Pharr Memorial Library Board

AGENDA MEMORANDUM BOARD: PHARR MEMORIAL LIBRARY AGENDA ITEM #: 2.A. BOARD DATE SUBMITTED: July 7, 2026 MEETING DATE: July 16, 2026 FROM: LINDA DEL TORO, Secretary DEPARTMENT: Administration DIRECTOR: Adolfo Garcia Agenda Item: Approval of minutes for March 19, 2026- Regular Called Meeting Classification: Regular (* If closed session, City Attorney must review and approve.) Issue: n/a Fiscal Consideration: Staff Recommendation: n/a Alternatives: Exclude Material from Public Packet? No Reason: ROUTING: LINDA DEL TORO Created/Initiated - 07/07/2026 Adolfo Garcia Final Approval - 07/07/2026  MINUTES PHARR MEMORIAL LIBRARY BOARD REGULAR CALLED MEETING THURSDAY, MARCH 19, 2026 118 SOUTH CAGE 2nd FLOOR The Pharr Memorial Library Board met in a regular called meeting on Thursday, March 19, 2026, and following is the record of attendance. MEMBERS PRESENT: Olga Cardoza Anita Vela Dahnya Trejo Rosana Gutierrez Cristina Espinoza Joly Sanchez Maricela Cortez Itza Flores MEMBERS ABSENT: Diana Cuevas Delia Soza STAFF PRESENT: Adolfo Garcia, Library Director Linda Coronado, Admin. Assistant Itzel Camarena, Secretary Ruby Ramirez, Children Supervisor Paola Del Angel, Reference Supervisor ITEM 1. CALL MEETING TO ORDER A) Roll call and possible action on the excusing of any absent member. Chairperson Olga Cardoza called the meeting to order at 5:30 pm. Roll Call established a quorum. Chairperson Olga Cardoza moved to excuse the absent board members. Board member Cristina Espinoza seconded the motion and when put to a vote, it carried unanimously. ITEM 2. REGULAR AGENDA - OPEN SESSION A) Approval of minutes for January 15, 2025- Regular Called Meeting Chairperson Olga Cardoza introduced item.  Chairperson Olga Cardoza moved to approve minutes as submitted. Board member Cristina Espinoza Seconded the motion and when put to a vote, it carried unanimously. ITEM 3. PRESENTATION OF DIRECTOR'S REPORT Chairperson Olga Cardoza introduced the item. A) Library Director's Report Adolfo Garcia, Library Director, reported the Main Library door count to 114,575 and Development Research Center door count was 9,739. He further reported on circulation transactions 24,345 at the Main Library and 3,057 at the Development Research Center. Adolfo Garcia, Library Director also reported on the revenues for the Main Library were 17,875 and Development Research Center was 3,323.90. B) DRC Branch Manger's Report Adolfo Garcia, Library Director, reported on behalf of Jose Singleterry Branch Manager. Mr. Garcia reported the different events continuously happening at the Development and Research Center including Customs and Border Protection monthly meeting, Bridge Connect, Pharr Events, (Angels of Love Chalupa Y Chisme), Pharr Health Department Conversation Café, Pharr Events (Healthier Texas : Zumba), Hidalgo County Elections Department (Early Voting) and lastly Pharr HR (ESL Classes for Employees). C) Reference Department Report Paola Del Angel, Reference supervisor, reported on events held for teens and adults in the Reference Department for the months of January and February. She further reported on the variety of events for her department and how the department will implement 3D Printing. D) Children's Department Report Ruby Ramirez, Children’s supervisor, reported statistical data and reported events held and their success. She further reported on future events to be held by the Children’s department of the library. ITEM 4. ADJOURNMENT There being no other business to come before the Library Board, Chairperson Olga Cardoza moved to adjourn the meeting and board member Anita Vela seconded the motion. Meeting was adjourned at 6:10 pm. LIBRARY BOARD Olga Cardoza Chairperson STATE OF TEXAS COUNTY OF HIDALGO CITY OF PHARR ON THIS THE 19TH DAY OF MARCH 2026 the Library Board of the City of Pharr, Texas, convened in a Regular Called Meeting at City Hall, 2nd floor, 118 S. Cage Blvd., the meeting being open to the public notice of the said meeting, giving the date, place and subject hereof, having been posted in accordance with chapter 551k Texas Government Code(Open Meeting Act)and there being a present quorum, I, Linda Del Toro, Administrative Assistant, of the City of Pharr, Texas, certify that this is true and correct copy of the minutes. ATTEST: Linda Del Toro, Administrative Assistant APPROVED DATE:  AGENDA MEMORANDUM BOARD: PHARR MEMORIAL LIBRARY AGENDA ITEM #: 3.A. BOARD DATE SUBMITTED: July 7, 2026 MEETING DATE: July 16, 2026 FROM: LINDA DEL TORO, Secretary DEPARTMENT: Library DIRECTOR: Agenda Item: Library's Director Report Classification: Regular (* If closed session, City Attorney must review and approve.) Issue: Fiscal Consideration: Staff Recommendation: Alternatives: Exclude Material from Public Packet? No Reason: ROUTING: LINDA DEL TORO Created/Initiated - 07/07/2026 Adolfo Garcia Final Approval - 07/07/2026  Library Board Meeting July 16, 2026 Library Director’s Report Library Statistics FY ’25- ’26 YTD (end of June 2026) Main Library Door Count 182,409 DRC Library Door Count 17,472 Total 199,881 Main Library Circulation 87,599 DRC Library Circulation 5,063 Total 92,662 Main Library Revenue $34,183.88 DRC Library Revenue $5,989.30 Café 121 $20,934.91 Total $61,108.09 Library Budget FY ’25-26 Amount Budgeted $1,630,500 YTD Expenses $1,203,138 Percent Used 74% Library Recap • Successful programs with Poet Laureate, Amanda Puryear El • NLW 2026 Recognition • Successful summer programs hosted by Reference and Children’s Dept. • Historical Trolley Tours well received by the public • Finalized SRP 2026 activities • Staff attended TLA 2026 • Starting Budget Process for FY ‘26- ‘27 • Pathway to the Baldrige Award Budgeted Projects for main and DRC: • Update Library & DRC Landscaping (ongoing) • AC & building maintenance  AGENDA MEMORANDUM BOARD: PHARR MEMORIAL LIBRARY AGENDA ITEM #: 3.B. BOARD DATE SUBMITTED: July 7, 2026 MEETING DATE: July 16, 2026 FROM: LINDA DEL TORO, Secretary DEPARTMENT: Library DIRECTOR: Agenda Item: DRC Branch Manager's Report Classification: Regular (* If closed session, City Attorney must review and approve.) Issue: Fiscal Consideration: Staff Recommendation: Alternatives: Exclude Material from Public Packet? No Reason: ROUTING: LINDA DEL TORO Created/Initiated - 07/07/2026 Adolfo Garcia Final Approval - 07/07/2026  Events held at the DRC for the month of May 2026 May 4,5 – Pharr PD Badge the Youth & Police Academy Graduation May 7 – Pharr Events (Night Under The Stars) May 7 & 12 – Customs & Border Protection May 8 & 28 – Pharr Bridge Connect May 11 & 19– Pharr Public Health Department May 15 – Pharr Events (Women’s Employee Lunch) May 18 through 26 – Hidalgo County Elections Department (Runoff Elections) May 26 – Vanguard ISD (Graduation Ceremony) Events held at the DRC for the month of June 2026 June 4 – Customs and Border Protection June 10 – UTRGV Mobile Health Unit June 12 – Pharr EMS Training June 17 – Pharr Events (Men’s Mental Health Lunch) June 19 – Pharr HR Safety Training June 23 – Pharr PD “Healthy Community” Health Fair June 25 – Pharr Bridge Connect Trade Session  AGENDA MEMORANDUM BOARD: PHARR MEMORIAL LIBRARY AGENDA ITEM #: 3.C. BOARD DATE SUBMITTED: July 7, 2026 MEETING DATE: July 16, 2026 FROM: LINDA DEL TORO, Secretary DEPARTMENT: Library DIRECTOR: Agenda Item: Reference Department Report Classification: Regular (* If closed session, City Attorney must review and approve.) Issue: Fiscal Consideration: Staff Recommendation: Alternatives: Exclude Material from Public Packet? No Reason: ROUTING: LINDA DEL TORO Created/Initiated - 07/07/2026 Adolfo Garcia Final Approval - 07/07/2026 PHARR MEMORIAL LIBRARY MAY – JUN 2026 REFERENCE DEPARTMENT 1 LIBRARY BOARD MEETING REPORT I. STATS Info & Transactions = 2448 Meeting Space Users = 2739 Interlibrary Loans Received 76, Sent 70 II. PROGRAMS & EVENTS ATTENDANCE A. Mixed (Teens & Adults 13+) 05/07/26 PSJA North ECHS Art Exhibition = 24 06/05/26 Historical Trolley Tour = 19 05/01/26 Historical Trolley Tour = 17 06/05, 06/06 & 06/16/26 Free Grad Photos = 83 05/15/26 PSJA T-STEM ECHS Trolley Tour = 16 06/08 to 06/29/26 Unearth A Puzzle Monday = 38 05/16/26 Escape Room = 10 06/12 to 06/26/26 Facebook Trivia Friday = 44 05/26/26 Paper Airplane Day Craft = 5 06/20/26 Hanging Crystals = 11 June Tue. & Thu. Eating Smart Being Active = 406 06/23/26 Book Swap Meetup = 35 Weekly (Th) Crochet for the Community = 35 06/27/26 Dino Lantern = 14 06/07 to 07/11/2026 Summer Reading Program = Teens 44, Adults 37, Total 81 registered to date B. Adults (18+) 05/15/26 Escape Room: Staff Team Building = 7 Weekly (M) The Feel Good Book Club = 42 06/10, 06/15 & 06/18/26 PSJA Outreach = 42 Weekly (W) Montalvo Toastmasters = 55 06/18/26 Air Dry Clay Diffuser = 16 Weekly (Th) CLAAP Span. Lang. Book Club = 49 Monthly (Sa) LiberArte Book Club = 9 Monthly (Sa) MX Consulate info sessions = 14 Monthly (Sa) Thriller Book Club = 20 Comp. Asst. Walk-ins 70, Weekly Appt. 23, Total 93 C. Teens (13 – 17) 06/09/26 Adventure Caps = 8 06/16/26 Dino Chicken Nugget Pillow = 18 06/11/26 Edible Stratigraphy = 13 06/25/26 Cave Painting Art = 4 06/13/26 Drawing Workshop = 20 06/30/26 Dinosaur Worry Stones = 8 III. NEWS & UPDATES Helped secure $3K in matching funds for The PossAble Dream Adult HS through consulate partnership 07/17/2026 End of Summer Reading Program Celebration and Top Reader Awards * For more information or additional details, contact the Reference Desk.  AGENDA MEMORANDUM BOARD: PHARR MEMORIAL LIBRARY AGENDA ITEM #: 3.D. BOARD DATE SUBMITTED: July 7, 2026 MEETING DATE: July 16, 2026 FROM: LINDA DEL TORO, Secretary DEPARTMENT: Library DIRECTOR: Agenda Item: Children's Department Report Classification: Regular (* If closed session, City Attorney must review and approve.) Issue: Fiscal Consideration: Staff Recommendation: Alternatives: Exclude Material from Public Packet? No Reason: ROUTING: LINDA DEL TORO Created/Initiated - 07/07/2026 Adolfo Garcia Final Approval - 07/07/2026