Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole COMMITTEE MEMBERS Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Wednesday, March 7, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 13, 2018 Final Agenda 18-140 (a) Add New Items to Final Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review March 20, 2018 Draft Agenda 18-141 (a) Add New Items to Draft Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State City of San José Page 1 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole 2. Federal D. Meeting Schedules 1. ROGC Elected and Appointed Officials Emergency Management Training 18-129 Study Session. (City Manager) Recommendation: (a) Set a Council Study Session on Emergency Management Updates to complete the Elected and Appointed Officials Emergency Management Training, which began on December 1, 2017, on Friday, April 6, 2018, from 9:00 a.m. to 12:00 p.m. in City Council Chambers and approve the draft agenda. (b) Recommend that this Council Study Session include attendance of all Elected and Appointed Officials. Attachments Memorandum E. The Public Record ROGC The Public Record for February 16, 2018 - March 1, 2018. 18-142 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole a. ROGC Approval of Great American Litter Pick-Up Sponsored as a City 18-131 Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (City Clerk) Recommendation: 1. Approve the Great American Litter Pick-Up scheduled on April 21, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 20, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Retroactive Approval of Volunteer Appreciation Breakfast Sponsored 18-146 By Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Volunteer Appreciation Breakfast scheduled on March 3, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum c. ROGC Approval of Brigadoon Park Beautification Day Sponsored By Council 18-130 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Brigadoon Park Beautification Day scheduled on April 7, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 20, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole d. ROGC Retroactive Approval of Kollmar Neigborhood Association 18-144 Community Meeting Sponsored By Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Retroactively approve the Kollmar Neigborhood Association Community Meeting scheduled on February 28, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum e. ROGC Approval of Community Pancake Breakfast Sponsored By Council 18-143 District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Approve the Community Pancake Breakfast scheduled on March 17, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum f. ROGC Approval of Persian Nowruz Festival Sponsored By Council District 18-134 10 in Cooperation with the Iranian Federated Women's Club, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Persian Nowruz Festival scheduled on March 29, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 4 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole g. ROGC Approval of the Display of the Flags of the Republic of Ireland and the 18-145 City of Dublin, Ireland Sponsored By Council District 10 as a City Council Sponsored Special Event to Expend City Funds for the Event. (Khamis) Recommendation: 1. Approve the raising of the flags of the Republic of Ireland and City of Dublin, Ireland on March 16, 2018 and display ofthe flags through March 19, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum h. ROGC Retroactive Approval of Dumpster Day Sponsored By the Mayor and 18-133 Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Liccardo/Peralez) Recommendation: 1. Retroactively Approve the Dumpster Day scheduled on September 30, 2017 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 13, 2018 Council Agenda for action. Attachments Memorandum i. ROGC Approval of the State of Latinos: A Cinco de Mayo Call to Action 18-137 Event Sponsored By Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the State of Latinos: A Cinco de Mayo Call to Action scheduled on May 4, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 20, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 5 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole 2. ROGC Council Policy 1-18. (Rocha) 18-138 Recommendation: That the Rules Committee direct staff to bring forward an amendment to section 20 of Council Policy 1-18 for Council consideration that revises the method by which appropriations are established for Council Office budgets in the last six months of a councilmember's term. Currently, the policy requires that both the base budget and any available rollover be split evenly between two appropriations, one for the last six months of the expiring term, and the other for the first six months of the new term. [Rules Committee referral 02/07/18 - Item G.3] Attachments Memorandum 3. ROGC Approval of District 9 Grant to Branham High School to Support 18-135 Student Programs and Activities. (Rocha) Recommendation: Approve a grant to Branham High School for their Sports Booster Club in the amount of $1,500.00 to support student programs and activities to be paid by Council District 9’s Office Appropriation. Attachments Memorandum 4. ROGC Actions Related to the San Jose Water Company General Rate Case. 18-132 (Rocha) Recommendation: Direct staff to bring forward a Council discussion on the City’s options for registering an opinion with the California Public Utilities Commission (CPUC) regarding the San Jose Water Company General Rate Case A. 18.01-004 asking to increase rates for water by 9.76% in 2019, 3.70% in 2020 and 5.17% in 2021, and the City's options for filing a motion with the CPUC to become a party to the proceedings of the general rate case. Attachments Memorandum Letter(s) from the Public H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee City of San José Page 6 Printed on 3/7/2018 Joint Meeting for the Rules and Agenda March 7, 2018 Open Government Committee and Committee of the Whole 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 3/7/2018