Aberdeen City Council

18674 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, August 5, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Rich Ward, Alan Johnson, Justin Reinbold, Tiffany Langer, David Novstrup, and Mayor Travis Schaunaman. City Staff present were Robin Bobzien, Ron Wager, Destin Spellman, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Fouberg, second by Reinbold to approve the agenda with a budget discussion with the City Managers report. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Liebelt, second by Ward to approve the minutes of the July 22, 2024, City Council Meeting, as circulated and Payroll Section of City Council Meeting Minutes of July 22, 2024, as amended. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Reinbold, second by Ronayne to approve the following items on the consent calendar: LOTTERY/RAFFLE NOTICE FOR THE FOLLOWING: 1. Gold Star Families Memorial c/o Old Cronies Inc. on August 17, 2024; 2. Aberdeen Curling Club on July 25, 2024, through December 31, 2024; and 3. Aspire Foundation Inc. starting August 20, 2024, and every Tuesday through August 20, 2025 DAYCARE LICENSE RENEWAL for Bailey Anderson  18675 REQUEST FOR STREET/TRAIL USE FOR THE FOLLOWING: 1. Arden Gilbert – Block Party event on August 11, 2024; 2. Brown County Fair Foundation 5k on August 17, 2024; and 3. Adele Wolf – Neighborhood Picnic on August 24, 2024 NEW TAXI DRIVER LICENSE for George McKelvey NEW RESIDENTIAL BUILDING CONTRACTORS LICENSE FOR: 1. Sylte Bros GP; and 2. Vermont, LLC COMMUNITY EVENT PERMIT APPLICATIONS FOR THE FOLLOWING: 1. Aberdeen Downtown Association for Sizzlin’ Summer Nights Car & Bike Show on August 24, 2024; 2. South Dakota Parent Connection for Aberdeen Area Community Resource Fair on September 7, 2024, 3. Bryan Delzer for Fall Get Together on September 9, 2024 (approval to extend amplified sound to 11:00 p.m.); and 4. Aberdeen Elks Lodge #1046 for Parking Lot Party on September 7, 2024 SET PUBLIC HEARING DATE ON AUGUST 19, 2024, at 5:30 p.m. for a Special One-Day Retail On-Sale Liquor License for the Aberdeen Elks Lodge #1046, Parking Lot Party on September 7, 2024 SET PUBLIC HEARING DATE ON AUGUST 19, 2024, at 5:30 p.m. for a Special One-Day Retail On-Sale Liquor License for the Aberdeen Sertoma Club, Storybook Land Uncorked on September 5, 2024 SET PUBLIC HEARING DATE ON AUGUST 19, 2024, at 5:30 p.m. for a new Retail On-Off Sale Wine and Cider and new Retail on-off Sale Malt Beverage & SD Farm Wine for Cuzco, LLC dba Cuzco Peruvian Cuisine at 20 6th Ave SW, Aberdeen, SD 57401 Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS POSSIBLE FIRST READING OF AN ORDINANCE AMENDING THE BID TAX RATE AND TO APPROVE THE FIRST READING OF ORDINANCE NO. 24-07-01, AMENDING ABERDEEN CITY CODE, SEC. 50-43 TO INCREASE THE RATE OF LEVY OF THE DOWNTOWN BID GENERAL OCCUPATION TAX, TO THEREAFTER ALLOW FOR CHANGES IN THE RATE OF LEVY OF THE OCCUPATION TAX BY RESOLUTION, AND TO CLARIFY THE EXEMPTION FROM THE TAX OF CERTAIN USES OF REAL PROPERTY City Attorney Ron Wager presented the ordinance. Motion by Ronayne, second by  18676 Fouberg to approve the adoption of the ordinance. Motion by Fouberg to amend the proposed amendment from $0.08 to $0.06, second by Langer. Roll call vote to approve the amendment, all present voting aye, motion carried. Roll call vote to approve the first reading with Ronayne voting no, all others present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING AND APPROVAL OF SPECIAL ONE-DAY RETAIL ON- SALE LIQUOR LICENSE FOR STACY GOSSMAN DBA FLYING PIG, RETAIL LIQUOR LICENSE NUMBER 5733 OF BROWN COUNTY, 5759 E HWY 12, ABERDEEN, SOUTH DAKOTA FOR THE PETERSON WEDDING AT WYLIE PAVILION, 2306 24TH AVE NW, ON SEPTEMBER 14, 2024, CONTINGENT ON DEPARTMENT RECOMMENDATIONS Mayor Schaunaman opened the public hearing on the special one-day retail on-sale liquor license. Motion by Ronayne, second by Reinbold, to approve the special one-day retail on-sale liquor license for Stacy Gossman dba Flying Pig, Retail Liquor License Number 5733 of Brown County, 5759 E Hwy 12, Aberdeen, South Dakota for the Peterson wedding at Wylie Pavilion, 2306 24th Ave NW, on September 14, 2024, contingent on department recommendations. Voice vote to approve, all present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF SPECIAL ONE-DAY RETAIL ON- SALE LIQUOR LICENSE FOR THE ABERDEEN AREA CHAMBER OF COMMERCE’S BUSINESS AFTER HOURS EVENT ON AUGUST 8, 2024, AT FORTE OF ABERDEEN, 1004 27TH AVE NE – CHANGE OF VENUE FROM PREVIOUS APPROVAL DATE ON APRIL 22, 2024, FOR THE AUGUST 8, 2024, EVENT AT UPS STORE Mayor Schaunaman opened the public hearing on the special one-day retail on-sale liquor license. Motion by Reinbold, second by Liebelt, to approve the Special One-Day Retail On-Sale Liquor License for the Aberdeen Area Chamber of Commerce’s Business After Hours Event on August 8, 2024, at Forte of Aberdeen, 1004 27th Ave NE – change of venue from previous approval date on April 22, 2024, for the August 8, 2024, event at UPS Store.Voice vote to approve, all present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF THE TRANSFER OF RETAIL ON- SALE LIQUOR LICENSE RR-22753 FROM AK&K DBA BUFFALO WINGS & RINGS,  18677 2411 6TH AVE SE TO SANTO TEQUILA SD LLC, 2411 6TH AVE SE, CONTINGENT ON DEPARTMENT RECOMMENDATIONS Mayor Schaunaman opened the public hearing for the liquor license transfer. Motion by Novstrup, second by Ward, to approve the transfer of Retail On-Sale Liquor License RR- 22753 from AK&K dba Buffalo Wings & Rings, 2411 6th Ave SE to Santo Tequila SD LLC, 2411 6th Ave SE, contingent on department recommendations. Voice vote to approve with Ronayne abstaining, all others present voting aye, motion carried. FIRST READING OF ORDINANCE 24-08-01 SUPPLEMENTING THE 2024 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES Finance Officer Jordan McQuillen presented the first reading of ordinance number 24-08-01. Motion by Reinbold, second by Johnson, to approve the first reading of ordinance 24-08-01 supplementing the 2024 budget for various Parks, Recreation, and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF THE FOLLOWING PAY REQUESTS: 1. TO RINGGENBERG ELECTRIC INC., PAY REQUEST #1 FOR TRAFFIC-2024-1 (3RD AVENUE SE & ROOSEVELT TRAFFIC SIGNAL IMPROVEMENTS) IN THE AMOUNT OF $22,608.50; AND 2. TO WRIGHT & SUDLOW INC., PAY REQUEST #2 (FINAL) AND CHANGE ORDER #1 FOR ST-2024-2 (CONCRETE STREET REHABILITATION) IN THE AMOUNT OF $109,785.33 AND CHANGE ORDER #1 IN THE AMOUNT OF $22,054.00 Assistant City Engineer Destin Spellman presented the pay requests. Motion by Ronayne, second by Novstrup, to approve the pay requests to Ringgenberg Electric Inc., Pay Request #1 for Traffic-2024-1 (3rd Avenue SE & Roosevelt Traffic Signal Improvements) in the amount of $22,608.50 and to Wright & Sudlow Inc., Pay Request #2 (Final) and Change Order #1 for ST-2024-2 (Concrete Street Rehabilitation) in the amount of $109,785.33 and Change Order #1 in the amount of $22,054.00, Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO AWARD THE BID OF APPROXIMATELY 2300 TONS OF DE- ICING SALT AT $90.01 PER TON IN THE APPROXIMATE AMOUNT OF $207,023.00 TO CENTRAL SALT, LLC OF LYONS, KS  18678 City Manager Robin Bobzien presented the bid. Motion by Johnson, second by Reinbold, to approve the bid of approximately 2300 tons of de-icing salt at $90.01 per ton in the approximate amount of $207,023.00 to Central Salt, LLC of Lyons, KS. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF THE PURCHASE OF (3) NEW 2025 1 TON 4X4 CHEVY SILVERADO PICKUPS FROM LAMB CHEVROLET THRU THE SD STATE BID CONTRACT NO. 17618 IN THE AMOUNTS OF $51,870 FOR THE 8’ BOX AND $52,220.00 EACH FOR THE 6.5’ BOX FOR A TOTAL OF $156,310.00 City Manager Robin Bobzien presented the purchases. Motion by Ronayne, second by Novstrup, to approve the purchase of (3) New 2025 1 Ton 4x4 Chevy Silverado Pickups from Lamb Chevrolet thru the SD State Bid Contract No. 17618 in the amounts of $51,870 for the 8’ box and $52,220.00 each for the 6.5’ box for a total of $156,310.00. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF A PURCHASE AGREEMENT FOR THE CITY TO ACQUIRE LAND NECESSARY FOR THE WATER RECLAMATION FACILITY EXPANSION PROJECT City Attorney Ron Wager presented the purchase agreement. Motion by Johnson, second by Novstrup, to approve the purchase agreement for the city to acquire land necessary for the Water Reclamation Facility expansion project. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF A PERMANENT EASEMENT AGREEMENT City Manager Robin Bobzien and City Attorney Ron Wager presented the easement agreement with the legal description to be corrected. Motion by Ronayne, second by Reinbold, to approve the permanent easement agreement. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF RESOLUTION AUTHORIZING THE ISSUANCE OF A PERMIT TO DEMOLISH A STRUCTURE AT 320 MAIN ST SOUTH IN ACCORDANCE WITH SDCL 1-19A-11.1 Councilwoman Fouberg requested recusal from the item and recusal was granted. Community Development Director Ken Hubbart presented the resolution. Motion by Langer, second by Ronayne, to approve the resolution authorizing the issuance of a permit  18679 to demolish a structure at 320 Main St South in accordance with SDCL 1-19A-11.1. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF REQUEST TO WAIVE BUILDING PERMIT FEES FOR AN AFFORDABLE HOUSING PROJECT Community Development Director Ken Hubbart presented the request. Motion by Ronayne, second by Johnson, to approve the request to waive building permit fees for an affordable housing project. Roll call vote to approve with Fouberg voting no, all others present voting aye, motion carried. APPROVAL OF REQUEST TO TENTATIVELY AWARD AIP PROJECT #3-46- 0001-52-2024 TO REEDE CONSTRUCTION OF ABERDEEN, SD IN THE AMOUNT OF $3,564,236, CONTINGENT UPON FAA GRANT OFFER AND APPROVAL OF THE FEDERAL GRANT APPLICATION, AND TO AUTHORIZE THE CITY MANAGER TO SIGN ALL NECESSARY PAPERWORK FOR THE APPLICATION, FAA, STATE DOT, AND ALL OTHER CONTRACT DOCUMENTS AFTER REVIEW OF THE CITY ATTORNEY Transportation Director Rich Krokel presented the request. Motion by Reinbold, second by Johnson, to approve the request to tentatively award AIP Project #3-46-0001- 52-2024 to Reede Construction of Aberdeen, SD in the amount of $3,564,236, contingent upon FAA grant offer and approval of the federal grant application, and to authorize the city manager to sign all necessary paperwork for the application, FAA, State DOT, and all other contract documents after review of the city attorney. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Ward, second by Reinbold to approve payment of the bills listed for August 5, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Angela Habeck 50.00, Aberdeen School Dist. 6-1 1,817.00, Justice Fire & Safety Inc. 459.50, Marco Technologies LLC 721.01, RDO Equipment Co. 678.40, Brown County Treasurer 578.37, Idexx Distribution Inc. 984.21, Linde Inc. 7,274.94, Hawkins Inc. 7,095.40, Dakota Pump & Control 2,004.41, Don's Builders Hardware  18680 26.00, Performance Oil 266.50, Cole Papers Inc. 2,549.70, Jensen Rock & Sand Inc-Mo 211,566.72, Hach Co. 2,052.30, South Brown Conservation 125.00, Auto Value Parts/Hedahls 828.19, Nelson Sales & Service LLC 197.64, Ken's Alignment Auto Srvc 289.87, Mac's Inc. 49.33, Sewer Duck Inc. 562.50, Dakota Supply Group 27,392.17, Graymont (Wi) LLC 30,935.52, Midstates Group 2,716.20, Ringgenberg Electric Inc. 22,608.50, Share Corp 1,878.35, Sherwin-Williams Co. 100.74, Crawford Trucks 2,541.48, Stan Houston Equipment 259.90, Wright & Sudlow 110,025.33, Diesel Machinery Inc. 2,299.28, Fastenal Company 86.83, Honeywell Analytics Inc. 1,155.00, NDLEYA 590.00, SD Department Health Lab 1,366.00, Titan Access Productivity 958.65, Pierson Ford-Lincoln-Mercury 996.93, Traffic Control Corp 1,464.00, Barton Heating & A/C Inc. 305.92, Richardson, Wyly, Wise 100.00, MTI Distributing 143.82, Kirk's Auto 150.00, James River Water 9.35, O’Reilly Auto Parts 11.01, SD Secretary of State 30.00, Century Business Products 128.47, Menards Inc. 638.75, Aqua Pure Inc. 48,679.00, Convention Visitors Bureau 31,175.76, Dakota Fluid Power Inc. 291.93, Auto Glass Solutions 45.00, Killoran Trucking 26,530.88, AT&T Cell 1,877.04, 3M 11,731.75, Matheson Tri-Gas Inc. 272.34, Pomp's Tire Service 1,948.56, L&T Lawn Care LLC 400.00, Dakota Oil 1,233.35, Budget Furniture 548.00, Vollan Oil Co. 2,536.91, Tapco 396.56, Aberdeen Chrysler Center 900.13, Midcontinent Communications 158.91, Vestis Group Inc. 434.74, Grainger 2,512.13, Geffdog Designs 1,118.28, Crescent Electric Supply 309.65, Midwest Pump & Tank 170.27, JGE Inc. 11.28, Abdn Area Humane Society 5,400.00, Linde Gas & Equip Inc. 50.60, Guardian Life Ins. Co. 1,318.56, Applied Industrial Tech 4,529.47, Maleah Eschenbaum 500.00, Napa Central 141.03, Sansio Inc. 1,004.00, Josh Waltman 531.00, CWF Masonry & Construction 37,107.92, Jebro Inc. 208,951.82, Atlas Carbon LLC 33,924.88, Henry Schein Inc. 17.10, Runnings Supply Inc. #14 900.85, Ultimate Graphics 438.00, Custom Installation Solutions 835.00, HR Green Inc. 7,019.62, Armand Advertising LLC 2,043.21, ODP Business Solutions LLC 205.38, Diamond Vogel 20,550.00, Thein Well 285.60, Thee Glass Doktor LLC 95.00, Benco Equipment 670.00, Patriot Fire & Safety Inc 2,111.78, Brandans Floors And More 3,859.62, Coast To Coast Computer 175.49, Dakota Electronics LLC 85.00, Trojan Technologies 14,257.20, Community Partners Research 11,450.00, Aberdeen Finance Corp 50.00, Utility Refunds: Erdman Properties 47.53, NSU/Science Center 4,403.00, Erdman Properties 36.64, Optilegra 12.92, US Bank Credit Cards 70,609.13, US Bank Corp Trust 17,334.95  18681 Payroll for the period from July 28, 2024, through August 10, 2024, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance. Roll call vote to approve, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien presented the 2025 budget proposal and capital improvement plan. A work session will be held August 12, 2024, at 5:00 p.m. ADJOURNMENT There being no further business, motion by Johnson, second by Novstrup to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:55 p.m. Prepared by Steven Thithavong for the Finance Office. /s/ Jordan McQuillen, Finance Officer  18682 AMENDED MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, August 5, 2024, at 5:30 p.m., regular meeting of the City Council. Payroll Section of City Council Meeting Minutes of August 5, 2024, as Amended (minutes are amended to include payroll data not available at time of publication). Payroll for the period from July 28, 2024, through August 10, 2024, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 182,304.48, SDRS 93,505.86, City Health Insurance 90,675.00, City Council 3,521.63, City Manager 8,789.00, City Attorney 7,904.55, Finance 16,389.20, HR 8,953.70, City Hall 2,031.36, Computer 5,598.04, Community Development 16,198.00, Engineering 14,224.52, Police 163,706.43, Fire 148,046.13, Bldg Inspect 7,158.95, Street 41,838.83, Traffic 10,896.47, Solid Waste 33,239.96, Transit 23,845.26, Jack Blaedorn 15.44/hr, Library 31,759.80, Economic Development 2,919.20, Cemetery 8,715.20, Mosquito Control 12,382.01, Meals on Wheels 589.96, PRF Admin 11,206.45, Recreation 16,995.59, ARCC 19,106.15, Aquatic Center 39,128.57, PRF Dome 5,788.75, Senior Center 5,418.23, Parks 38,365.11, Wylie Park 28,496.83, Forestry 13,065.10, Airport 21,585.19, Utility Storm 34,580.85, Water Treatment 21,861.06, Utility Water 2,065.20, Water Reclamation 21,291.38, Utility Sewer 12,152.22, SBL Rides 15,971.05, Concessions 15,809.74, Rec Enterprise 1,896.63, ARCC Enterprise 744.25, Campground 5,400.94, Golf 13,467.92 Roll call vote to approve, all present voting aye, motion carried.