Aberdeen City Council

CITY OF ABERDEEN CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 27, 2022 AT 5:30 P.M. CITY COUNCIL CHAMBERS 123 S. LINCOLN ST., ABERDEEN, SOUTH DAKOTA 57401 1. CALL TO ORDER A. ROLL CALL B. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES, CITY COUNCIL MEETING OF DECEMBER 19, 2022 4. OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET BID DATE OF JANUARY 24, 2023 AT 2:00 P.M. – BIDS FOR PRETREATMENT BASIN IMPROVEMENTS AT THE ABERDEEN WATER TREATMENT PLANT B. 2023 RETAIL ON-SALE LIQUOR AND PACKAGE OFF-SALE LIQUOR LICENSE RENEWALS FOR ABRAHAM HERNANDEZ AND CATHERINE INFANTE DBA LOUNGE 420, 420 SOUTH MAIN STREET (RL-5411; PL-25953) AND THE 322 LLC DBA THREE 22 KITCHEN AND COCKTAILS, 322 SOUTH MAIN STREET (RL-5408; PL-4415) C. PLATS 1. CONRAADS CONSOLIDATION SUBDIVISION TO THE CITY OF ABERDEEN IN THE SE¼ OF SEC. 12, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SOUTH DAKOTA (1412 NORTH LLOYD STREET) 2. HAPI 2ND NORTH SUBDIVISION TO THE CITY OF ABERDEEN IN THE NW¼ OF SEC. 6, T123N, R63W OF THE 5TH P.M., BROWN COUNTY, SOUTH DAKOTA (3314 NORTH CONGRESS STREET) 3. TDAF FIRST ADDITION TO THE CITY OF ABERDEEN IN THE SW¼ OF SEC. 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SOUTH DAKOTA (1 NORTH MAIN STREET) D. REPORTS AND MINUTES FROM CITY BOARDS – RECEIVE AND PLACE ON FILE 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. ABERDEEN CITY PLANNING COMMISSION MEETING MINUTES 3. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 4. PARK AND RECREATION BOARD MEETING MINUTES 6. OLD BUSINESS A. POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 22-12-01 AMENDING THE CITY CODE REGARDING ISSUANCE OF BUILDING PERMITS B. POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 22-12-02 AMENDING FIRE PREVENTION AND PROTECTION REGULATIONS OF THE CITY CODE C. POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 22-12-03 SUPPLEMENTING THE 2022 BUDGET FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES, AND EXPENSES 12/27/2022 Page 1 of 89  D. POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 22-12-04 SUPPLEMENTING THE 2022 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES 7. NEW BUSINESS A. REQUEST APPROVAL OF CHANGE ORDER IN THE AMOUNT OF $21,099.38 FROM PIERCE MANUFACTURING, INC. FOR JOB #37791 – PIERCE ENFORCER RESCUE/ PUMPER FIRE APPARATUS AND AUTHORIZE THE CITY MANAGER TO SIGN THE CHANGE ORDER B. REQUEST TO DECLARE UNPAID AMBULANCE ACCOUNTS AS UNCOLLECTIBLE AND ALLOW THE FIRE/RESCUE DEPARTMENT TO WRITE-OFF THESE BALANCES IN THE TOTAL AMOUNT OF $385,515.42 C. REQUEST TO SUBMIT AN APPLICATION TO THE SD DOT FOR BRIDGE IMPROVEMENT GRANT FUNDS FOR THE 10TH AVENUE, SE BRIDGE PROJECT AND APPROVAL OF A RESOLUTION AUTHORIZING THE SUBMISSION OF THE APPLICATION 8. REVIEW AND APPROVAL OF CLAIMS A. BILLS - APPROVAL OF BILL LIST FOR DECEMBER 27, 2022 COUNCIL MEMBERS MAY ABSTAIN REGARDING AN IDENTIFIED CLAIM IN THE BILL LIST AND VOTE TO APPROVE THE REMAINDER OF THE BILLS 9. CITY MANAGER’S REPORT 10. ADJOURNMENT 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. 12/27/2022 Page 2 of 89  MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, December 19, 2022 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne by teleconference, Erin Fouberg, Charlotte Liebelt, Josh Rife by teleconference, Alan Johnson, Justin Reinbold, David Novstrup, and Mayor Travis Schaunaman. City Council Member Tiffany Langer was absent. City Staff present were Joe Gaa, Ron Wager, Robin Bobzien, Brett Bill, Jordan McQuillen, Dave McNeil, Rich Krokel, Joel Weig, and Max Stoltenburg. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Reinbold, second by Johnson to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Johnson, second by Liebelt to approve the minutes of the December 5, 2022 City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM The Aberdeen Boys & Girls Club Carolers performed Christmas songs. CONSENT CALENDAR Motion by Fouberg, second by Reinbold to approve the following items on the consent calendar: 2023 RENEWALS OF WINE AND LIQUOR LICENSES – Retail On-Off Sale Wine and Cider License for Heartland Casino, LLC dba Heartland Players Club, 1923 – 6th Avenue, SE #102 (RW-20172) and Retail On-Sale Liquor and Package Off-Sale Liquor Licenses for Jondahl Inc. dba Silver Dollar Bar, 119 South Main Street (RL-5406 and PL-4425) SET BID DATE – of January 17, 2023 at 2:00 p.m. – Invitation to Bid on Surplus Property (Structures) - Log Cabins at Wylie Park Campground and Residential Structure at 211 – 2nd Avenue, SE – Notice of Sale and Conditions Voice vote to approve, all present voting aye, motion carried. NEW BUSINESS ORDINANCE NO. 22-12-01 REGARDING ISSUANCE OF BUILDING PERMITS - FIRST READING City Attorney Ron Wager presented Ordinance No. 22-12-01 amending the City Code 12/27/2022 Page 3 of 89  regarding issuance of Building Permits for first reading. Wager explained that the ordinance amendment makes a clear reference to the requirement for a building permit to be obtained before undergoing the construction or work and recommended approval of the ordinance amendment. Motion by Johnson, second by Reinbold to approve first reading of Ordinance No. 22-12-01 as presented. Roll call vote to approve, all present voting aye, motion carried. ORDINANCE NO. 22-12-02 AMENDING FIRE PREVENTION AND PROTECTION REGULATIONS OF THE CITY CODE – FIRST READING Fire Marshal Max Stoltenburg presented Ordinance No. 22-12-02 amending fire prevention and protection regulations of the City Code for first reading. Stoltenburg explained that the ordinance amendment adopts the updated 2018 edition of the International Fire Code and fire safety article of the Administrative Rules of South Dakota. Motion by Johnson, second by Liebelt to approve first reading of Ordinance No. 22-12-02 as presented. Roll call vote to approve, all present voting aye, motion carried. ORDINANCE NO. 22-12-03 SUPPLEMENTING THE 2022 BUDGET FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES, AND EXPENSES – FIRST READING City Finance Officer Jordan McQuillen presented Ordinance No. 22-12-03 supplementing the 2022 City Budget for various unanticipated projects, activities, and expenses for first reading. McQuillen provided the Council with an amended ordinance for consideration and explained that the ordinance is necessary to supplement various departmental budgets in the 2022 Budget. Motion by Ronayne, second by Johnson to adopt Ordinance No. 22-12-03 as published. Motion by Ronayne, second by Johnson to approve the amended Ordinance No. 22-12-03 as provided. Roll call vote to approve amending the Ordinance No. 22-12-03, Ronayne, Liebelt, Rife, Johnson, Reinbold, Novstrup, and Mayor Schaunaman voting aye, Fouberg voting aye but abstaining on TIF Funds with debt serviced by Dacotah Bank, motion carried. Roll call vote to approve first reading of the Ordinance No. 22-12-03 as amended, Ronayne, Liebelt, Rife, Johnson, Reinbold, Novstrup, Mayor Schaunaman voting aye, Fouberg voting aye but abstaining on TIF Funds with debt serviced by Dacotah Bank, motion carried. ORDINANCE NO. 22-12-04 SUPPLEMENTING THE 2022 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES City Finance Officer Jordan McQuillen presented Ordinance No. 22-12-04 supplementing the 2022 City Budget for various Parks, Recreation, and Forestry Department activities for first reading. McQuillen explained that the ordinance redistributes cash held for Parks, Recreation, and Forestry (PRF) activities in the PRF Gift Fund to fund activity paid for in the PRF Fund and the PRF Enterprise Fund and supplements expenditure authority for departmental budgets and operating transfers. Motion by Reinbold, second by Liebelt to approve first reading of Ordinance No. 22-12-04 as presented. Roll call vote to approve, all present voting aye, motion carried. 12/27/2022 Page 4 of 89  PUBLIC HEARING ON PETITION TO VACATE PUBLIC RIGHT-OF-WAY AND APPROVAL OF RESOLUTION NO. 22-12-01R Mayor Schaunaman opened a hearing on a request by Jared Ladner and Randy Meister to vacate the public right-of-way described as the undeveloped 66 feet wide Second Avenue SW Public Right-Of-Way commencing 122 feet West of Fourth Street South Public Right-Of-Way and continuing 100.45 feet West to point of termination adjacent to Railroad Right-Of-Way located between Lot 3A, Mardian Sixth Subdivision to the City of Aberdeen and Lot 1, Ladner’s First Addition in the SW¼, Section 13, T123N, R64W of the 5th P.M., Brown County, South Dakota (116 South Fourth Street and 418 Third Avenue, SW). City Planning/Zoning Director Brett Bill stated that the petitioners are requesting this vacation of public right-of-way with the intention of combining the property with their adjacent properties to allow for future development. Brett Bill informed the Council that the petition to vacate public right-of-way was approved by the Aberdeen Planning Commission with stipulations that a plat be prepared to combine the vacated right-of-way with the adjacent lots and easements must be established for any existing utilities within the right-of-way. Motion by Ronayne, second by Reinbold to approve Resolution No. 22-12-01R to vacate the public right-of-way located at 116 South Fourth Street and 418 Third Avenue SW - undeveloped right-of-way north of Ladner Electric. Discussion followed. Jared Ladner of Ladner Electric was present for the discussion. Ken Buechler, resident at 202 South Fourth Street, spoke in opposition to the request to vacate the property. Mayor Schaunaman closed the hearing and called for a vote. Roll call vote to approve, all present voting aye, number of ayes 8, number of nays 0, members abstaining 0, motion carried. PROPERTY TAX AND SPECIAL ASSESSMENT ABATEMENTS FOR PROPERTIES IN THE CITY LIMITS City Finance Officer Jordan McQuillen requested approval of property tax and special assessment abatements for properties located at 414 Third Avenue, SE ($16,521.10 abatement request with City Share being $13,457.81) and 909 South Main Street ($25,298.75 abatement request with City Share being $19,708.29) to allow for tax deed sales. Motion by Johnson, second by Ronayne to approve of the property tax and special assessment abatements for the properties located at 414 Third Avenue, SE and 909 South Main Street as requested by the Brown County Auditor. Roll call vote to approve, all present voting aye, motion carried. ENGAGEMENT LETTER WITH EIDE BAILLY FOR AUDIT OF CITY FINANCIAL STATEMENTS City Finance Officer Jordan McQuillen requested approval for the City Finance Officer, City Manager, and Transportation Director to sign the engagement letter with Eide Bailly for the audit of the financial statements for the year ending December 31, 2022. Motion by Johnson, second by Fouberg to authorize the City Finance Officer, City Manager, 12/27/2022 Page 5 of 89  and Transportation Director to sign the engagement letter with Eide Bailly for the audit of the financial statements for the year ending December 31, 2022. Roll call vote to approve, all present voting aye, motion carried. COUNCIL MEMBERS DESIGNATED TO ABERDEEN DEVELOPMENT CORPORATION BOARD Mayor Schaunaman opened a discussion to consider designating Council Members to serve as the City Representatives to the Aberdeen Development Corporation (ADC) Board. Motion by Reinbold, second by Johnson to appoint Council Members Ronayne and Langer to serve as City Representatives to the ADC Board. Roll call vote to approve, all present voting aye, motion carried. DONATION OF FIVE MONITOR/DEFIBRILLATORS TO THE ABERDEEN FIRE DEPARTMENT City Finance Officer Jordan McQuillen requested approval to accept the donation of five 2022 Physio-Control Lifepak 15 Monitor/Defibrillators for use by the Aberdeen Fire Department from the SD Department of Health. Motion by Ronayne, second by Reinbold to accept the donation of five 2022 Physio-Control Lifepak 15 Monitor/Defibrillators from the SD Department of Health for the Aberdeen Fire Department. Voice vote to approve, all present voting aye, motion carried. BID FOR NEW MOTOR GRADER FOR THE PUBLIC WORKS DEPARTMENT City Engineer Robin Bobzien requested approval to accept a Sourcewell Governmental Bid for a new Caterpillar 150 Motor Grader in the amount of $369,429.00 from Butler Machinery Company for the Public Works-Snow Removal Department. Motion by Johnson, second by Rife to accept the bid and purchase of a new Caterpillar 150 Motor Grader from Butler Machinery Company in the amount of $369,429.00 through the Sourcewell bid process. Roll call vote to approve, all present voting aye, motion carried. CHANGE ORDER/PAYMENT FOR NORTH DAKOTA STREET ROADWAY IMPROVEMENTS PROJECT City Engineer Robin Bobzien requested approval of Change Order #3 in the amount of $36,800.00 and Payment #7 in the amount of $36,432.00 to Reede Construction, Inc. for additional work on the North Dakota Street Roadway Improvements Project. Motion by Johnson, second by Novstrup to approve of Change Order #3 in the amount of $36,800.00 and Payment #7 in the amount of $36,432.00 to Reede Construction, Inc. for the North Dakota Street Roadway Improvements. Roll call vote to approve, all present voting aye, motion carried. PAYMENTS FOR AIRPORT IMPROVEMENT PROJECTS Transportation Director Rich Krokel requested approval of the following payments for Airport Improvement Projects: 1) Payment #37 – AIP #3-46-0001-43-2021 Taxiway Geometry – Helms & Associates, in the amount of $274.80; 2) Payment #11 – AIP #3-46- 12/27/2022 Page 6 of 89  0001-47-2022 GA Apron Reconstruction – Helms & Associates, in the amount of $374.02; 3) Payment #3 – AIP #3-46-0001-48-2022 Runway 13/31 Rehabilitation and Lighting Project – Helms & Associates, in the amount of $14,975.88. Motion by Johnson, second by Reinbold to approve and authorize the City Manager to sign the payment requests for work on the Airport Improvement Projects. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Fouberg, second by Reinbold to approve payment of the bills listed for December 19, 2022 and payroll for the period from December 4, 2022 through December 17, 2022. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Elavon Merchant Services 250.00; SD Dept. of Revenue 10,999.50; PaymentTech, LLC 3,000.00; Wellmark Blue Cross/Blue Shield 18,863.13; Wyld Wolf Productions 20.00; Jo Ann Berbos 500.00; All American Towing 384.00; Aberdeen Chamber of Commerce 40.00; Aberdeen Development Corp. 13,833.33; Aberdeen School Dist. 18,898.78; Animal Care Clinic 174.20; Helms & Associates 19,997.73; MARCO Technologies LLC 143.15; RBL Designs 5,000.00; RDO Equipment Co. 4,968.34; Brown County Landfill 18,861.46; Brown County Treasurer 5,704.43; Linde Inc. 6,987.50; Aberdeen News 1,308.88; Dakota Doors Inc. 122.98; Northern Plains Animal Health 100.00; City Treasurer 188.47; NDSU Soil Testing Lab 58.50; Hawkins Inc. 5,971.75; Dakota Electronics 1,957.75; Master Burn 217.75; Vosika Fencing 648.95; Don’s Builders Hardware 898.00; Eddie’s Northside Sinclair 150.00; Performance Oil & Lubricant 260.48; Cole Papers Inc. 112.52; Farm Power Mfg Inc. 720.04; Range Servant America Inc. 918.95; Flexible Pipe Tool Company 316,796.00; Jensen Rock & Sand Inc. 1,498.69; Graham Tire Co. 1,361.84; Nikolas Zimney 28.00; Farm & Home Publishers Ltd. 65.00; TDS Media Direct Inc. 490.00; Direct Automation LLC 735.00; Auto Value Parts/Hedahls 2,918.56; Glenn Bitz 85.00; House of Glass Inc. 417.34; Jacobs Construction 120,086.66; Johnson Controls 945.34; Ken’s Alignment Auto Service 120.00; Kesslers Inc. 301.92; Automatic Building Controls 2,250.00; Lawson Products Inc. 560.98; Steven Lust Automotive 106.58; M-B Companies Inc. 2,246.38; MAC’s Inc. 256.43; Sewer Duck Inc. 200.00; NSU Workstudy 539.50; CenturyLink 4,513.01; Pantorium 16.00; Dakota Supply Group 3,521.60; Graymont LLC 10,034.80; Midstates Group 2,092.30; Ringgenberg Electric Inc. 13,867.23; Safety Service Inc. 155.56; Avera St. Luke’s Hospital 5,359.82; Schwan Welding & Boiler 2,976.14; SHARE Corp. 4,509.40; Fay’s Refrigeration Service 1,825.63; Sherwin-Williams Co. 48.26; Crawford Trucks & Equipment 4,401.74; Town & Country Lumber Inc. 1,543.93; Weismantel Rent All 1,050.00; Western Area Power Adm. 5,182.42; Wright & Sudlow 56,362.50; Hannah Lagerquist 49.14; Aberdeen Lawn Care 105.00; Aberdeen Area Arts 12/27/2022 Page 7 of 89  Council 8,131.39; Baker & Taylor Inc. 765.20; DEMCO Inc. 97.75; GALE/Cengage Learning 295.09; Fastenal Company 223.15; Aberdeen Awards 24.00; Banner Associates Inc. 15,894.30; Airside Solutions Inc. 1,070.52; Crystal Harper 30.50; Mattern Electric 83.67; Badger Meter Inc. 581.58; Olson’s Pest Technicians 400.00; Dakota Pump Inc. 2,405.02; MacQueen Emergency Group 1,313.73; Ladner Electric 892.86; Carpet Master 2,600.00; Daktronics Inc. 455.00; Aberdeen Exchange Club 93.00; Cassie Mraz 252.00; Dependable Sanitation 25,915.04; Sarah Suko 80.00; Center Point Large Print 215.13; Harr Motors 125.00; Western States Fire Protection 825.00; Bantz, Gosch, & Cremer LLC 43,515.16; Fordham Signs 2,924.00; WISP Services LLC 60.00; Sioux Valley Environmental 27,531.00; M & T Fire & Safety Inc. 290.00; Cartney Bearing Co. 129.19; Floor to Ceiling Store 8,211.15; Pauer Sound & Music Inc. 5,171.00; Dawn M. Menning 730.50; Hub City Radio 5,106.33; Ann Scott 156.00; Executive Management 368.84; Jerry T. Taylor 33.00; EBSCO Information Services 1,432.97; Service Signs Inc. 560.00; Pierson Ford-Lincoln-Mercury 194.99; Barton Heating & A/C Inc 102.04; Dakota Broadcasting LLC 400.00; Jarman’s Water Systems 421.35; Dakotaland Autoglass Inc. 228.90; Livestock Specialist Inc. 608.00; NVC 1,269.66; MTI Distributing 1,338.40; Kirk’s Auto 5,543.50; US Bank Corp.Trust 600.00; William Cantalope 185.00; Hardins Photography 140.00; Reede Construction Inc. 36,432.00; Otis Elevator Company 125.00; James River Water 98.76; Fire Safety First 212.77; Joye Ward 80.00; Quill Corp. 26.99; Ken’s Superfair Foods 1,566.79; O’Reilly Auto Parts 83.02; Galeton Gloves 651.02; Sertoma Club 76.25; Century Business Products 761.82; Menards Inc. 4,782.39; Taste Of Home Books 35.98; Shannon Broderson 152.00; Julie Borr 80.00; Bound Tree Medical LLC 3,482.24; Matthew Bender & Co., Inc. 152.43; Overdrive Inc. 1,622.53; Aberdeen Hockey Assn. 10,625.00; Neil & Joan Bellikka 51,237.15; Aqua Pure Inc. 325.00; Convention Visitors Bureau 25,663.24; Dakota Fluid Power Inc. 187.48; EZ-Liner 2,686.00; Blick Art Materials 280.32; Borns Group 6,685.13; FP Mailing Solutions 135.00; Killoran Trucking & Brokerage 16,596.43; Sara Weischedel 80.00; OCLC Inc. 1,018.79; IMPACT Janitorial 2,891.33; AT & T Cell 2,595.93; John Patzlaff 80.00; Double D Body Shop 460.00; Stryker Flex Financial 119,883.35; Tyler Technologies 3,422.42; Ferguson Waterworks 758.21; Recreation Supply Co. 834.40; FBI-Leeda 50.00; Matheson Tri-Gas Inc. 497.99; POMP’s Tire Service 6,389.79; Rich Krokel 74.00; Marilyn Kohles 47.88; Spotslam 5,000.00; Dakota Oil 607.60; School of EMS 15,225.00; Bill Feiock 28.00; Advance Auto Parts 16.53; Dave Schumaker 13,559.86; Karli Stubbe 34.00; Jordan C. Menken 153.00; MVTL Laboratories Inc. 774.31; Ashley Furniture Outlet 6,784.79; Ingram Library Services 1,402.72; Vollan Oil Co. 10,552.45; Rivards Turf & Forage 749.21; Steve Marley 312.00; Plunkett’s Pest Control 248.15; Patricia Brosz 1,312.50; John Kersten 731.25; Randy Murphy 152.00; Tom Suedmeier 380.00; Midwest Tape 110.94; Rhea Ketterling 74.00; Aramark Uniform Service 2,381.98; Area IV Senior Nutrition 7,000.00; Curt Fredrickson 504.00; New Deal Deicing 22,669.98; Butler Machinery Co. 333,646.00; 12/27/2022 Page 8 of 89  GRAINGER 2,054.60; Geffdog Designs 4,580.37; Jefferson Partners LP 93.52; Bowers Tree Service 4,425.00; Klas Group 39,583.82; Crescent Electric Supply 963.14; Midwest Pump & Tank 619.39; Coast to Coast Solutions 909.08; Innovative Interfaces Inc. 26,740.35; J Gross Equipment 2,721.15; Makynna Snow 112.00; Diamond Dry Cleaning 97.55; Christine Stoltenberg 70.00; Collin Klebsch 3,034.50; A-1 Sanitation 7,002.58; Stryker Sales Corp. 690.20; Linde Gas & Equipment Inc. 478.55; G & R Controls Inc. 14,661.00; Muth Electric 79,000.00; Legacy Design Group LLC 131.25; Techniques 491.96; Tri-State Water Inc. 84.75; Swanson Electric 1,583.67; Knute Reierson 140.00; Wylie Meadows LLC 2,420.44; Kanopy, Inc. 106.00; NAPA Central 628.09; Alex Schoop 216.00; Robyn Ewalt 126.00; Efrainson Electric Inc. 24,659.60; BMI Supply 163.95; Allied Climate Professional 2,459.19; Aberdak Club 420.00; Frost Development Inc. 63,758.04; CWF Masonry & Construction 7,560.47; DEPOT Revival LLC 30,729.15; Lyla Agius Designs 1,659.80; Insurance Plus 1,719.00; Carla Jo Krege 114.00; Street Smart Rental 19,423.00; Daniel Orr 360.00; Hillyard Sioux Falls 110.97; Jackie Witlock 179.25; NAS Industrial 29,821.68; Catherine Diede 100.00; Megan Kusler 779.00; Haar Plumbing & Heating Inc. 4,699.85; Atlas Carbon LLC 32,883.60; Core & Main LP 1,592.79; Transource Truck & Equipment 180.28; Blackstrap Inc. 9,649.22; Autozone 451.27; Jonathon Murdy 2,500.00; AGTEGRA Cooperative 7.20; Anna Jahraus 156.00; Runnings Supply Inc. 2,813,90; Interstate Battery 536.80; Jon Murdy- Reinbursement Expense 12,027.60; Custom Installation Solutions 3,730.00; Cardconnect 325.00; HR Green Inc. 3,154.33; Verizon Wireless 64.80; ODP Business Solutions LLC 164.88; Engineering Perf Solutions 2,250.00; Language Line Services 321.13; Dacotah Bank 39,996.46; IMEG 5,750.00; Jakob Walden 75.00; Hope Stappler 156.00; Brown’s Flooring LLC 13,002.00; Bytespeed LLC 9,055.00; American Playground Co. 2,462.00; Dylan Blair 75.00; Mary Carpenter 150.00; Dylan Eckart 75.00; Eickhof Columbaria Inc. 909.77; Maggie McDermott 75.00; Cameron Jarvis 28.00; Sooper Stop 600.00. Payroll for the period from December 4, 2022 through December 17, 2022 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 142,447.78; SD Retirement 86,853.35; Governing Body 3,351.93; City Manager 8,333.35; City Attorney 7,633.19; Finance 15,244.32; HR 8,017.89, Building 1,887.37; Computer 5,523.51; Planning/Zoning 14,638.17; Engineering 14,526.20; Police 138,753.43, Krier, Samuel 26.19 hr, Fire 124,444.15, Hepola, Jonathon 17.28 hr, Brown, Tyler 17.28 hr, Ponath, Christian 17.28 hr, Huff, Hailey 17.28 hr, Housing/Building 15,359.22; Street 46,823.45, Traffic 9,258.32; Solid Waste 25,439.27; Transportation/Ride Line 18,374.04; Library 26,697.74; Parks, Rec & Forestry 94,241.11, Friedrichson, Meredith 13.25 hr, Holzkamm, Katrina 13.00 hr, Holzkamm, Lynn 14.25 hr, Loecker, Jared 13.25 hr, Sichmeller, Austin 13.00 hr, Gilbertson, Scott 13.00 hr, Hogg, Carter 13.25 hr, Ladner, Jaxon 13.00 hr; Airport 23,612.21; Pipe 31,177.71; Water Treatment 18,516.93; Meter 1,825.32; Water Reclamation 23,817.93; Pump 7,849.76. 12/27/2022 Page 9 of 89  Roll call vote to approve, Ronayne abstaining, Fouberg, Liebelt, Rife, Johnson, Rienbold, Novstrup voting aye, Mayor Schaunaman abstaining on payments to Helms & Associates and House of Glass and voting aye on remainder of payments, motion carried. CITY MANAGER’S REPORT City Manager Joe Gaa gave a recap on the snow removal process. Gaa explained that typically snow removal is within 24 hours but the recent snow event was a longer duration and removal began on Thursday night. Council Member Rife left the meeting at 6:27 p.m. ADJOURNMENT There being no further business, motion by Johnson, second by Liebelt to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:36 p.m. Prepared by Mary Campton for the Finance Office. /s/ Jordan McQuillen, Finance Officer. 12/27/2022 Page 10 of 89  5 12/27/2022 Page 11 of 89 12/27/2022 Page 12 of 89  /s/ Jordan McQuillen 12/27/2022 Page 13 of 89 12/27/2022 Page 14 of 89 12/27/2022 Page 15 of 89 12/27/2022 Page 16 of 89 12/27/2022 Page 17 of 89 12/27/2022 Page 18 of 89 12/27/2022 Page 19 of 89 12/27/2022 Page 20 of 89 12/27/2022 Page 21 of 89 12/27/2022 Page 22 of 89 12/27/2022 Page 23 of 89 12/27/2022 Page 24 of 89 12/27/2022 Page 25 of 89 12/27/2022 Page 26 of 89 12/27/2022 Page 27 of 89 12/27/2022 Page 28 of 89 12/27/2022 Page 29 of 89 12/27/2022 Page 30 of 89 12/27/2022 Page 31 of 89 12/27/2022 Page 32 of 89  City of Aberdeen Request for Council Action Agenda Item No. 6A Meeting Date: December 27, 2022 (Second reading) Agenda Section ----- Business New Originating City Attorney Old Dept.: Ord. / Res. Ordinance No. 22-12-01 Prepared by: City Attorney No. of 1 Presented by: City Attorney/ Attachments P&Z Director Item: Possible final adoption of ordinance amending the City Code regarding issuance of building permits. City Manager’s Proposed Action: Motion by ___________ second by _________ to approve second reading and final adoption of Ordinance No. 22-12-01. Overview: Building permits must be issued by the Planning & Zoning Dept. before the property owner commences certain construction and repair projects within the city limits. The Aberdeen City Code does not state the building permit requirement in a single section but generally refers to the regulatory requirements of the various adopted technical codes. This can be confusing to the public because the building permit requirement may be found in various places within the adopted state plumbing code, residential code, building code, existing building code, fire code, and property maintenance code. To avoid this confusion, the building permit requirement should be clearly stated in the Aberdeen City Code. The proposed addition to Sec. 12-112 sets forth the requirement to obtain a building permit before work commences and the time in which to complete the work. Staff recommends approval of the ordinance. Primary Issues/Alternatives to Consider: None Budgetary/Fiscal Issues: None Attachments: 1. Ordinance No. 22-12-01 12/27/2022 Page 33 of 89 First Reading: December 19, 2022 Second Reading: Final Adoption: Published: Effective Date: ORDINANCE NO. 22-12-01 AN ORDINANCE AMENDING CHAPTER 12 – BUILDING AND BUILDING REGULATIONS OF THE ABERDEEN CITY CODE REGARDING ISSUANCE OF BUILDING PERMITS WHEREAS, the City Council of the City of Aberdeen is charged with protecting the health, safety, and property of its citizens; and WHEREAS, the City Council has determined that the following ordinance will protect the health, safety, and property of its citizens. BE IT ORDAINED BY THE CITY OF ABERDEEN THAT THE FOLLOWING CHANGES AND ADDITIONS SHALL BE MADE TO THE ABERDEEN CITY CODE: 1. Sec. 12-112 of Chapter 12 – BUILDINGS AND BUILDING REGULATION is hereby amended with strikethrough indicating text to be deleted, underline indicating text to be added, and the remainder of the Chapter to be left unaffected: Sec. 12-112. Issuance of bBuilding permits required; work completion time. (a) No person may erect, construct, reconstruct, alter, convert, or repair buildings, structures, or lands without first obtaining any building or zoning permit required under this Code or adopted technical code.1 (b) Every permit issued by the building official under the provisions of any adopted code shall become null and void if the building construction or work is not completed within: (1) Two years from the date of issuance for single-family dwellings and/or garages or any construction on a lot designed for single-family dwellings; 1 Sec. 60-218(a) states: “A zoning permit shall be required for any proposed erection, construction, reconstruction, alterations, conversion, major repair, or use or change of use of buildings, structures, or lands as set forth in this chapter.” 12/27/2022 Page 34 of 89  (2) Three years from the date of issuance for all other construction or other occupancies; or (3) The date of completion specified by the building official for purposes of nuisance abatement, enforcement of this Code, or an authorized extension, stipulation, or condition. 2. Severability. The provisions of this ordinance are severable. If any provision of this ordinance or the application thereof to any person or circumstance is held to be invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application. 3. Effective Date. The City Finance Officer shall cause this ordinance to be published in the official newspaper in clean text with all deletions and additions incorporated therein and footnotes omitted. This ordinance shall become effective twenty (20) days after the completed publication, unless the referendum is invoked. Travis Schaunaman, Mayor ATTEST: Jordan McQuillen, Finance Officer First Reading: December 19, 2022 Second Reading: Final Adoption: Published: Effective Date: 12/27/2022 Page 35 of 89  City of Aberdeen Request for Council Action 6B Agenda Item Meeting Date: December 27, 2022 No. (Second reading) ------ Business Agenda Section New Originating Fire Marshal Old Dept: Ord. / Res. Ordinance No. 22-12-02 Prepared by: City Attorney No. of 3 Presented by: Fire Marshal/ Attachments Building Inspection Item: Possible final adoption of ordinance amending fire prevention and protection regulations. City Manager’s Proposed Action: Motion by _________ second by _________ to approve second reading and final adoption of Ordinance No. 22-12-02 amending Chapter 24 – FIRE PREVENTION AND PROTECTION of the Aberdeen City Code. Overview: Fire Marshal Max Stoltenburg requests the Council approve an ordinance amending the fire prevention and protection regulations of the City Code. The amendment accomplishes the following:  Adopts the 2018 edition of the International Fire Code.  Adopts the fire safety article of the Administrative Rules of South Dakota.  Repeals outdated regulations regarding fire sprinkler and fire alarm systems.  Permits a designee of the Fire Chief to seize unlawful fireworks. Primary Issues/Alternatives to Consider: Budgetary/Fiscal Issues: Attachments: 1. Ordinance No. 22-12-02 2. Explanation of changes 3. Title page for ARSD 61:15 12/27/2022 Page 36 of 89 First Reading: December 19, 2022 Second Reading: Adopted: Published: Effective Date: ORDINANCE NO. 22-12-02 AN ORDINANCE AMENDING CHAPTER 24 – FIRE PREVENTION AND PROTECTION WHEREAS, the City Council of the City of Aberdeen is charged with providing for the health, safety, and property of its citizens through fire prevention and protection within the jurisdictional limits of the city; and WHEREAS, it is necessary to periodically update and amend the regulations for fire prevention and protection; and WHEREAS, the City Council has determined that the following amendments to Chapter 24 – FIRE PREVENTION AND PROTECTION will benefit the health, safety, and property of the residents of Aberdeen. BE IT ORDAINED BY THE CITY OF ABERDEEN THAT THE FOLLOWING CHANGES AND ADDITIONS SHALL BE MADE TO THE ABERDEEN CITY CODE: 1. The following sections of Chapter 24 – FIRE PREVENTION AND PROTECTION are hereby amended as follows: Sec. 24-47. - Adopted by reference; appeals. (a) There is hereby adopted by the city for the purpose of prescribing regulations governing conditions hazardous to life and property from fire and explosion, that certain code known as the International Fire Code, 20182015 edition, with appendixes A through NM, and the Administrative Rules of South Dakota, article 61:15, save and except such portions which are deleted, modified, or amended by this article. (b) Three copies of the fire prevention code have been and are now filed in the office of the city finance officer and the same are hereby adopted and incorporated as fully as if set out at length in this section, and from the date on which this section shall take effect, the provisions thereof shall control within the limits of the city. (c) Notwithstanding any provisions in the International Fire Code to the contrary, the members of the board of zoning adjustment shall serve as the fire code board of appeals. 12/27/2022 Page 37 of 89 Sec. 24-146. Seizure of fireworks. The fire chief, or designee, shall seize, take, remove or cause to be removed at the expense of the owner all stocks of fireworks offered or exposed for sale or held in violation of this article. 2. Section 24-53 regarding fire sprinkler and fire alarm systems is hereby repealed and reserved for future use. Sec. 24-53. - Reserved.Fire sprinkler and fire alarm systems. (a) All buildings in groups A, B, E, F, H, I, M, R, S or U, construction types I, II, III, IV and V more than 45 feet in height or more than 12,000 square feet or more gross floor area erected from and after July 17, 1975, or altered from and after April 1, 2002, which causes the structure to exceed the aforementioned gross floor area, shall have an automatic fire sprinkler system installed in accordance with standards of the National Fire Protection Association. Apartment buildings shall comply with the provisions of sections 903.2 and 903.6 of the International Fire Code and the companion sections of the International Building Code. Open parking garages as defined by the International Building Code shall be exempt from this requirement so long as no other provision of the International Building Code or International Fire Code requires installation of an automatic fire sprinkler system. (b) All buildings in groups A, B, E, F, H, I, M, R, S or U, construction types I, II, III, IV and V, with less than 12,000 square feet but 6,000 or more square feet gross floor area, erected after July 17, 1975, shall be equipped with an approved fire alarm system installed in accordance with section 907 of the International Fire Code. 3. Severability. The provisions of this ordinance are severable. If any provision of this ordinance or the application thereof to any person or circumstance is held to be invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application. 4. Effective Date. The City Finance Officer shall cause this ordinance to be published in the official newspaper in clean text with all deletions and additions incorporated therein. This ordinance shall become effective twenty (20) days after the completed publication, unless the referendum is invoked. ATTEST: Travis Schaunaman, Mayor Jordan McQuillen, Finance Officer First Reading: December 19, 2022 Second Reading: Adopted: Published: Effective Date: 12/27/2022 Page 38 of 89  Explanation of Changes to Chapter 24 of City Ordinance Changes Sec. 24-47. Adopted by reference. The 2018 version of the International Fire Code will be adopted as a replacement for 2015 version that is currently adopted. The International Fire Code undergoes an amendment process of their own every three years and it is our duty to stay current with the changes that have been adopted by the International Fire Code. The adoption of Article 61:15 of the South Dakota Administrative Rules is for the purpose of compliance with State amendments to the International Fire Code and is more of a formality with the intent of being consistent with the State and other Jurisdictions. Sec. 24-53. Fire sprinkler and fire alarm systems. This section of City Ordinance was implemented before the International Fire Code was created. While this section has good intent, it is a blanket type code that does not discriminate between occupancy classifications of buildings and can be entirely too restrictive and costly by today's standards. As an example: Sec. 24-53 (b) of City Ordinance states that a Storage Occupancy (mini storage for example), regardless of type of construction, that is between 6,000-11,999 square feet in area will require a fire alarm system. The same mini storage building governed by the International Fire Code does not require a fire alatilis system regardless of the size of the building. Every building project is different. With this section repealed we will be able to enforce the minimum requirements of the International Fire Code that are specific to the individual building project. Sec. 24-146. Seizure of fireworks. The addition of "or his or her designee" is a formality that would give authority to select personnel to enforce this specific ordinance. 12/27/2022 Page 39 of 89 12/27/2022 Page 40 of 89  City of Aberdeen Request for Council Action 6C Agenda Item No. Meeting Date: December 27, 2022 Agenda Section Originating Dept: Old Business Finance Office Resolution N/A Ordinance Prepared by: City Finance Officer, 22-12-03 Jordan McQuillen No. of Attachments Presented by: City Finance Officer, 2, 5 pages Jordan McQuillen Item: Second Reading and final adoption of Ordinance 22-12-03 supplementing the 2022 budget for various unanticipated projects, activities, and expenses. City Manager’s Proposed Action: Motion and second to approve second reading and final adoption of Ordinance 22-12-03 supplementing the 2022 budget for various unanticipated projects, activities, and expenses. Overview: This ordinance is necessary to supplement various departmental budgets in the 2022 budget. The reasons for the supplements are noted on the attached explanation sheets, which include the amount of the supplement, the source of the supplement, the expected amount needed, and the effect of the fund balance. There are no changes since first reading. Primary/Issues/Alternatives to Consider: Failure to pass recommended increases will result in audit comments regarding non-compliance with state statutes concerning overspending budgets. Budgetary/Fiscal Issues: As noted on ordinance and explanation of ordinance. Attachments: Ordinance 22-12-03 Explanation of Ordinance 22-12-03 12/27/2022 Page 41 of 89 First Reading: December 19, 2022 Second Reading: Adopted: Published: Effective Date: ORDINANCE NO. 22-12-03 AN ORDINANCE SUPPLEMENTING THE ANNUAL APPROPRIATION AS MADE FOR THE YEAR 2022 TO APPROPRIATE FUNDS FOR VARIOUS UNANTICIPATED PROJECTS AND ACTIVITIES WHEREAS, there are insufficient appropriated funds in the General Fund; for City Manager Personnel Services amounting to $7,700; City Manager for professional services amounting to $12,500; City Hall for maintenance and utility expense amounting to $18,000; Police for overtime wages, equipment, building repairs, and utility expense amounting to $182,000; Fire for overtime wages, equipment, and utility expense amounting to $185,000; Street for materials, supplies, motor fuel, and utility expense amounting to $108,000; Snow Removal for overtime wages and equipment expense amounting to $300,000; Traffic Control for regular salaries, repair expense, motor fuel, and utility expense amounting to $80,000; Transit for motor fuel and utility expense amounting to $12,000; and Library utility expense amounting to $3,000, to be made from said funds; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund for Transfer out amounting to $600,000; Recreation temporary wages and Ice Time Rental expense amounting to $29,800; ARCC building repairs expense amounting to $34,000; Aquatic Center facility repairs expense amounting to $13,500; Parks equipment repair, motor fuel, utility, and professional service expense amounting to $190,800; to be made from said fund; Wylie Park utility expense amounting to $155,000, to be made from said funds; and WHEREAS, there are insufficient appropriated funds in the Airport Fund; for supplies and utility expense amounting to $86,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Special Sales Tax Fund; for Transfer out amounting to $350,000; for Street Projects expense amounting to $250,000; Utility Sewer Sanitary Sewer repair expense amounting to $475,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Storm Water Maintenance Fund; for levee repair, pump station maintenance, motor fuel and utility expense amounting to $87,000 to be made from said fund; and 12/27/2022 Page 42 of 89  WHEREAS, there are insufficient appropriated funds in the Library Fines Fund; for library supplies expense amounting to $50,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the ARCC Bond Fund; for Transfer out amounting to $500, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF 17 Debt Service Fund; for debt service expense amounting to $1,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF 21 Debt Service Fund; for debt service expense amounting to $1,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF 32 Debt Service Fund; for debt service expense amounting to $20,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation and Forestry Capital Project Fund; for Wylie Park project expense amounting to $400,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF 32 Capital Project Fund; for project expenses amounting to $65,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Water Fund; for Transfer out amounting to $450,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Enterprise Fund; for Concessions temporary salaries, repairs, and materials expense amounting to $92,000; Campground for repair, materials, and utility expense amounting to $125,000, to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Golf Fund; for Professional Service expense amounting to $200,000, to be made from said fund and; WHEREAS, there are in the following funds monies that are unappropriated and unexpended: $ 908,200 in the General Fund; $1,023,100 in the Parks, Recreation, & Forestry Fund; $86,000 in the Airport Fund, $1,075,000 in the Special Sales Tax Fund, $87,000 in the Storm Water Utility Fund, $50,000 in the Library Fines Fund, $500 in the ARCC Bonds Fund, $1,000 in the TIF 17 Debt Service Fund, $1,000 in the TIF 21 Debt Service Fund, $20,000 in the TIF 32 Debt Service Fund, $400,000 in the Parks, Recreation, and Forestry Capital Project Fund, $65,000 in the TIF 32 Capital Project Fund, $450,000 in the Water Fund, $217,000 in the Parks, Recreation and Forestry Enterprise Fund, $200,000 in the Golf Fund, and that such monies can be used for said purposes. 12/27/2022 Page 43 of 89  NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ABERDEEN AS FOLLOWS: Section 1. Appropriation. There is hereby appropriated from the unappropriated and unexpended balance in the following funds: $908,200 in the General Fund; $1,023,100 in the Parks, Recreation, & Forestry Fund; $86,000 in the Airport Fund, $1,075,000 in the Special Sales Tax Fund, $87,000 in the Storm Water Utility Fund, $50,000 in the Library Fines Fund, $500 in the ARCC Bonds Fund, $1,000 in the TIF 17 Debt Service Fund, $1,000 in the TIF 21 Debt Service Fund, $20,000 in the TIF 32 Debt Service Fund, $400,000 in the Parks, Recreation, and Forestry Capital Project Fund, $65,000 in the TIF 32 Capital Project Fund, $450,000 in the Water Fund, $217,000 in the Parks, Recreation and Forestry Enterprise Fund, and $200,000 in the Golf Fund; for the aforesaid purposes. Section 2. Interfund Transfers. The Finance Officer is hereby authorized to make such amounts available for the purposes above and to carry out the interfund transfers set forth in Section 1. Section 3. Ordinance Effective Date. This ordinance is necessary for the support of the municipal government and its existing institutions and shall take effect upon the passage and publication thereof, and is not subject to the referendum process. Travis Schaunaman, Mayor ATTEST: Jordan McQuillen, Finance Officer First Reading: December 19, 2022 Second Reading: Adopted: Published: Effective Date: 12/27/2022 Page 44 of 89  EXPLANATION OF ORDINANCE 22-12-03 Budget Cash Trfr Fund/Dept Line Item Description Adjustment Amt From To Source: 101 - General Fund City Manager 101-41220-41301 Supplemental Retirement Contribution 4,700 NA NA NA Unexpended Fund Balance City Manager 101-41220-41500 Group Insurance 3,000 NA NA NA Unexpended Fund Balance Professional Services - Brownfield Grant City Manager 101-41220-42200 Admin. 12,500 NA NA NA Federal Grant, #66.818 City Hall 101-41920-42600 Chiller Maintenance 5,000 NA NA NA Unexpended Fund Balance City Hall 101-41920-42820 Electricity and Heating Fuel 12,000 NA NA NA Unexpended Fund Balance City Hall* 101-41920-42860 Water Consumption 1,000 1,000 602 101 Transfer Out & In Police 101-42110-41110 Overtime Salaries 75,000 NA NA NA Unexpended Fund Balance Police 101-42110-42530 Building Repair and Maintenance 65,000 NA NA NA Unexpended Fund Balance Grant Funded SRT Headsets, Ballistic Police 101-42110-42617 Helmets 40,000 NA NA NA Unexpended Fund Balance Police* 101-42110-42860 Water Consumption 2,000 2,000 602 101 Transfer Out & In Fire 101-42220-41110 Overtime Salaries 115,000 NA NA NA Unexpended Fund Balance Fire 101-42220-42610 Macqueen Extraction Tools (2023 Budget) 45,000 NA NA NA Unexpended Fund Balance Fire* 101-42220-42860 Water Consumption 25,000 25,000 602 101 Transfer Out & In Street 101-43110-42688 Rolling Stock Material Costs 50,000 NA NA NA Unexpended Fund Balance Street 101-43110-42690 Motor Supplies and Fuel Costs 50,000 NA NA NA Unexpended Fund Balance Street* 101-43110-42860 Water Consumption 8,000 8,000 602 101 Transfer Out & In Snow 101-43125-41110 Overtime Salaries 20,000 NA NA NA Unexpended Fund Balance Snow 101-43125-41110 Overtime Salaries 50,000 NA NA NA Unexpended Fund Balance Snow 101-43125-43440 Snow Removal Equipment 80,000 NA NA NA Unexpended Fund Balance Snow 101-43125-43440 Snow Removal Equipment 150,000 NA NA NA Unexpended Fund Balance Traffic 101-43130-42521 Traffic Light Repair and Maintenance 10,000 NA NA NA Unexpended Fund Balance Traffic 101-43130-41100 Regular Salaries, CDL Trainer 40,000 NA NA NA Unexpended Fund Balance Traffic 101-43130-42690 Motor Supplies and Fuel Costs 15,000 NA NA NA Unexpended Fund Balance Traffic 101-43130-42821 Electricity 15,000 NA NA NA Unexpended Fund Balance Transit 101-43900-42690 Motor Supplies and Fuel Costs 10,000 NA NA NA Unexpended Fund Balance Transit* 101-43900-42860 Water Consumption 2,000 2,000 602 101 Transfer Out & In Library* 101-45500-42860 Water Consumption 3,000 3,000 602 101 Transfer Out & In General Fund total: 908,200 208 - Parks, Recreation & Forestry Transfer to 508 Parks, Rec & Forestry Transfer Out* 208-45110-45950 Proj. Fund 400,000 400,000 208 508 Unexpended Fund Balance Transfer Out* 208-45110-45950 Transfer to Golf Fund 200,000 200,000 208 615 Unexpended Fund Balance Recreation 208-45120-42400 Skate Shop Rental & Ice Time Rental 17,800 NA NA NA Unexpended Fund Balance Recreation 208-45120-41120 Temporary Salaries 12,000 NA NA NA Unexpended Fund Balance ARCC 208-45122-42530 New hot water for WSG 8,600 NA NA NA Unexpended Fund Balance Heating Valve Replacement in the ARCC ARCC 208-45122-42530 Building 4,500 NA NA NA Unexpended Fund Balance ARCC 208-45122-42530 Repairs to six heating pump seals 6,500 NA NA NA Unexpended Fund Balance ARCC 208-45122-42530 Reseal three ARCC Boiler Jackets 8,200 NA NA NA Unexpended Fund Balance Sr Center 208-45140-42520 Replace Air Conditining Unit in Dining Hall 6,200 NA NA NA Unexpended Fund Balance Aquatic Center 208-45123-42530 Work done on lazy river 13,500 NA NA NA Unexpended Fund Balance Parks 208-45200-42520 Replace Damaged Slide for Garfield Park 13,300 NA NA NA Insurance Proceeds, Fund Balance Parks 208-45200-42690 Motor Supplies and Fuel Costs 13,000 NA NA NA Unexpended Fund Balance Engineering Services for Baird Park & Parks 208-45200-42200 SBL 5,400 NA NA NA Unexpended Fund Balance Parks 208-45200-42200 Archeological Survey Nature Area 4,100 NA NA NA Unexpended Fund Balance Parks* 208-45200-42860 Water Consumption 155,000 155,000 602 208 Transfer Out & In Wylie Park* 208-45221-42860 Water Consumption 155,000 155,000 602 208 Transfer Out & In P,R & F Fund Total: 1,023,100 215 - Airport Airport 215-43500-42590 Runway Deicing Chemicals 80,000 NA NA NA Unexpended Fund Balance Airport* 215-43500-42860 Water consumption 6,000 6,000 602 215 Transfer Out & In Airport Fund Total: 86,000 PAGE 1 OF 2 12/27/2022 Page 45 of 89  EXPLANATION OF ORDINANCE 22-12-03 (CONTINUED) Budget Cash Trfr Fund/Dept Line Item Description Adjustment Amt From To Source: 219 - Special Sales Tax Trfr to TIF 29 Debt Service for negative Transfer Out* 219-51110-45950 cash balance 150,000 150,000 219 329 Unexpended Fund Balance Trfr to Parks, Rec & Forestry for possible Transfer Out** 219-51110-45950 negative cash balance 200,000 150 219 208 Unexpended Fund Balance Streets 219-43110-43300 Various Street Projects 250,000 NA NA NA Unexpended Fund Balance Utility Sewer 219-43290-43363 Sanitary Sewer Collapse 475,000 NA NA NA Unexpended Fund Balance Special Sales Tax Fund Total: 1,075,000 224 - Storm Water Utility Utility Storm 224-43190-42541 Levee Maintenance & Repair 24,000 NA NA NA Unexpended Fund Balance Utility Storm 224-43190-42684 Materials and Pump Station Repairs 40,000 NA NA NA Unexpended Fund Balance Utility Storm 224-43190-42690 Motor Supplies and Fuel Costs 15,000 NA NA NA Unexpended Fund Balance Utility Storm 224-43190-42820 Lift Station Electricity 5,000 NA NA NA Unexpended Fund Balance Utility Storm* 224-43190-42860 Water Consumption 3,000 3,000 602 224 Transfer Out & In Storm Water Utility Fund Total: 87,000 226 - Library Fines Change in acct. method to record dept. Library Fines 226-45510-42900 activity 50,000 NA NA NA Unexpended Fund Balance 303 - ARCC Bonds Transfer Remaining Cash to Spec. Sales ARCC Bonds 303-51100-45950 Tax 500 500 303 219 Unexpended Fund Balance 313 - TIF 17 Debt Service, Roosevelt Apartments Debt Service 313-47000-44100 Add'l Debt Service Payment 1,000 NA NA NA Unexpended Fund Balance 321 - TIF 21 Debt Service, Frost Development Debt Service 321-47000-44100 Add'l Debt Service Payment 1,000 NA NA NA Unexpended Fund Balance 332 - TIF 32 Debt Service, Refuge Retreats Debt Service 332-47000-44100 Add'l Debt Service Payment 20,000 NA NA NA Unexpended Fund Balance 508 - Parks, Rec, & Forestry Capital Projects Parks 508-45221-43200 Wylie Parks Projects 400,000 NA NA NA Transfer In from PR&F Fund 208 532 - TIF 32 Capital Project Fund Capital Outlay 532-43000-43932 Addititional Project Expenses 65,000 NA NA NA Unexpended Fund Balance 602 - Water Fund Transfer Out* 602-51100-45950 Transfer cash back to depts for water use 450,000 450,000 602 Various Transfer In & Out 614 - PRF Enterprise Fund Concessions 614-45020-41120 Temporary Salaries 24,000 NA NA NA Unexpended Fund Balance Concessions 614-45020-42200 Repair and Maintenance 3,000 NA NA NA Unexpended Fund Balance Concessions 614-45020-42629 Materials for resale 65,000 NA NA NA Unexpended Fund Balance Campground 614-45150-42500 Repair and Maintenance 80,000 NA NA NA Unexpended Fund Balance Campground 614-45150-42629 Materials for resale 36,000 NA NA NA Unexpended Fund Balance Campground 614-45150-42820 Electricity and Heating Fuel 9,000 NA NA NA Unexpended Fund Balance PRF Enterprise Fund Total: 217,000 615 - Golf Enterprise Fund Golf* 615-45125-42200 Professional Services 200,000 200,000 208 615 Unexpended Fund Balance PAGE 2 OF 2 12/27/2022 Page 46 of 89  City of Aberdeen Request for Council Action 6D Agenda Item No. Meeting Date: December 27, 2022 Agenda Section Originating Old Business Dept: Finance Office Resolution N/A Ordinance Prepared by: Cathy McNickle, Deputy 22-12-04 Finance Officer No. of Attachments Presented by: Jordan McQuillen, 3 pages Finance Officer Item: Second Reading of Ordinance 22-12-04 supplementing the 2022 budget for various Parks, Recreation, and Forestry Department activities. City Manager’s Proposed Action: Motion to approve second reading of Ordinance 22-12-04 supplementing the 2022 budget for various Parks, Recreation, and Forestry Department activities. Overview: This ordinance redistributes cash held for Parks, Recreation, and Forestry (PRF) activities in the PRF Gift Fund to fund activity paid for in the PRF Fund and the PRF Enterprise Fund for the fourth quarter of 2022. The ordinance also supplements expenditure authority for departmental budgets and operating transfers. The attached explanation sheet includes the amount of the supplement, the source of the supplement, the expected amount needed, and the effect on the fund balance. Primary/Issues/Alternatives to Consider: Failure to pass recommended increases will result in audit comments regarding non-compliance with state statutes concerning overspending budgets. Budgetary/Fiscal Issues: As noted on ordinance and explanation of ordinance. Attachments: Ordinance 22-12-04 with explanation. 12/27/2022 Page 47 of 89 First Reading: Second Reading: Adopted: Published: Effective Date: ORDINANCE NO. 22-12-04 AN ORDINANCE SUPPLEMENTING THE ANNUAL APPROPRIATION AS MADE FOR THE YEAR 2022 TO APPROPRIATE FUNDS FOR VARIOUS UNANTICIPATED PROJECTS AND ACTIVITIES WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund; for Parks donation expenses amounting to $66,000; for Recreation donation expenses amounting to $10,000; and for Mosquito Control donation expenses amounting to $500; to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Park and Recreation Enterprise Fund; for Recreation donation expenses amounting to $450; to be made from said fund; and WHEREAS, it would appear that there are fund monies that are unappropriated and unexpended: $76,950 in the Parks, Recreation and Forestry Gift Fund, and that such monies can be used for said purposes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ABERDEEN AS FOLLOWS: Section 1. Appropriation. There is hereby appropriated from the unappropriated and unexpended balance in the following funds: $76,500 in the Parks, Recreation and Forestry Fund, and $450 in the Parks and Recreation Enterprise Fund; for the aforesaid purposes. Section 2. Interfund Transfers. The Finance Officer is hereby authorized to make such amounts available for the purposes above and to carry out the interfund transfers set forth in Section 1. Section 3. Ordinance Effective Date. This ordinance is necessary for the support of the municipal government and its existing institutions and shall take effect upon the passage and publication thereof, and is not subject to the referendum process. 12/27/2022 Page 48 of 89  Travis Schaunaman, Mayor ATTEST: Jordan McQuillen, Finance Officer First Reading: Second Reading: Adopted: Published: Effective Date: 12/27/2022 Page 49 of 89  EXPLANATION OF ORDINANCE 22-12-04 Fund Probable Balance PRF Fund Coding Description Source Need Impact Parks, Wylie, & Forestry activity 208-45200- paid for with PRF Gift Fund Parks 42900 donations Donation 66,000.00 - Recreation, YAPA. & Sr. Ctr. 208-45120- Activity paid for with PRF Gift Fund Recreation 42900 donations Donation 10,000.00 - 208-44413- Mosquito Control activity paid for Mosquito Control 42999 with PRF Gift Fund donations Donation 500.00 - 76,500.00 - Parks and Fund Recreation Probable Balance Enterprise Fund Coding Description Source Need Impact Recreation 614-45120- Enterprise activity paid for with PRF Enterprise 42610 Gift Fund donations Donation 450.00 - 450.00 - Fund Probable Balance PRF Gift Fund Coding Description Source Need Impact 210-51100- Provide cash to PRF Fund for Transfer Out 45950 donated expense Donation 76,950.00 76,950.00 76,950.00 76,950.00 12/27/2022 Page 50 of 89  7A 12/27/2022 Page 51 of 89 12/27/2022 Page 52 of 89 12/27/2022 Page 53 of 89 12/27/2022 Page 54 of 89 12/27/2022 Page 55 of 89 12/27/2022 Page 56 of 89 12/27/2022 Page 57 of 89 12/27/2022 Page 58 of 89  7B 12/27/2022 Page 59 of 89  7C 12/27/2022 Page 60 of 89 12/27/2022 Page 61 of 89 12/27/2022 Page 62 of 89 12/27/2022 Page 63 of 89 12/27/2022 Page 64 of 89 12/27/2022 Page 65 of 89 12/27/2022 Page 66 of 89  8A 12/27/2022 Page 67 of 89 12/27/2022 Page 68 of 89 12/27/2022 Page 69 of 89 12/27/2022 Page 70 of 89 12/27/2022 Page 71 of 89 12/27/2022 Page 72 of 89 12/27/2022 Page 73 of 89 12/27/2022 Page 74 of 89 12/27/2022 Page 75 of 89 12/27/2022 Page 76 of 89 12/27/2022 Page 77 of 89 12/27/2022 Page 78 of 89 12/27/2022 Page 79 of 89 12/27/2022 Page 80 of 89 12/27/2022 Page 81 of 89 12/27/2022 Page 82 of 89 12/27/2022 Page 83 of 89 12/27/2022 Page 84 of 89 12/27/2022 Page 85 of 89 12/27/2022 Page 86 of 89 12/27/2022 Page 87 of 89 12/27/2022 Page 88 of 89 12/27/2022 Page 89 of 89