Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, March 28, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 3, 2018 Final Agenda 18-203 a) Add New Items to Final Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda 2. Review Draft Agenda ROGC Review April 10, 2018 Draft Agenda 18-204 a) Add New Items to Draft Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda City of San José Page 1 Printed on 3/28/2018 Joint Meeting for the Rules and Agenda March 28, 2018 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Elected and Appointed Officials Emergency Management Training 18-201 Study Session. (City Manager) Recommendation: Reschedule the April 6, 2018 Council Study Session on Elected and Appointed Officials Emergency Management Training to August 2018. Attachments Memorandum E. The Public Record ROGC The Public Record for March 16-22, 2018. 18-205 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 3/28/2018 Joint Meeting for the Rules and Agenda March 28, 2018 Open Government Committee and Committee of the Whole a. ROGC Retroactive Approval of Boggini Park Community Clean-Up 18-196 Sponsored By Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Boggini Park Community Clean-Up scheduled on February 10, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 17, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Approval of Lake Cunningham Bike Park Grand Opening Ceremony 18-199 Sponsored By Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Lake Cunningham Bike Park Grand Opening Ceremony scheduled on April 14, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 10, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 3/28/2018 Joint Meeting for the Rules and Agenda March 28, 2018 Open Government Committee and Committee of the Whole c. ROGC Retroactive Approval of Coyote Valley Flower Hike and Approval of 18-198 Additional Events Sponsored By Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Retroactively approve the Coyote Valley Flower Hike scheduled on March 24, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the District 2 Easter Egg Hunt Celebration scheduled on March 31, 2018 as a City Council sponsored Special Event and approve the purchase of gift cards, and other items as raffle prizes. 3. Approve the Dumpster Day scheduled on April 14, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Approve and accept donations from various individuals, businesses or community groups to support the event. 5. Place the item on the April 3, 2018 Council Agenda for action. Attachments Memorandum d. ROGC Approval of 13th Annual West Valley Senior Walk Sponsored By 18-197 Council District 1 and 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones/Davis) Recommendation: 1. Approve the 13th Annual West Valley Senior Walk scheduled on April 13, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 3, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 4 Printed on 3/28/2018 Joint Meeting for the Rules and Agenda March 28, 2018 Open Government Committee and Committee of the Whole 2. ROGC Approval of District 6 Purchase of a Safeway Gift Card for Trash 18-202 Punx to support the March 10, 2018 Beautification Project-Litter Pick Up in the Buena Vista Neighborhood. (Davis) Recommendation: a) Approve the purchase of a $100 Safeway gift card for Trash Punx to purchase breakfast and beverages for its volunteers to be paid by Council District 6’s Office Funds. b) Place the item on the April 3, 2018 Council Agenda for action. Attachments Memorandum 3. ROGC Costa Hawkins in the City’s 2018 Legislative Priorities. 18-200 (Rocha/Peralez) Recommendation: Place this item on a City Council agenda to revise the Legislative Priorities approved by the Council at the January 30, 2018 meeting to include the language on Costa-Hawkins originally proposed by staff, which read as follows: Strengthen rent stabilization, including the repeal of Costa-Hawkins. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. City of San José Page 5 Printed on 3/28/2018 Joint Meeting for the Rules and Agenda March 28, 2018 Open Government Committee and Committee of the Whole K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 3/28/2018