Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, May 16, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review May 22, 2018 Final Agenda 18-286 Recommendation: a) Add New Items to Final Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review May 29, 2018 Draft Agenda 18-287 Recommendation: None - Cancelled City of San José Page 1 Printed on 5/16/2018 Joint Meeting for the Rules and Agenda May 16, 2018 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for May 4 - May 10, 2018. 18-288 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar - None END OF CONSENT City of San José Page 2 Printed on 5/16/2018 Joint Meeting for the Rules and Agenda May 16, 2018 Open Government Committee and Committee of the Whole 2. ROGC AB 2463 (Quirk-Silva and Cervantes): Small Business Assistance 18-290 Program. (Economic Development) Recommendation: 1) Pursuant to the City’s streamlined bill process for responding quickly to legislative proposals, re-affirm a position in support of AB 2463. 2) Recommend a one-week turnaround to the May 22, 2018 City Council so that the City’s legislative representative can continue to advocate the City’s position in support of AB 2463. Attachments Memorandum 3. ROGC AB 2504 (Low) - LGBT Education and Training for Peace Officers. 18-291 (Police) Recommendation: 1) Pursuant to the City’s streamlined bill process for responding quickly to legislative proposals, re-affirm a position in AB 2504 (Low). 2) Recommend a one-week turnaround to the May 22, 2018 City Council so that the City’s legislative representative can continue to advocate the City’s position in AB 2504 (Low). Attachments Memorandum 4. ROGC Tax Fairness, Transparency and Accountability Act of 2018. (City 18-292 Manager) Recommendation: 1) Adopt an oppose position for the Tax Fairness, Transparency and Accountability Act of 2018 and recommend Council adopt a resolution opposing the initiative. 2) Recommend a one-week turnaround to the May 22, 2018 City Council so that the City’s legislative advocates can advocate the City’s oppose position on Tax Fairness, Transparency and Accountability Act of 2018. Attachments Memorandum City of San José Page 3 Printed on 5/16/2018 Joint Meeting for the Rules and Agenda May 16, 2018 Open Government Committee and Committee of the Whole 5. ROGC Priority-Setting Nomination: Beverage Straws Upon Request. 18-294 (Khamis) Recommendation: For the City Council Priority Setting Session, to include the development of a “beverage straws upon request ordinance” including, but not limited to: 1. Requiring vendors such as restaurants, bars, and cafes to provide customers with a single-use beverage straw only when a straw is requested; 2. Promoting the act of going straw-less or the use of alternative, re-usable straw materials, e.g. glass, steel, silicone, etc.; and 3. Providing an exemption for drive-thru food orders. DEFERRED FROM MAY 2, 2018 MEETING Attachments Memorandum Letter(s) from the Public 6. ROGC San Jose Surveillance Policy. (Rocha) 18-289 Recommendation: That the Rules Committee forward the below policy considerations to Staff or their evaluation as part of their work to develop a digital privacy policy: 1. Establish digital privacy rules in the form of an Ordinance, instead of just a policy; and 2. Implementation of policy principles of surveillance technologies that address issues of: a) Unintended consequences of data gathering of personally identifiable information; b) The potential for bias in data input or analysis; c) Accountability and transparency regarding data collection and storage; and d) Opportunity for public education and input regarding the use of new tools with surveillance capacity. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee City of San José Page 4 Printed on 5/16/2018 Joint Meeting for the Rules and Agenda May 16, 2018 Open Government Committee and Committee of the Whole 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee a. ROGC Update to the Smart Cities and Service Improvements Committee 18-293 Work Plan. (City Manager) Recommendation: Approve the following change to the Smart Cities and Service Improvements Committee Work Plan: 1) Add the following item to the Smart Cities and Service Improvements Committee (SCSI) Work Plan for June 7, 2018: LED Streetlights Conversion Update (Transportation/City Manager) Purpose: Provide an update, inclusive of staff recommendations, on the options for LED streetlight conversion, including associated costs, funding models, and pros and cons of each option. Also included is a recommended approach to incorporate small cell installations and Internet of Things technology. Discussion and feedback to staff. 2) Drop the following items from the SCSI Committee Work Plan for June 7, 2018: AnyCOMM Pilot (City Manager) Purpose: Provide an update on the AnyCOMM pilot implementation including scope, approach, major milestones, status, challenges, and next steps. Discussion and feedback to staff. Policy Demonstration 2.0 (City Manager) Purpose: Refresh the City’s Demonstration Policy to reflect the 8 years of learning from multiple demonstration projects and make it easier for companies to work with the City. Attachments Memorandum I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. City of San José Page 5 Printed on 5/16/2018 Joint Meeting for the Rules and Agenda May 16, 2018 Open Government Committee and Committee of the Whole K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 5/16/2018