Aberdeen City Council

18683 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, August 19, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Rich Ward, Alan Johnson, Tiffany Langer, David Novstrup, and Mayor Travis Schaunaman. Council member Justin Reinbold was absent. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Liebelt, second by Ronayne to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Novstrup, second by Ronayne to approve the minutes of the August 5, 2024, City Council Meeting, as circulated and Payroll Section of City Council Meeting Minutes of August 5, 2024, as amended. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Fouberg, second by Ronayne to approve the following items on the consent calendar: SET PUBLIC HEARING DATE ON SEPTEMBER 3, 2024, at 5:30 p.m. for the 2025 Annual Appropriations Budget FINANCE OFFICE QUARTERLY REPORT QUARTER 2, 2024 – Receive and Place on File SET PUBLIC HEARING DATE ON SEPTEMBER 3, 2024, at 5:30 p.m. for a Special One-Day Retail On-Sale Liquor License for Unity for Life, Inc. dba Stella Maris for a fundraising  18684 event on October 5, 2024, at Sacred Heart Parish REQUEST FOR STREET/TRAIL USE APPLICATION FOR THE FOLLOWING: 1. Scott Cunningham for a block party on August 31, 2024, and 2. Brenda Artz for Roncalli School Homecoming Parade on September 13, 2024 DAYCARE LICENSE RENEWAL for Audra Roettele RAFFLE AND LOTTERY NOTICE application from Aberdeen YMCA for a raffle ending on September 28, 2024 – raffle to being after approval COMMUNITY EVENT PERMIT APPLICATION from Sacred Heart Catholic Church for the Alive in Aberdeen event on September 8, 2024, at 1:00 p.m. to 9:00 p.m. NEW SIDEWALK CONTRACTOR LICENSE for B&L Flooring Contracting, LLC NEW RESIDENTIAL BUILDING CONTRACTOR LICENSE for Brian Anderson SET BID DATE ON SEPTEMBER 10, 2024, at 2:00 p.m. for surplus real property Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS SECOND READING AND FINAL ADOPTION OF ORDINANCE 24-08-01 SUPPLEMENTING THE 2024 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES Finance Officer Jordan McQuillen presented the second reading of the ordinance. Motion by Johnson, second by Novstrup, to approve the second reading and final adoption of Ordinance 24-08-01 supplementing the 2024 budget for various Parks, Recreation, and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried. SECOND READING AND FINAL ADOPTION OF ORDINANCE AMENDING BID TAX RATE City Attorney Ron Wager presented the second reading of the ordinance. Motion by Langer, second by Fouberg, to approve the second reading and final adoption of ordinance amending BID tax rate. Roll call vote to approve with Ronayne voting no, all others present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING AND APPROVAL OF SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSES FOR THE ABERDEEN ELKS LODGE #1046, PARKING LOT PARTY ON SEPTEMBER 7, 2024  18685 Mayor Schaunaman opened the public hearing on the Special One-Day Retail On-Sale Liquor Licenses. Motion by Ronayne, second by Novstrup, to approve the Special One-Day Retail On-Sale Liquor Licenses for the Aberdeen Elks Lodge #1046, Parking Lot Party on September 7, 2024. Voice vote to approve, all present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSES FOR THE ABERDEEN SERTOMA CLUB FOR THE STORYBOOK LAND UNCORKED EVENT ON SEPTEMBER 5, 2024 Mayor Schaunaman opened the public hearing on the Special One-Day Retail On-Sale Liquor Licenses. Motion by Liebelt, second by Langer, to approve the Special One-Day Retail On-Sale Liquor Licenses for the Aberdeen Sertoma Club for the Storybook Land Uncorked Event on September 5, 2024. Voice vote to approve, all present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF A NEW RETAIL ON-OFF SALE WINE AND CIDER LICENSE AND NEW RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR CUZCO, LLC DBA CUZCO PERUVIAN CUISINE, 20 6TH AVE SW, ABERDEEN, SD 57401 Mayor Schaunaman opened the public hearing on the new alcohol licenses. Motion by Fouberg, second by Ronayne, to approve the new Retail On-Off Sale Wine and Cider License and new Retail On-Off Sale Malt Beverage & SD Farm Wine License for Cuzco, LLC dba Cuzco Peruvian Cuisine, 20 6th Ave SW, Aberdeen, SD 57401. Voice vote to approve, all present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF PROPOSED RESOLUTION NUMBER 24- 07-01R TO VACATE PUBLIC RIGHT-OF-WAY Community Development Director Ken Hubbart presented the resolution. Motion by Johnson, second by Novstrup, to approve resolution number 24-07-01R to vacate public right-of- way. Roll call vote to approve with Ronayne abstaining, all others present voting aye, motion carried. APPROVAL FOR THE FOLLOWING PAY REQUESTS: 1. Payment to Helms & Associates invoice #6 in the amount of $1,580 and authorize City Manager to sign pay estimate for AIP (BIL) Project #3-46-0001-51-2024 Friction Measuring Equipment, 2. Payment to Helms & Associates and authorize City Manager to sign pay estimate for Invoice #6 for Design services 100% complete in the amount of $7,242.13, and 3. Invoice #7 for Bidding services 75% complete  18686 in the amount of $6,762.18 Transportation Director Rich Krokel presented the three pay requests. Motion by Johnson, second by Ward, to approve pay requests for the following: 1. Payment to Helms & Associates invoice #6 in the amount of $1,580 and authorize City Manager to sign pay estimate for AIP (BIL) Project #3-46-0001-51-2024 Friction Measuring Equipment, and 2. Payment to Helms & Associates and authorize City Manager to sign pay estimate for Invoice #6 for Design services 100% complete in the amount of $7,242.13 and Invoice #7 for Bidding services 75% complete in the amount of $6,762.18, and 3. Payment to Helms & Associates invoice #17 in the amount of $696.70 and authorize City Manager to sign pay estimate for AIP Project #3-46-0001-49-2023 Rwy 13/31 Rehabilitation and Lighting Improvements. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAY REQUEST #1 FOR ST-2024-1 (MILL & OVERLAY IMPROVEMENTS) IN THE AMOUNT OF $57,107.40 TO DAHME CONSTRUCTION INC. City Engineer Stu Nelson presented the pay request. Motion by Ronayne, second by Johnson, to approve Pay Request #1 for ST-2024-1 (Mill & Overlay Improvements) in the amount of $57,107.40 to Dahme Construction Inc. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAY REQUEST #2 AND CHANGE ORDER #2 FOR SS-2024-1 (KLINE STREET STORM SEWER) IN THE AMOUNT OF $716,622.15 TO B&B CONTRACTING, INC. OF ABERDEEN, SD AND TO APPROVE CHANGE ORDER 2 IN THE AMOUNT OF -$495.00 City Engineer Stu Nelson presented the pay request. Motion by Liebelt, second by Ward, to approve Pay Request #2 and Change Order #2 for SS-2024-1 (Kline Street Storm Sewer) in the amount of $716,622.15 to B&B Contracting, Inc. of Aberdeen, SD and to approve Change Order 2 in the amount of -$495.00. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Langer, second by Ward to approve payment of the bills listed for August 19, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Utility Refunds 499.27: Ashton Davis 48.40, B&D Properties 48.50, Plaza Rentals LLP 48.57, Catherin Allred 17.75, Shelby Hendrickson 42.10, Luis Ortiz 44.66, Chris Schilken  18687 249.29, SD Department of Revenue 25,388.10, Century Link/Lumen 4,486.33, Benefit Resource LLC 360.80, Wellmark 31,598.33, Lois Chapin 46.73, Jen Henry 175.00, Emily Klein 108.59, Alexandria Public Schools 21.69, Rausch Granite 75.00, Bangor Public Library 5.00, Midwest Alarm Company 743.66, Aberdeen Chamber Of Commerce 65.00, Bishop Enterprises Inc. 727.25, Lisa Osman 191.00, Rhodes Anderson Agency 50.00, Helms & Associates 20,244.53, Marco Technologies LLC 177.67, RBL Designs 8,550.00, Tessman Company 2,281.00, RDO Equipment Co. 1,429.91, Brown County Landfill 21,060.00, Idexx Distribution Inc. 588.29, Linde Inc. 7,264.77, Aberdeen News 811.00, Dakota Doors Incorporated 568.11, Northern Plains Animal Health 181.01, Chris & Dan's Tarp & Canvas Repair 95.00, City Treasurer 37.40, Overhead Door Brown Co. 90.00, Dahme Construction 57,107.40, Hawkins Inc. 9,315.38, Dakota Pump & Control 4,075.00, Lang's Tv & Appliance 199.99, Don's Builders Hardware 2,249.00, Eddie's Northside Sinclair 1,365.59, Quality Welding Inc. 47.68, Performance Oil & Lubricant 78.43, Cole Papers Inc. 2,272.80, Flexible Pipe Tools & Equipment 770.30, Jensen Rock & Sand Inc.-Mo 3,113.73, Graham Tire Co. 611.85, Direct Automation LLC 76,138.05, Auto Value Parts/Hedahls 3,534.74, Glenn Bitz 200.00, Cash- Wa Distributing 8,113.64, House Of Glass Inc. 2,784.56, R & R Products Inc. 106.75, Inman Irrigation 305.39, Nelson Sales & Service LLC 507.34, Jacobs Construction 1,081.88, Ken's Alignment 703.74, Kesslers Inc. 17.94, Lawson Products Inc. 567.70, Steven Lust Automotive 121.66, McDonald Supply Co. 38.04, Mac's Inc. 153.99, Robin O’Neill 125.00, NB Golf LLC 898.37, Sewer Duck Inc. 975.00, Grote Sheet Metal Inc. 359.50, Sanford Health Occupation 13,670.00, Designs Devilliers 900.00, B & B Contracting 716,622.15, Centurylink 1,336.42, Pantorium 16.00, Dakota Supply Group 77,444.64, Graymont (WI) LLC 10,501.12, Midstates Group 5,166.10, Avera St Luke's Hospital 4,684.68, Share Corp. 5,153.15, Sherwin-Williams Co. 984.58, Stan Houston Equipment Inc. 2,476.45, Joseph Peterson 135.00, Town & Country Lumber Inc. 83.56, Melledy Rostad 112.00, Weismantel Rent All 900.00, Western Area Power ADM 9,575.11, Julie Aitchison 184.00, Aberdeen Lawn Care 65.00, Baker & Taylor Inc. 141.20, Dacotah Bank TIF #37 12,778.61, Fastenal Company 137.77, Marie Cleveland 72.00, Michael J. Jilek 60.00, Badger Meter Inc. 678.65, Metering & Technology Solutions 1,372.56, Olson's Pest Technicians 410.00, Joel Carda 128.00, Harms Oil Company 36,229.87, Alex Tiede 169.00, Alicia Peterson 117.00, Ladner Electric 979.27, James Beilke 148.00, Leah Carda 148.00, Ingersoll-Rand Industrial 1,362.68, Justin Desens 22.00, Tim Reed 3,899.00, Lucas Galvin 196.00, Jackson Rott 95.00, Masyn Schutter 108.00, Dependable Sanitation 43,432.81, Sarah Suko 146.00, Ashley Geist-Cusick 408.00, Center Point Large Print  18688 23.97, Western States Fire Protection 4,165.00, Production Monkeys.Com 1,300.00, Aberdeen Community Theater 8,100.00, Kristine Konickson 184.00, Sioux Valley Environmental 16,215.00, Pepsi - Cola 801.31, M & T Fire & Safety Inc. 1,974.85, Sports Imports 14,233.75, Cartney Bearing Co. 43.40, Coca-Cola Bottling Co 5,164.60, Shah Software Inc 25,761.00, Sd Department Health Lab 171.00, Bierschbach Equipment 2,403.53, Titan Access Productivity 753.57, Hub City Radio 8,958.75, Jim Panerio 128.00, Climate Control 1,779.65, Pierson Ford-Lincoln-Mercury 398.42, West Payment Center 401.71, Uline 147.56, SD Electrical Commission 25.00, Jenny Gross 144.00, Virginia Lewis 190.00, Dakota Broadcasting LLC 575.00, Vermont Systems Inc. 122.50, Livestock Specialist Inc. 2,010.98, Northern Valley Communications 575.82, Downie's Piano Tuning 175.00, MTI Distributing 24,033.05, Kirk's Auto 7,955.55, Lien Transportation Co. 2,720.24, McMaster-Carr Supply Co. 288.93, Norby Golf Course Design 3,000.00, Pontem Software 1,050.00, William Cantalope 40.00, Kimberly Carda 184.00, Fire Safety First 1,000.93, Joye Ward 234.00, South Dakota One Call 335.04, Federal Express Corp 62.76, Ken's Superfair Foods 13,959.17, Opperman Inc. 2,894.20, Cardinal Tracking Inc. 783.14, SD Secretary of State 30.00, Jerome Wild 450.00, Century Business Products 1,093.95, Sanford Health 2,250.00, Jerome Letcher 5,500.00, West River Beverage Inc. 2,219.00, Menards Inc. 9,584.83, Anna Hakeman 30.00, Julie Borr 194.00, Bound Tree Medical LLC 5,179.30, Overdrive Inc. 1,700.77, American Ramp Company 245.00, Aqua Pure Inc. 350.00, Convention Visitors Bureau 38,429.21, A Child Is Missing Inc. 500.00, Dakota Fluid Power Inc. 470.94, Ez-Liner 282.68, Wylie Thunder Road 506.20, Sargent County Teller 95.00, Borns Group 9,607.79, Killoran Trucking & Broke 41,093.76, Sara Weischedel 144.00, Impact Janitorial 3,640.25, AT & T Cell 656.06, Montam Charters & Tours 3,000.00, John Patzlaff 258.00, Jeremy Schutter 128.00, Volk Upholstery 1,365.00, Jeffrey Patzlaff 30.00, Double D Body Shop 3,820.30, NCL of Wisconsin 879.21, Ferguson Waterworks #2516 4,691.40, Recreation Supply Co. 859.60, 3M 5,729.53, David's Lawn & Snow 40.00, Matheson Tri-Gas Inc. 3,969.49, Gardner Locksmith 106.63, Haider Construction Inc. 5,654.50, Commtech Inc 199.39, Gretchen Sharp 135.00, Pomp's Tire Service 1,720.28, L&T Lawn Care LLC 437.50, Clubcar Connect 864.00, Simplot Grower Solutions 1,680.50, Toyne Inc. 547.73, Dakota Oil 4,346.20, O’Connor Company 62,405.00, Stephanie Raap 208.00, Kelly Wieser 174.00, Advance Auto Parts 56.92, Lance Hammrich 134.00, Budget Furniture 2,994.00, Gander Island Consulting 1,950.00, Austin Nath 134.00, Ingram Library Services 3,453.73, Vollan Oil Co. 19,820.14, Rivards Turf & Forage 3,226.71, Janway Company USA I n c. 935.10, Deborah Rausch 30.00, Jan Riggins 57.12, Plunkett's Pest Control 237.66,  18689 Aberdeen Chrysler Center 3,381.30, Midwest Tape 1,678.75, Sue Gates 248.00, Midcontinent Communication 168.91, Vestis Group Inc. 2,620.86, Disc Golf Assoc, Inc. 304.25, Morrison Construction 45,429.92, Aberdeen Area Radiator 315.00, Butler Machinery Co. 305.59, Grainger 649.74, Geffdog Designs 240.00, Jefferson Partners LP 154.01, The Library Store 164.72, Bowers Tree Service 4,525.00, Crescent Electric Supply 261.59, Country Concrete/Landscape 647.30, Arctic Glacier USA Inc. 1,870.31, Value Line Publishing LLC 2,500.00, Midwest Pump & Tank 1,036.02, Sakura Eggena 125.00, Innovative Interfaces Inc. 483.82, Clayton Innis 534.67, Builders Firstsource Inc. 100.02, Associated Supply Co. Inc. 19,571.30, Colton Schaefer 45.00, Wendy Thorson 108.00, Scott Glodt 235.00, Tanner Schabot-Shultis 70.00, Angela Sharp 157.00, K&A Log Furniture LLC 6,208.00, A-1 Sanitation 13,145.78, Linde Gas & Equip Inc. 1,152.46, Tri-State Water Inc. 216.11, Domino's Pizza 164.32, Swanson Electric 515.02, Tw Enterprises Inc. 125.20, Kanopy, Inc. 120.00, Napa Central 204.43, Robyn Ewalt 144.00, Iheartmedia 399.00, Aberdak Club 40.00, Nicholas Ries 45.00, CWF Masonry & Construction 9,007.27, Jebro Inc. 188,804.71, Jump Zone Inflatables 1,078.00, Lyla Agius Designs 487.50, SDNAFVSA 200.00, Gelling's Auto Service 16.50, Jackie Witlock 312.15, Bibliotheca LLC 10,563.00, Atlas Carbon LLC 28,072.88, Henry Schein Inc. 219.04, Autozone 235.74, Jonathon Murdy 4,020.29, Runnings Supply Inc. #14 7,413.84, Ultimate Graphics 2,144.00, Interstate Battery Arling 144.95, Cardconnect 325.00, Armand Advertising LLC 1,224.37, Anna Moser 174.12, ODP Business Solutions LLC 99.57, Crouch Irrigation 322.83, Assurance Land Surveying 1,742.00, Language Line Services 591.42, Eric Donat 100.00, Ethan Boekelheide 144.00, Axton Johnson 156.00, Sophie Olson 36.00, Travis Sharp 148.00, Elizabeth Shultis 55.00, Jakob Walden 147.00, Paige Veskrna 150.00, Mason Ligon 96.00, Jennifer Barkmeier 75.00, Connections Inc. EAP 417.20, Thee Glass Doktor LLC 250.00, Sportaflex LLC 7,910.92, Benco Equipment 820.00, Aberdeen Sandblasting 2,500.00, Platinum Auto Spa 32.00, RMB Environmental Laboratory 1,540.00, Classy Cakes 1,364.00, Stacie Hallenbeck 72.69, Elizabeth Hofer 550.00, Motion Industries Inc. 131.42, Isaiah Sharp 20.00, Ashton Ormand 99.00, Carlee Johnson 139.00, Aaron Hanson 125.00, Reid Johnson 108.00, Nextiva Inc. 7,141.51, Aberdeen Insider 349.55, Library Furniture Int'l 2,658.00, Maryah Wilson 589.00, Vector Disease Control 40,507.50, Original Watermen Inc. 535.88, Mini Melts Of America Inc. 5,752.80, Central Diesel Inc. 148.82, Dakota Electronics LLC 694.10, Kaitlynn Glodt 196.00, Norman Johnson 90.00, ADA Sharp 130.00, Trojan Technologies 19,134.35, Nutrition Services Inc. 228.00, Landscape Structures Inc. 90,735.92, Brown County Fair 175.00, Jamie Bjur 152.25, Anna Johnson 50.00, Carter Kiefer 120.00, Ava Rott 45.00, Megan Dockter 50.00,  18690 Historical & Cultural Society 459.00, White Cap LP 74.98, IMSA 110.00, Amelia Schilling 38.23 Roll call vote to approve, with Ronayne abstaining, Fouberg abstaining to Dacotah Bank, Novstrup abstaining to Wylie Thunder Road, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien discussed employee milestones and possible grant awards from the Knight Foundation, Cramer Center for Design & Innovation and the Aberdeen Foundation. Councilwoman Fouberg elaborated on the funding and what it would be used for. The City Manager continued with funding received for lighting at Moccasin Creek trail and presenting the WINS project to the South Dakota Ag and Rural leadership group. ADJOURNMENT There being no further business, motion by Ronayne, second by Johnson to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 5:57 p.m. Prepared by Steven Thithavong for the Finance Office. /s/Jordan McQuillen, Finance Officer