Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, April 11, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 17, 2018 Final Agenda 18-226 a) Add New Items to Final Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 4/11/2018 Joint Meeting for the Rules and Agenda April 11, 2018 Open Government Committee and Committee of the Whole ROGC Review April 24, 2018 Draft Agenda 18-227 a) Add New Items to Draft Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Set a General Plan Hearing. (Planning, Building and Code 18-222 Enforcement) Recommendation: Set a General Plan Hearing for May 8, 2018, to consider City-initiated General Plan amendments. Attachments Memorandum 2. ROGC Rescheduling the Special Meeting of the City Council Regarding the 18-225 Citywide Education and Digital Literacy Strategy. Recommendation: Reschedule the April 16, 2018 Council Special Meeting on the Citywide Education and Digital Literacy Strategy to May 7, 2018 from 9AM-12 PM. Attachments Memorandum E. The Public Record 1. ROGC The Public Record for March 29-April 5, 2018. 18-220 Attachments Memorandum Public Record #4 Booklet City of San José Page 2 Printed on 4/11/2018 Joint Meeting for the Rules and Agenda April 11, 2018 Open Government Committee and Committee of the Whole F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar END OF CONSENT 2. ROGC Monthly Report of Activities for March 2018. (City Auditor) 18-219 Recommendation: Approve the City Auditor's Office Monthly Report of Activities for the month of March 2018. Attachments Memorandum 3. ROGC AB 2588 (Chu) Manufactured Housing. (Fire) 18-223 Recommendation: (a) Pursuant to the City’s streamlined bill process for responding quickly to legislative proposals, re-affirm a sponsor position for AB 2588 (Chu). (b) Recommend a one-week turnaround to the April 17, 2018 City Council meeting, so that the City’s legislative representative can continue to advocate the City’s position for AB 2588 (Chu). Attachments Memorandum City of San José Page 3 Printed on 4/11/2018 Joint Meeting for the Rules and Agenda April 11, 2018 Open Government Committee and Committee of the Whole 4. ROGC Sister Cities Travel Policy. (Liccardo) 18-224 Recommendation: Direct staff to amend the Council Travel Policy (9-5) to include the following regarding all City Council travel to Sister Cities: (a) If the Mayor is unavailable to join a Sister City or official delegation overseas, (s)he may nominate a single member of the Council to represent the City, subject to Council approval. (b) If public funding is to be used for that travel, more than one member of the Council may participate in such delegations only with formal Council approval. Additional Councilmembers may participate only if they identify a non-public, lawful source of funding. (c) Councilmembers shall not use public dollars to bring additional City Council staff along as part of an international delegation. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment City of San José Page 4 Printed on 4/11/2018 Joint Meeting for the Rules and Agenda April 11, 2018 Open Government Committee and Committee of the Whole The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 4/11/2018