND LIBRARY BOARD PEARLAND, TEXAS Adopted [DATE] ARTICLE I — NAME As authorized by the City Council of the City of Pearland, Ordinance No. 187, this body shall be known as the Pearland Library Board. ARTICLE II — MEMBERSHIP Section l — The Board shall consist of nine (9) individuals appointed by City Council for a term of three (3) years. Board directors shall be residents of the City of Pearland and shall serve without compensation. To ensure fair geographic representation from both branches, members shall consist of two (2) residents of 77581, two (2) residents of 77584, and five (5) members at large from either Pearland zip code. Section 2 — One Board member appointed by the Commissioners’ Court of Brazoria County shall represent the Pearland Library Board on the Brazoria County Library Board. The Director of the Brazoria County Library System, the Librarian of the Pearland Tom Reid Library, and the Librarian of the West Pearland Library shall be ex-officio non-voting members of the Board. Section 3 — In the event a Board member is absent from two consecutive meetings, the Board Chair will contact the Board member to determine interest in continuing as a Board member. If a Board member misses any three (3) consecutive meetings of the Board or three (3) meetings within any twelve (12) months, the remaining board members may request, by simple majority, that the City Council remove him or her from the Board. ARTICLE III — MEETINGS Section 1 — Regular meetings of the Board shall be held at least three (3) times per year at a time and place designated by the Board. Section 2 — Additional meetings may be called by the Board Chair or upon the written request of three (3) board members. Section 3 — All Meetings of the Board shall be public and shall conform to requirements of the Texas Open Meetings Act. Page 28 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. Section 4 — Any and all members may participate in a meeting of the Board, or a committee of the Board, by means of a telephone or video conference or by any means of communication by which all persons participating in the meeting are able to communicate with one another, and such participation shall constitute presence at the meeting. Section 5 — A simple majority of the members present shall constitute a quorum at all meetings of the board. Section 6 — All questions presented for a vote by the Board shall be decided by a simple majority of themembers present. Section 7 — The latest edition of Roberts Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by the Bylaws of the Corporation. ARTICLE IV — OFFICERS Section 1 — The officers of the Board shall be a chair, a vice-chair, and a secretary. Section 2 — Officers shall be elected for a one-year term at the first regular meeting of the year. Section 3 — Vacancies in office shall be handled as follows: (a) In the event of the resignation or incapacity of the chair, the vice-chair shall become the chair for the unexpired portion of the term. (b) Vacancies of officers other than the chair shall be filled for the unexpired term by special election at the next Board meeting after the vacancy occurs. Section 4 — Duties of the officers shall be as follows: (a) Chair: 1) Preside at all meetings; 2) Represent the Library Board at public functions of the city and at events such as special library events, local, state, or national advocacy activities for the library or for local, state, or national association activities. 3) Appoint standing, special, or ad hoc committees/task forces. Page 29 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. 4) Establish the agenda for each meeting and ensure it is posted pursuant to the Open Meetings Act. Agenda items requested by any board member will be included. 5) Liaison with the governing authority regarding library issues. (b) Vice-Chair: 1)Assist the chair in directing the affairs of the board and act in the chair’s absence. 2)Serve as chair of ad hoc or special committees or projects such as chair of an advocacy initiative. (c) Secretary: Be responsible for the accuracy and posting of the minutes of the board meeting and bring any corrections to the attention of the board at its next meeting. The secretary shall sign the approved minutes and complete recordkeeping activities required by the Pearland City Council. ARTICLE V — COMMITTEES Committees may be appointed to complete regular business of the board and/or for special purposes by the chair and by special request from the Director of the Brazoria County Library System, the Librarians of the Pearland Tom Reid Library and West Pearland Library, or the Pearland City Council. Committees, following requests, are formed with the consent of the majority of the board. All committees will have at least one library board member serve on the committee. Ad hoc or special committees/task forces are automatically dissolved upon completion of the activity or no longer required. ARTICLE VI — FUNDS The Library Board is not authorized to accept monetary funds. ARTICLE VII — POWERS AND DUTIES OF BOARD MEMBERS Library board members provide opinion, support, and expertise as needed to the Pearland Tom Reid Library and the West Pearland Library, but do not have governing authority. Board members shall: (a) Abide by ordinances of the City of Pearland. Page 30 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #11. (b) Act in an advisory capacity to the Pearland City Council with regard to Pearland libraries. (c) Review existing policies and recommend new ones to govern the operating and program of the library. (d) Assist in strategic planning. (e) Provide opinions and guidance, as appropriate, for special issues to include, but not be limited to, new facilities and the expansion of existing library facilities. (f) Provide opinions and guidance, as appropriate, for new library services. (g) Assist in interpreting the policies and functions of the library to the public. (h) Encourage in every possible way the development and advancement of the public library at local, regional, state, and national levels. (i) Participate in advocacy initiatives including but not limited to local issues, including funding issues and requests, state advocacy activities, and federal advocacy initiatives. ARTICLE VIII — AMENDMENTS These bylaws, subject to City Council approval, may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least thirty (30) days prior to such meeting. Page 31 of 32 Library Board Meeting - Jul 16 2026  Agenda Item #12. Upcoming Community Outreach Events and Opportunities • Sunset Cinema o Hosted by City of Pearland – Parks & Recreation Department o Date: July 24, 2026 o Location: Independence Park o Time: 6:30 p.m. • Back to School Community Youth Bash o Hosted by Gathering Outreach Community Services o Date: July 24, 2026 o Location: Pearland Town Center Pavilion o Time: 6:00 – 9:00 p.m. • Old Pearland Farmers Market o Hosted by Old Pearland Farmers Market o Date: August 15, 2026 o Location: Independence Park o Time: 9:00 a.m. - 1:00 p.m. • Old Pearland Farmers Market o Hosted by Old Pearland Farmers Market o Date: September 19, 2026 o Location: Independence Park o Time: 9:00 a.m. - 1:00 p.m. • Old Pearland Farmers Market o Hosted by Old Pearland Farmers Market o Date: October 17, 2026 o Location: Independence Park o Time: 9:00 a.m. - 1:00 p.m. Page 32 of 32 Library Board Meeting - Jul 16 2026