Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, April 18, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review April 24, 2018 Final Agenda 18-230 a) Add New Items to Final Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole ROGC Review May 1, 2018 Draft Agenda 18-231 a) Add New Items to Draft Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) 1. ROGC Review April 26, 2018 Study Session Final Agenda Entitled Cost of 18-242 Development in San Jose. Attachments Agenda Memorandum C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Set a General Plan Hearing. (Planning, Building and Code 18-240 Enforcement) Recommendation: Set a General Plan Hearing for May 8, 2018, to consider City-initiated General Plan amendments. Attachments Memorandum 2. ROGC Rescheduling the Special Meeting of the City Council Regarding the 18-241 Citywide Education and Digital Literacy Strategy. (Liccardo) Recommendation: Schedule the City Council Special Meeting on the Citywide Education and Digital Literacy Strategy on May 7, 2018 from 9:00 a.m. to 12:00 p.m. Attachments Memorandum E. The Public Record City of San José Page 2 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole ROGC The Public Record for March 29-April 12, 2018. 18-235 Attachments Memorandum Public Record #4 Booklet F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar a. ROGC Retroactive Approval of "Conversations with Dev" Sponsored by 18-229 Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve "Conversations with Dev" scheduled on April 11, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 1, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole b. ROGC Approval of SVCTBA 2018 Tech Smart City Conference Sponsored By 18-236 Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the SVCTBA Tech Smart City Conference scheduled on May 11, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the May 1, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Janus v. AFSCME Supreme Court Decision. (Peralez) 18-237 Recommendation: Request to agendize for City Council deliberation on April 24, 2018 that the City Council adopt a resolution urging the City of San José to work with public sector unions in San Jose to ensure their health and success; and support the freedom of city employees to participate in unions post Janus v. AFSCME. Attachments Memorandum 3. ROGC Suicide Prevention Strategic Plan. (Peralez) 18-238 Recommendation: Forward the development of a Suicide Prevention Strategic Plan for Council consideration during the City Council Priority Setting Session, including but not limited to updating the City’s public safety protocols for suicide attempts and internal procedures for suicide prevention; promoting suicide prevention awareness; developing a communications approach and plan; and directing City staff collaborate with County personnel to produce an annual report about suicide prevention policy, to coordinate and collaborate with County, regional and state efforts, and to include community engagement in developing a suicide prevention policy, as further detailed in the Memorandum. Attachments Memorandum Letter(s) from the Public City of San José Page 4 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole 4. ROGC Update to the Sidewalks and Curb Ramps Financial Hardship 18-239 Assistance Program. (Peralez) Recommendation: Direct City Staff to evaluate the Sidewalks and Curb Ramps Financial Hardship Assistance policy including budgetary and programmatic impacts and return to City Council with recommendations for consideration including adjusting the income level requirement to allow a reasonable number of Low Income and Very Low Income households to be eligible. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 5 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole ROGC Update to The Smart Cities and Service Improvements Committee 18-243 Work Plan for January - June 2018. (City Manager) Recommendation: Approve the following changes to the January-June 2018 Smart Cities and Service Improvements Committee Work Plan: (a) Add the following item from the Smart Cities and Service Improvements Committee (SCSI) Work Plan for May 3, 2018. Facebook Live and Box Skills Pilot (City Manager’s Office, City Clerk’s Office) Purpose: To demonstrate the use of this technology for engaging the general public with Council and Committee meetings in an online platform. (b) Drop the following item from the SCSI Committee Work Plan for May 3, 2018. The item will be put on the Work Plan for Fiscal Year 2018-2019. Access East Side (Innovation & Digital Strategy, Library, Information Technology, Public Works) Purpose: Provide an update on the deployment of a community wireless network within the East Side Union High School District to provide greater internet access to underserved students. Discussion and feedback to staff. Attachments Memorandum I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. City of San José Page 6 Printed on 4/18/2018 Joint Meeting for the Rules and Agenda April 18, 2018 Open Government Committee and Committee of the Whole To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 7 Printed on 4/18/2018