Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, APRIL 29, 2019 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF APRIL 22, 2019 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA A. CASEY WEISMANTEL TO REPORT ON CONVENTION & VISITORS BUREAU’S 1ST QUARTER ACTIVITIES 4. CONSENT CALENDAR – POSSIBLE APPROVAL A. LICENSES: 1. ADVERTISING/SIGN HANGING – BRUSHMARKS SIGNS 2. AMBULANCE DRIVER – ALLISON WILSON 3. AMBULANCE DRIVER – JEFFREY COOK B. REQUEST TO SERVE AND PERMIT THE CONSUMPTION OF ALCOHLIC BEVERAGES AT THE WYLIE PARK PAVILION ON MAY 24TH FOR THE JONDAHL/MANN WEDDING RECEPTION C. REQUEST TO SERVE AND PERMIT THE CONSUMPTION OF ALCOHOLIC BEVERAGES AT THE WYLIE PARK PAVILION ON JULY 21ST FOR A WALTMAN FAMILY REUNION D. DEPARTMENTS’ BOARD REPORTS AND MINUTES – RECEIVE AND PLACE ON FILE: 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 3. K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 4. PARK & RECREATION BOARD MEETING MINUTES 5. NEW BUSINESS A. HEARING ON TRANSFER OF RETAIL ON-SALE LIQUOR LICENSE FROM JAMES RIVER VALLEY FRATERNAL ORDER OF EAGLES AT 316 S. 2ND STREET TO CITY LIGHTS BAR & EVENT CENTER LLC AT 316 S. 2ND STREET POSSIBLE APPROVAL OF THE TRANSFER OF RETAIL ON-SALE LIQUOR LICENSE FROM JAMES RIVER VALLEY FRATERNAL ORDER OF EAGLES TO CITY LIGHTS BAR & EVENT CENTER LLC AT 316 S. 2ND STREET B. HEARING ON SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSES FOR ABERDEEN AREA CHAMBER OF COMMERCE’S BUSINESS AFTER HOURS: MAY 9TH – BEADLE FLORAL & LANDSCAPING, 906 SOUTH 8TH STREET JUNE 13TH – CLARK ENGINEERING, 3314 MILWAUKEE AVE., NE SUITE 2 POSSIBLE APPROVAL OF THE ISSUANCE OF SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSES ON MAY 9TH AND JUNE 13TH FOR ABERDEEN AREA CHAMBER OF COMMERCE’S BUSINESS AFTER HOURS EVENTS C. BIDS FOR 2019 NEW TURBINE PUMP AND VALVE REPLACEMENT FOR WATER TREATMENT POSSIBLE APPROVAL TO AWARD PUMP AND VALVE REPLACEMENT BID OF $53,900.00 TO PKG CONTRACTING, INC. AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY D. BIDS FOR 2019 REFUSE COLLECTION UNIT FOR PUBLIC WORKS-SOLID WASTE DEPARTMENT POSSIBLE APPROVAL TO AWARD BID ITEM #1 CAB AND CHASSIS OF $80,975.00 TO I-STATE TRUCK CENTER AND BID ITEM #2 PACKER BODY OF $57,968.00 LESS TRADE ALLOWANCE OF $32,978.00 TO OLYMPIC SALES, DECLARE A 2012 FREIGHTLINER SURPLUS PROPERTY AS THE TRADE-IN FOR THE NEW UNIT, AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY Page 1 of 42 04/25/2019  E. BILLS: APPROVAL OF BILL LIST FOR APRIL 29, 2019 F. PAYROLL: APPROVAL OF PAYROLL FOR THE PERIOD FROM APRIL 14, 2019 TO APRIL 27, 2019 AND CITY SHARE OF SOCIAL SECURITY, OLD AGE & SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE G. CITY MANAGER’S REPORT 6. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. Page 2 of 42 04/25/2019  17392 CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, April 22, 2019 at 5:30 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Council Members David Bunsness, Alan Johnson, Dave Lunzman, Mark Remily, Clint Rux, and Jennifer Slaight-Hansen. City Council Members Dennis “Mike” Olson and Rob Ronayne were absent. City staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, Jay Tobin, Shirley Arment, and Aaron Kiesz. Mayor Levsen led the Pledge of Allegiance. MINUTES Motion by Slaight-Hansen, second by Rux to approve the minutes of the City Council Meeting of April 15, 2019, as circulated. All present voting aye, motion carried. PROCLAMATIONS Mayor Levsen read and proclaimed April 26, 2019 as “Arbor Day” and April 27, 2019 as “Day of Champions”. OPEN FORUM Paul McDonald of the Library Board and Library Director Shirley Arment were present to talk about recent library operational changes regarding Saturday and Sunday hours at the library. OLD BUSINESS ORDINANCE NO. 19-03-01 Motion by Slaight-Hansen, second by Rux to approve final adoption of Ordinance No. 19-03-01, as amended, amending the Aberdeen City Code to declare the Emerald Ash Borer a public nuisance, establishing a licensing requirement for tree removal and maintenance, and delaying enforcement of such amendments by city officials until EAB is confirmed in Brown County. Upon roll call, all present voting aye, motion carried. CONSENT CALENDAR Motion by Rux, second by Lunzman to approve the following items on the consent calendar: SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSE – on June 1, 2019 for the Skyline Recreation Inc. at the Wylie Park Pavilion for a Jung/Steele Wedding Reception. NOTICE OF PUBLIC SALE – of City surplus items on May 10, 2019 at 5:30 p.m. at the 1000 Block of 3rd Avenue, SW and corner of 10th Street South and 3rd Avenue, SW. LICENSE – Residential Building Contractor – Scott Grebner PLATS – 1) East Highway 12 Second Addition in the NE ¼ of Section 22, T123N, R63W of the 5th P.M., Brown County, South Dakota (5990 Highway 12 East) with the stipulation that the unused sign structure from Lew’s Fireworks is removed from the property and no additional approaches are added to proposed Lot 2; 2) CCC Addition to Aberdeen in the NE ¼ of Section Page 3 of 42 04/25/2019  17393 16, T123N, R63W of the 5th P.M., Brown County, South Dakota (517 Production Street North). LOTTERY NOTICES – NSU Foundation – receive and place on file. All present voting aye, motion carried. NEW BUSINESS HEARING ON MALT BEVERAGE AND WINE LICENSES Mayor Levsen opened a hearing on a request for a new Retail On-Off Sale Malt Beverage & SD Farm Wine License and a new Retail On-Off Sale Wine & Cider License for The Crown LLC dba Danger Von Dempsey’s Pizzeria & Brew Haus, 1023 South Main St. No one was present in opposition to the issuance of the malt beverage and wine licenses so Mayor Levsen closed the hearing. Motion by Remily, second by Slaight-Hansen to approve the Retail On-Off Sale Malt Beverage & SD Farm Wine License and Retail On-Off Sale Wine & Cider License for The Crown LLC at 1023 South Main St. All present voting aye, motion carried. COMMUNITY EVENT PERMIT FOR CHAMBER OF COMMERCE Motion by Johnson, second by Bunsness to approve a Community Event Permit for Aberdeen Leadership/Chamber of Commerce’s “Night In A Car For The Journey Home” event on April 26, 2019 at the Police Department Parking Lot, 114 Second Avenue, SE, including a street closing on South Washington Street between 2nd Avenue, SE and 3rd Avenue, SE during the event. All present voting aye, motion carried. BILLS Motion by Bunsness, second by Johnson to approve payment of the bills listed for April 22, 2019, and any additions thereto, such bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Northwestern Energy 62,838.84; Nationwide Employee Benefits 693.60; Rhodes Anderson Agency 7,155.00; NVC 428.24; United Parcel Service 115.41; CVB 27,549.76; Matheson Tri-Gas Inc. 38.27; Century Business Products 70.00; James Valley Coop Telecommunications 97.29; SD Assn Rural Water System 1,500.00; Dependable Sanitation Inc. 121.00; Univar USA Inc. 28,441.12; Chemrite 6,010.06; Borns Group 4,023.64. Upon roll call, all present voting aye, motion carried. CITY MANAGER’S REPORT Lynn Lander gave the City Manager’s Report including the 8th Avenue and South Washington Street collapse discussed by City Engineer Robin Bobzien, the tower collapse at Fossum Field, and the electrical/generator issues at the Police Building. There being no further business, motion by Bunsness, second by Johnson to adjourn the meeting. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer. Page 4 of 42 04/25/2019  City of Aberdeen - Request for Council Action April 29, 2019 Agenda Section – Consent Calendar - This request for Council Action lists all the items which have been included in the consent agenda for this meeting. The City Council can approve all of the items with a single motion to approve. The Mayor will allow the Council Members an opportunity to state whether there are any of these items which you wish to have removed from the Consent Agenda approval and to have discussed and acted upon separately by the City Council. Items: A. LICENSES: 1. ADVERTISING/SIGN HANGING – BRUSHMARKS SIGNS 2. AMBULANCE DRIVER – ALLISON WILSON 3. AMBULANCE DRIVER – JEFFREY COOK B. REQUEST TO SERVE AND PERMIT THE CONSUMPTION OF ALCOHLIC BEVERAGES AT THE WYLIE PARK PAVILION ON MAY 24TH FOR THE JONDAHL/MANN WEDDING RECEPTION C. REQUEST TO SERVE AND PERMIT THE CONSUMPTION OF ALCOHOLIC BEVERAGES AT THE WYLIE PARK PAVILION ON JULY 21ST FOR A WALTMAN FAMILY REUNION D. DEPARTMENTS’ BOARD REPORTS AND MINUTES – RECEIVE AND PLACE ON FILE: 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 3. K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 4. PARK & RECREATION BOARD MEETING MINUTES C:\Users\mary.c\Desktop\FORMS\Request for Cl Action - Consent Calendar.doc Page 5 of 42 04/25/2019 Page 6 of 42 04/25/2019 Page 7 of 42 04/25/2019 Page 8 of 42 04/25/2019 Page 9 of 42 04/25/2019 Page 10 of 42 04/25/2019 Page 11 of 42 04/25/2019 Page 12 of 42 04/25/2019 Page 13 of 42 04/25/2019 Page 14 of 42 04/25/2019 Page 15 of 42 04/25/2019 Page 16 of 42 04/25/2019 Page 17 of 42 04/25/2019 Page 18 of 42 04/25/2019 Page 19 of 42 04/25/2019 Page 20 of 42 04/25/2019 Page 21 of 42 04/25/2019 Page 22 of 42 04/25/2019 Page 23 of 42 04/25/2019 Page 24 of 42 04/25/2019 Page 25 of 42 04/25/2019 5A Page 26 of 42 04/25/2019 Page 27 of 42 04/25/2019 Page 28 of 42 04/25/2019 Page 29 of 42 04/25/2019 Page 30 of 42 04/25/2019 5B Page 31 of 42 04/25/2019 Page 32 of 42 04/25/2019 Page 33 of 42 04/25/2019 Page 34 of 42 04/25/2019 Page 35 of 42 04/25/2019 Page 36 of 42 04/25/2019 5C Page 37 of 42 04/25/2019 Page 38 of 42 04/25/2019 5D Page 39 of 42 04/25/2019 Page 40 of 42 04/25/2019 Page 41 of 42 04/25/2019  City of Aberdeen Request for Council Action Agenda Item No. Meeting Date: April 29, 2019 5E Agenda Section New Business Originating Dept: Finance Ordinance/Resolution NA Prepared by: Mary Campton, Compliance/Records Specialist Karl Alberts, Finance Officer No. of Attachments Presented by: Finance Officer Item: Bill List for April 29, 2019 City Manager’s Proposed Action: Motion by ________________, second by ______________ to approve payment of the bills listed for April 29, 2019, and any additions thereto, such bills having been audited by the Finance Officer and fully itemized and a memorandum of the same to be entered upon the minutes of the meeting, and to authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of such approved bills. Overview: The Finance Officer submits the following Bill List for April 29, 2019, of vendors of items or services purchased, or of claims made, and the amounts due thereon: Wellmark Blue Cross/Blue Shield – Insurance $162,500.00 Brown County Treasurer – Vehicle Title/License Fees- PD and Traffic Control $63.60 Homes Are Possible Inc. – HAPI CDBG Payment $6,272.36 Business Improvement Dist. – Bid Assessment Revenue Disbursement $6,695.92 American Family Life Assurance – Aflac Premium $118.70 NVC – Monthly Phone/Internet/Cable Service Charges – Airport/Ride Line $337.00 Verizon Wireless – Airport Phone Service Line Charges $31.89 Parkview Nursery Inc.- Streetscape Planter Bowls $4,600.00 RDO Equipment Co. – 2019 John Deere Backhoe $152,390.00 SD One Call – March Locate Split – Traffic Control/Utility Dept. $52.50 United Parcel Service – Parcel Pickup Charges $139.36 Jon Murdy, Reimburse Expense – Credit Card Revenue Dept. to PRF Acct. $58,506.06 Refunds on Utility Accounts $318.53 Page 42 of 42 04/25/2019