Aberdeen City Council

AGENDA ABERDEEN CITY COUNCIL REGULAR MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, FEBRUARY 1, 2021 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. CALL TO ORDER A. ROLL CALL B. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES, CITY COUNCIL MEETING OF JANUARY 25, 2021 4. OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET BID DATE OF FEBRUARY 16, 2021 AT 2:00 P.M. FOR THE FOLLOWING: 1. 2021 WATERMAIN & SEWER PIPE, FITTINGS & ACCESSORIES, MANHOLE COVERS, INLET FRAMES & GRATES 2. 2021 BITUMINOUS OILS FOR THE PUBLIC WORKS DEPARTMENT 3. 2021 ASPHALTIC CONCRETE AND SURFACING REPAIR MIX FOR THE PUBLC WORKS DEPARTMENT 4. 2021 SEAL COAT AGGREGATES FOR THE PUBLIC WORKS DEPARTMENT B. LICENSES: 1. RESIDENTIAL BUILDING CONTRACTOR – MITCH HOFFMAN 2. TAXI CAB DRIVER – RANDY MORRIS C. LOTTERY NOTICES – RECEIVE AND PLACE ON FILE: 1. SAFE HARBOR FOUNDATION 2. DTOM 22/0 FOUNDATION 6. OLD BUSINESS A. ORDINANCE NO. 21-01-01 TO REZONE PROPERTY DESCRIBED AS LOT 6, BLOCK 15, SULLIVAN & EASTON’S ADDITION (801 N. FIRST ST.) FROM (C-1)/(R-4) DISTRICTS TO (R-2)/(R-4) DISTRICTS FOR CLYDE EISENBEISZ POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 21-01-01 7. NEW BUSINESS A. HEARING ON TRANSFERS OF RETAIL ON-SALE LIQUOR AND PACKAGE OFF-SALE LIQUOR LICENSES FOR TETON DEVELOPMENT, LLC AT 901 SIXTH AVENUE, SE– SUITE 100 TO 205 SIXTH AVENUE, SE–SUITE 101 POSSIBLE APPROVAL OF THE TRANSFERS OF LIQUOR LICENSES FOR TETON DEVELOPMENT, LLC FROM 901 SIXTH AVENUE, SE-SUITE 100 TO 205 SIXTH AVENUE, SE-SUITE 101 B. APPOINTMENT OF HOPE KRAMER TO THE BUSINESS IMPROVEMENT DISTRICT II BOARD POSSIBLE APPROVAL TO APPOINT HOPE KRAMER TO THE BUSINESS IMPROVEMENT DISTRICT II BOARD 01/28/2021 Page 1 of 95  C. PROPOSAL FOR WATER TREATMENT PLANT 2021 CHLORINE ON-SITE GENERATION IMPROVEMENTS POSSIBLE APPROVAL OF THE PROPOSAL SUBMITTED BY HR GREEN OF SIOUX FALLS, SD IN THE AMOUNT OF $90,000 D. REQUEST TO PURCHASE A JOHN DEERE 3046R COMPACT TRACTOR FOR THE PUBLIC WORKS DEPARTMENT FROM RDO EQUIPMENT COMPANY POSSIBLE APPROVAL TO PURCHASE THE TRACTOR IN THE AMOUNT OF $44,423.31 FROM RDO EQUIPMENT COMPANY USING SOURCEWELL CONTRACTING PROCESS E. AUTHORIZE CITY MANAGER TO SIGN 5310 GRANT PAPERWORK TO TRANSFER GRANT FROM PEOPLE’S TRANSIT OF HURON TO ABERDEEN RIDE LINE FOR THE PURCHASE OF A 2002 FORD CHAMPION BUS FOR $800 AND AUTHORIZE PAYMENT OF $800 TO PEOPLE’S TRANSIT UPON RECEIPT OF THE GRANT PAPERWORK FOR SD DEPARTMENT OF TRANSPORTATION POSSIBLE APPROVAL TO AUTHORIZE THE CITY MANAGER TO SIGN 5310 GRANT PAPERWORK TO TRANSFER GRANT FROM PEOPLE’S TRANSIT TO ABERDEEN RIDE LINE FOR PURCHASE OF A 2002 FORD BUS FOR $800 AND AUTHORIZE THE PAYMENT OF $800 8. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL A. BILLS: APPROVAL OF BILL LIST FOR FEBRUARY 1, 2021 B. PAYROLL – APPROVAL FOR PAY PERIOD FROM JANUARY 17, 2021 TO JANUARY 30, 2021 AND FOR CITY’S SHARE OF SOCIAL SECURITY, OLD AGE AND SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE 9. CITY MANAGER’S REPORT 10. EXECUTIVE SESSION DISCUSS PERSONNEL MATTER, PURSUANT TO SDCL §1-25-2(1) NO COUNCIL ACTION CAN OCCUR DURING EXECUTIVE SESSION BUT COUNCIL ACTION MAY FOLLOW EXECUTIVE SESSION 11. ADJOURNMENT 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 01/28/2021 Page 2 of 95 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. SUCH PERSON WILL BE REMOVED FROM COUNCIL CHAMBERS UPON REFUSAL TO COMPLY. 01/28/2021 Page 3 of 95  MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, January 25, 2021 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Mark Remily by teleconference, Rob Ronayne, Dave Lunzman, Josh Rife, Alan Johnson, Tiffany Langer by teleconference, Clint Rux by teleconference, and Mayor Travis Schaunaman. City Council Member Justin Reinbold was absent. City Staff present were Joe Gaa, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, Dave McNeil by teleconference, Joel Weig by teleconference, and Rich Krokel by teleconference. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Lunzman, second by Ronayne to approve the agenda. Upon roll call vote, all present voting aye, motion carried. MINUTES Motion by Rife, second by Lunzman to approve the minutes of the January 19, 2021 City Council Meeting, as circulated. Upon roll call vote, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Ronayne, second by Lunzman to approve the following items on the consent calendar: LICENSE – Ambulance Driver – Shanna Scherbenske PLATS – 1) Eagle River Addition to the City of Aberdeen in the NE ¼ of Section 14, T123N, R64W of the 5th P.M., Brown County, South Dakota (1023 Eighth Avenue, NW and 715 North Tenth Street); 2) Roger Pfeil Consolidation Subdivision to the City of Aberdeen in the NE ¼ of Section 13, T123N, R64W of the 5th P.M., Brown County, South Dakota (703 North Penn Street); 3) Northeast C-Express Addition to the City of Aberdeen in the NW ¼ of Section 18, T123N, R63W of the 5th P.M., Brown County, South Dakota (1202 Eighth Avenue, NE). LOTTERY NOTICE – Disabled American Veterans – receive and place on file. REPORTS AND MINUTES FROM CITY BOARDS – Aberdeen Airport Board Meeting Minutes; Board of Zoning Adjustment Meeting Minutes; K.O. Lee Aberdeen Public Library 01/28/2021 Page 4 of 95  Board of Trustees Meeting Minutes; Park & Recreation Board Meeting Minutes. Upon roll call vote, all present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING ON PETITION TO REZONE PROPERTY Mayor Schaunaman opened a hearing on a petition from Clyde Eisenbeisz to rezone property described as Lot 6, Block 15, Sullivan & Easton’s Addition to Aberdeen in the SW ¼ of Section 12, T123N, R64W of the 5th P.M., Brown County, South Dakota (801 North First Street) from (C-1) Neighborhood Commercial District/(R-4) Special Density Residential District to (R-2) Medium Density Residential District/(R-4) Special Density Residential District. City Planning/Zoning Director Brett Bill explained that the reason for the rezoning request is to bring the property into a zoning district that is more consistent with its current use as a multi-family residence. No other public comments were received so Mayor Schaunaman closed the hearing. Motion by Ronayne, second by Rife to approve first reading of proposed Ordinance No. 21-01-01 to rezone the described property. Upon roll call vote, all present voting aye, motion carried. REQUEST TO PAINT MURAL ON NORTH SIDE OF BUILDING AT 506 SOUTH MAIN STREET City Planning/Zoning Director Brett Bill presented a request from Aberdeen Development Corp. and Aberdeen Area Arts Council for permission to paint a mural on the north side of the building owned by Aberdeen Development Corp. at 506 South Main Street. Motion by Johnson, second by Ronayne to allow the painting of a mural on the north side of the building at 506 South Main Street. Upon roll call vote, all present voting aye, motion carried. FAA GRANT APPLICATION FOR TAXIWAY GEOMETRY IMPROVEMENTS Transportation Director Rich Krokel requested authorization for the City Manager to sign a Federal Aviation Administration (FAA) Grant application for the Taxiway Geometry Improvements – AIP #3-46-0001-043-2021 in the amount of $5,000,000. Motion by Johnson, second by Lunzman to approve and authorize the City Manager to sign all the required documents to proceed with the grant application and execution of the grant offer from the Federal Aviation Administration and State agreement with the Department of Transportation Aeronautics for the Taxiway Geometry Improvements project. Upon roll call vote, all present voting aye, motion carried. PRESENTATION OF ACTIVITIES AND MARKETING REPORT FOR ABERDEEN AREA CHAMBER OF COMMERCE Lisa Anderson of Aberdeen Area Chamber of Commerce presented a 2020 Chamber City Marketing update. REVIEW AND APPROVAL OF CLAIMS BILLS 01/28/2021 Page 5 of 95  Motion by Johnson, second by Lunzman to approve payment of the bills listed for January 25, 2021, and any additions thereto, such bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Helms & Associates 9,876.42; Habitat for Humanity 5,000.00; The Guardian Life Ins. Co. 959.15; Verizon Wireless 33.32. Upon roll call vote, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Joe Gaa gave a review of Public Works projects scheduled for 2021. ADJOURNMENT There being no further business, motion by Ronayne, second by Johnson to adjourn the meeting. Upon roll call vote, all present voting aye, motion carried. Meeting adjourned at 6:02 p.m. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer. 01/28/2021 Page 6 of 95 01/28/2021 Page 7 of 95 01/28/2021 Page 8 of 95 01/28/2021 Page 9 of 95 01/28/2021 Page 10 of 95 01/28/2021 Page 11 of 95 01/28/2021 Page 12 of 95 01/28/2021 Page 13 of 95 01/28/2021 Page 14 of 95 01/28/2021 Page 15 of 95  XXXXXXXXXXX 6A February 01,2021 XXXXXXXXX Old Business XXXXXX 21-01-01 xxx 01/28/2021 Page 16 of 95 01/28/2021 Page 17 of 95 01/28/2021 Page 18 of 95 01/28/2021 Page 19 of 95 01/28/2021 Page 20 of 95  7A 01/28/2021 Page 21 of 95 01/28/2021 Page 22 of 95 01/28/2021 Page 23 of 95 01/28/2021 Page 24 of 95 01/28/2021 Page 25 of 95 01/28/2021 Page 26 of 95 01/28/2021 Page 27 of 95 01/28/2021 Page 28 of 95  City of Aberdeen Request for Council Action 7B Agenda Item No. Meeting February 1, 2021 Date: Agenda Section New Business Originating Mayor Schaunaman Dept: Resolution Ordinance Prepared by: Mayor Schaunaman No. of Attachments Letter of Recommendation Presented Mayor Schaunaman from Convention & Visitors by: Bureau Item: Appointment of Hope Kramer to the Business Improvement District II board. City Manager's Proposed Action: 1. Motion by ,second by to appoint Hope Kramer to the Business Improvement District II Board. Overview: Hope Kramer has been selected to serve as the alternate BID II board representative for the White House Inn. Chris Podoll is the other BID II board representative for the White House Inn. Primary/Issues/Alternatives to Consider: None Budgetary/Fiscal Issues: None Attachments: Letter of Recommendation from Convention & Visitors Bureau (00071054.DOC / 1) 01/28/2021 Page 29 of 95  [RD [ E HOTEL ALLIANCE January 25, 2021 Mayor Travis Schaunaman City of Aberdeen 123 S Lincoln St Aberdeen, SD 57401 Dear Mayor Schaunaman, Upon review of South Dakota Legislature State Law: Section 1: Board eligibility-South Dakota Codified Law (SDCL) 9-55-5 provides that the mayor shall, with the approval of the governing body, appoint a Business Improvement District Board consisting of property owners, residents, business operators or users of space within the business area to be improved. SDCL 9-55-6 provides that the Board shall consist of no less than five members to serve such terms as the governing body, by resolution, determines. In accordance with the by-laws set forth by the Aberdeen, SD BID II: Section 2: Makeup of the Board- A Board of Directors, which shall consist of 7 members representing the ownership of collecting properties with 25 or more rooms and one (1) additional Board Member representing the ownership of hotels with fewer than 25 rooms which voluntarily collect the tax, shall govern the BID II. The Board Member elected to serve representing the voluntarily collecting properties shall be decided upon by an annual vote of the collecting non- mandatory property owners. The Board of Directors must be officially appointed by the mayor. All members of the Board of Directors except ex-official members shall have voting rights as identified in Article V Section 3. Section 3: Ex-official Members-Annually, a member of the Aberdeen Area Convention and Visitors Bureau (CVB) Board shall serve as a member of the BID II Board of Directors with non-voting rights. This Ex-official member shall serve as the BID II Board of Directors liaison to the CVB Board. The Aberdeen Area Convention and Visitors Bureau requests that you appoint the following BID II Board Members: First Name Last Name Hotel Address Phone Email Hope Kramer White House 500 6th Ave SW 605-225-5000 res@aberdeenwhitehous Inn einn. corn Thank you for your time and cooperation in this matter. Any questions or concerns can be directed to the Aberdeen Area Convention and Visitors Bureau. 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