Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, May 23, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review May 29, 2018 Final Agenda 18-298 Recommendation: None - Cancelled 2. Review Draft Agenda ROGC Review June 5, 2018 Draft Agenda 18-299 Recommendation: a) Add New Items to Draft Agenda b) Assign "Time Certain" to Agenda Items (if needed) c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda City of San José Page 1 Printed on 5/23/2018 Joint Meeting for the Rules and Agenda May 23, 2018 Open Government Committee and Committee of the Whole B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for May 11 - May 17, 2018. 18-309 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 5/23/2018 Joint Meeting for the Rules and Agenda May 23, 2018 Open Government Committee and Committee of the Whole a. ROGC Retroactive Approval of Rainbow and Transgender Pride Flag Raising 18-297 Sponsored By Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Retroactively approve the Rainbow and Transgender Pride Flag Raising scheduled on June 5, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 5, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Retroactive Approval of Community Events Sponsored By Council 18-300 District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) Recommendation: 1. Retroactively approve the following District 5 events as City Council Sponsored Events and approve the expenditure of funds: a. The Mount Pleasant Dumpster Day on May 19, 2018 at Robert Sanders Elementary School; b. D5 Decides Participatory Budgeting Steering Committee on March 24, 2019 and April 7, 2018 at Alum Rock Library; and c. Trash Punx Litter Pickup on June 2, 2018 at the Capitol Avenue and McKee Road neighborhood. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 5, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 3 Printed on 5/23/2018 Joint Meeting for the Rules and Agenda May 23, 2018 Open Government Committee and Committee of the Whole c. ROGC Approval of Community Events Sponsored By Council District 7 as a 18-304 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Nguyen) Recommendation: 1. Approve the following District 7 events as City Council sponsored Special Events and approve the expenditure of funds: a. Spring Fling at Bellevue Park on Sunday, June 10, 2018 at Bellevue Park; b. Dump Your Junk on Saturday, June 16, 2018 at Hubbard Elementary School; and c. Clean Up with Tam on Saturday, August 4, 2018 at Markham Plaza. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 5, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Approval of District 2 SAP Grant to Santa Teresa Little League of 18-305 San Jose, Inc. (Jimenez) Recommendation: a) Approve a SAP grant to Santa Teresa Little League in the amount of $8,000 for their general fund for general operating and administrative expenses to support their upcoming recreational season in San Jose. b) Place the item on the June 5, 2018 Council Agenda for action. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee City of San José Page 4 Printed on 5/23/2018 Joint Meeting for the Rules and Agenda May 23, 2018 Open Government Committee and Committee of the Whole I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 5/23/2018