Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 14, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review March 20, 2018 Final Agenda 18-167 (a) Add New Items to Final Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 3/14/2018 Joint Meeting for the Rules and Agenda March 14, 2018 Open Government Committee and Committee of the Whole ROGC Review March 27, 2018 Draft Agenda 18-168 (a) Add New Items to Draft Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for March 2-8, 2018. 18-169 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 3/14/2018 Joint Meeting for the Rules and Agenda March 14, 2018 Open Government Committee and Committee of the Whole a. ROGC Approval of Vista Park Neighborhood Beautification Day Sponsored 18-157 By Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Vista Park Neighborhood Beautification Day scheduled on April 28, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 27, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Approval of the Scottish Flag Raising Sponsored By Council District 18-158 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Scottish Flag Raising scheduled on April 6, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 27, 2018 Council Agenda for action. Attachments Memorandum c. ROGC Retroactive Approval of Faith Leaders Panel Sponsored By Council 18-161 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Faith Leaders Panel scheduled on March 9, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 3/14/2018 Joint Meeting for the Rules and Agenda March 14, 2018 Open Government Committee and Committee of the Whole d. ROGC Retroactive Approval of Sound the Alarm Sponsored By Council 18-159 District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Sound the Alarm scheduled on February 24, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 27, 2018 Council Agenda for action. Attachments Memorandum e. ROGC Retroactive Approval of Children's Dental Health Fair Sponsored By 18-162 Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Children's Dental Health Fair scheduled on February 21, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 27, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Monthly Report of Activities for February 2018. (City Auditor) 18-147 Recommendation: Approve the City Auditor’s Office Monthly Report of Activities for the month of February 2018. Attachments Memorandum City of San José Page 4 Printed on 3/14/2018 Joint Meeting for the Rules and Agenda March 14, 2018 Open Government Committee and Committee of the Whole 3. ROGC Permanent Installation of Sonic Runway. (Liccardo/Peralez/Davis) 18-165 Recommendation: Approve the exploration of long-term or permanent installation of Sonic Runway at City Hall Plaza and direct the Office of Cultural Affairs to engage the artists and explore the costs and feasibility of keeping Sonic Runway at City Hall Plaza. Attachments Memorandum 4. ROGC Responding to United States Department of Justice's Lawsuit 18-164 Against California's Sanctuary State Policies. (Peralez) Recommendation: 1. Direct the City Attorney's Office to cooperate with any amicus briefs the State of California or any other legal municipalities may be developing to counter the U.S. Department of Justice's (DOJ) lawsuit against California's Sanctuary Policies (AB 450, AB 103, & SB 54). 2. Direct City Staff to provide an update to the City Council on the "Coordinated Response to Immigrant Needs" that was approved by Council on January 10, 2017. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee ROGC January-June 2018 Neighborhood Services and Education Committee 18-163 Work Plan Revision. (City Manager) Recommendation: Drop the following item from the Neighborhood Services and Education Committee (NSE) Workplan for April 12, 2018 and direct the Administration to instead place the item on the August – December 2018 NSE Committee Workplan that will be subject to Rules and Open Government Committee final approval at a later date:Report on BeautifySJ (Parks, Recreation and Neighborhood Services) Purpose: To provide the Committee with a report on BeautifySJ. Attachments Memorandum 3. Transportation and Environment Committee City of San José Page 5 Printed on 3/14/2018 Joint Meeting for the Rules and Agenda March 14, 2018 Open Government Committee and Committee of the Whole 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 3/14/2018