Aberdeen City Council

18711 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, October 7, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Rich Ward, Alan Johnson, Justin Reinbold, Tiffany Langer, David Novstrup, and Mayor Travis Schaunaman. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA An amendment was made to the agenda in the consent calendar. Motion by Fouberg, second by Reinbold to approve the amendment to the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Liebelt, second by Ward, to approve the minutes of the September 23, 2024, City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Ronayne, second by Reinbold, to approve the following items on the consent calendar: RAFFLE AND LOTTERY NOTICE – Receive and place on file: 4J Foundation, Sacred Heart Bazaar SET PUBLIC HEARING DATE ON OCTOBER 21, 2024, at 5:30 p.m. for the transfer of Retail On-Off Sale Malt Beverage and SD Farm Wine License RB-27440 from SG Sushi and Thai Cuisine, Inc., dba Palm Garden Thai Cuisine, 602 South 3rd Street to Walar Inc. dba Palm Garden Thai Cuisine, 602 South 3rd Street  18712 SET BID DATE ON NOVEMBER 12, 2024, until 2:00 p.m. for Surplus Real Property NOTICE OF PUBLIC SALE OF CITY SURPLUS ITEMS on Tuesday, October 22, 2024, at 3:00 p.m. at the Wylie Park Campground located at 2312 24th Ave NW, Aberdeen, SD COMMUNITY EVENT PERMIT – receive and place on file: Aberdeen Downtown Association – 2024 Brew Walk SET PUBLIC HEARING DATE ON OCTOBER 21, 2024, at 5:30 p.m. for petition to rezone certain property located at 1703 and 2008 Main Street North – a correction from September 16, 2024, that was previously set for October 7, 2024 CORRESPONDENCE FROM THE DEPARTMENT OF LEGISLATIVE AUDIT to the City of Aberdeen for the Year Ended December 31, 2023 – receive and place on file REQUEST FOR A TEMPORARY VARIANCE FROM RESIDENTIAL NOISE ORDINANCE by the Aberdeen Police Department for low light training at the city firearms range. Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS SECOND READING AND FINAL ADOPTION OF ORDINANCE 24-09-02 SUPPLEMENTING THE 2024 BUDGET TO APPROPRIATE FUNDS FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES, AND EXPENDITURES City Finance Officer McQuillen presented the ordinance. Motion by Reinbold, second by Johnson, to approve the second reading and final adoption of Ordinance 24-09-02 supplementing the 2024 budget to appropriate funds for various unanticipated projects, activities, and expenditures. Roll call vote to approve, all present voting aye, motion carried. SECOND READING AND FINAL ADOPTION OF ORDINANCE 24-09-03 SUPPLEMENTING THE 2024 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES City Finance Officer McQuillen presented the ordinance. Motion by Ronayne, second by Johnson, to approve the second reading and final adoption of Ordinance 24-09-03 supplementing the 2024 budget for various Parks, Recreation, and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING ON REQUEST FOR A SPECIAL ONE-DAY RETAIL ON-OFF SALE MALT BEVERAGE & FARM WINE LICENSE FOR ABERDEEN DOWNTOWN  18713 ASSOCIATION FOR THE 2024 BREW WALK EVENT ON OCTOBER 10, 2024, ON MAIN STREET Mayor Schaunaman opened the public hearing on the special one-day on-off sale malt beverage and farm wine license. Motion by Reinbold, second by Fouberg, to approve the Special One-Day Retail On-Off Sale Malt Beverage & Farm Wine License for Aberdeen Downtown Association for the 2024 Brew Walk Event on October 10, 2024, on Main Street. Roll call vote to approve, all present voting aye, motion carried. FIRST READING OF ORDINANCE 24-10-02 GIVING APPROVAL TO CERTAIN SEWER FACILITIES IMPROVEMENTS; GIVING APPROVAL TO THE ISSUANCE AND SALE OF A REVENUE BOND TO FINANCE, DIRECTLY OR INDIRECTLY, THE IMPROVEMENTS TO THE FACILITIES; APPROVING THE FORM OF THE LOAN AGREEMENT AND THE REVENUE BOND AND PLEDGING PROJECT REVENUES AND COLLATERAL TO SECURE THE PAYMENT OF THE REVENUE BOND; AND CREATING SPECIAL FUNDS AND ACCOUNTS FOR THE ADMINISTRATION OF FUNDS FOR OPERATION OF THE SYSTEM AND RETIREMENT OF THE REVENUE BOND AND PROVIDING FOR A SEGREGATED SPECIAL CHARGE OR SURCHARGE FOR THE PAYMENT OF THE BONDS City Finance Officer McQuillen presented the ordinance. Motion by Ronayne, second by Ward, to approve the first reading of Ordinance 24-10-02 giving approval to certain sewer facilities improvements; giving approval to the issuance and sale of a revenue bond to finance, directly or indirectly, the improvements to the facilities; approving the form of the loan agreement and the revenue bond and pledging project revenues and collateral to secure the payment of the revenue bond; and creating special funds and accounts for the administration of funds for operation of the system and retirement of the revenue bond and providing for a segregated special charge or surcharge for the payment of the bonds. Roll call vote to approve, all present voting aye, motion carried. FIRST READING OF ORDINANCE 24-10-03 AMENDING THE CITY’S RATE STRUCTURE PROVIDING FOR A SURCHARGE FOR IMPROVEMENTS TO THE SEWER SYSTEM, FOR PAYMENT OF A REVENUE BORROWER BOND AND YEARLY REVIEW OF RATE City Finance Officer McQuillen presented the ordinance. Motion by Reinbold, second by Ronayne, to approve the first reading of Ordinance 24-10-03. Roll call vote to approve, all present  18714 voting aye, motion carried. FIRST READING OF ORDINANCE 24-10-04 GIVING APPROVAL TO CERTAIN DRINKING WATER FACILITIES IMPROVEMENTS City Finance Officer McQuillen presented the ordinance. Motion by Johnson, second by Reinbold, to approve the first reading Ordinance 24-10-04. Roll call vote to approve, all present voting aye, motion carried. FIRST READING OF ORDINANCE 24-10-05 AMENDING THE CITY’S RATE STRUCTURE, PROVIDING FOR A SURCHARGE FOR IMPROVEMENTS TO THE WATER SYSTEM, FOR PAYMENT OF A REVENUE BORROWER BOND AND YEARLY REVIEW OF RATE City Finance Officer McQuillen presented the ordinance. Motion by Ward, second by Novstrup, to approve the first reading of Ordinance 24-10-05. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF RESOLUTION 24-10-01R TO ESTABLISH A CONSOLIDATED BOARD OF EQUALIZATION PURSUANT TO SDCL §10-11-66 Mayor Schaunaman presented the resolution. Motion by Ronayne, second by Reinbold, to approve Resolution 24-10-01R naming Travis Schaunaman as a member and Rob Ronayne as the alternate member to the Consolidated Board of Equalization. Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO AUTHORIZE THE CITY MANAGER TO SIGN SD DOT SECTION 5339 FUNDING AGREEMENT SD-2024-014 Transportation Director Krokel presented the funding agreement. Motion by Johnson, second by Novstrup, to approve and authorize the City Manager to sign SD DOT Section 5339 Funding Agreement SD-2024-014. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAYMENT TO HELMS & ASSOCIATES FOR THE FOLLOWING INVOICES: 1. INVOICE #10 IN THE AMOUNT OF $1,344.36 FOR AIP PROJECT #3-46- 0001-52-2024 GA APRON RECONSTRUCTION, PHASE 2, AND 2. INVOICE #18 IN THE AMOUNT OF $2.962.82 FOR AIP PROJECT #3-46-0001-49-2023 RWY 13/31 REHABILITATION AND LIGHTING IMPROVEMENTS Transportation Director Krokel presented the pay requests. Motion by Liebelt, second by Johnson, to approve the two (2) pay requests to Helms & Associates. Roll call vote to approve, all  18715 present voting aye, motion carried. APPROVAL OF PAYMENT TO HELMS & ASSOCIATES FOR INVOICE #7 (FINAL) IN THE AMOUNT OF $1,340 AND PAYMENT TO HALLIDAY TECHNOLOGIES IN THE AMOUNT OF 77,395.79 FOR RT3 FLIGHT FRICTION TESTER FOR AIP (BIL) PROJECT #3-46-0001-51-2024 FRICTION MEASURING EQUIPMENT Transportation Director Krokel presented the pay requests. Motion by Johnson, second by Reinbold, to approve the pay requests to Helms & Associates and Halliday Technologies. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF THE JOINT FUNDING PAYMENT IN THE AMOUNT OF $23,357.00 WITH USGS FOR WATER RESOURCE INVESTIGATION FOR THE TIME FRAME OF 10/1/2023 – 9/30/2024 City Engineer Nelson presented the joint funding payment. Motion by Johnson, second by Liebelt, to approve the Joint Funding Payment in the amount of $23,357.00 with USGS for Water Resource Investigation for the time frame of 10/1/2023 – 9/30/2024. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAY REQUEST #9 TO REEDE CONSTRUCTION INC., IN THE AMOUNT OF $24, 415.75, AND CHANGE ORDER #6 IN THE AMOUNT OF -$14,091.13 FOR PROJECT ST-2023-1 (SOUTH DAKOTA STREET ROADWAY IMPROVEMENTS) City Engineer Nelson presented the pay request and change order. Motion by Ronayne, second by Novstrup, to approve the pay request #9 to Reede Construction Inc., in the amount of $24, 415.75, and Change Order #6 in the amount of -$14,091.13 for project ST-2023-1 (South Dakota Street Roadway Improvements). Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO DECLARE VARIOUS SETS OF STRUCTURAL FIREFIGHTING BUNKER GEAR SURPLUS Fire Chief Weig presented the surplus. Motion by Ronayne, second by Ward, to approve surplus. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Ward, second by Ronayne to approve payment of the bills listed for October 7, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor  18716 or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Benefit Resource LLC 352.60, US Bank Corp Trust 11,001.53, US Bank 61,111.13, Patriot Property Management 1,120.00, Avera Medical Group Aberdeen 90.00, Gordon Treetop 200.00, Linda White 22.00, Midwest Alarm Company 389.13, Aberdeen Chamber of Commerce 27,995.00, Justice Fire & Safety Inc. 1,424.00, Helms & Associates 9,501.98, Marco Technologies LLC 575.58, RDO Equipment Co. 98,908.86, Brown County Landfill 4.80, Idexx Distribution Inc. 1,240.57, Linde Inc. 7,234.26, Dakota Doors Incorporated 713.64, Hawkins Inc. 9,103.20, Vosika Fencing 978.00, Cole Papers Inc. 214.95, Jensen Rock & Sand Inc. 23,985.00, Graham Tire Co. 1,813.42, Direct Automation LLC 5,078.07, Auto Value Parts/Hedahls 900.37, Rapid Fire Protection Inc. 318.60, House of Glass Inc. 408.01, Inman Irrigation 258.45, US Geological Survey 23,357.00, Nelson Sales & Service LLC 308.85, Ken's Alignment 3,861.80, Kessler’s Inc. 65.94, McDonald Supply Co. 655.28, Mac's Inc. 64.00, Sewer Duck Inc. 175.00, Sanford Health Occupation 1,332.00, South Dakota Magazine 29.00, Pantorium 16.00, Dakota Supply Group 5,613.17, Graymont (WI) LLC 35,657.44, Midstates Group 2,508.45, Safety Service Inc. 1,023.70, Share Corp. 1,273.25, Crawford Trucks & Equipment 5,690.72, Stan Houston Equipment Inc. 511.66, Western Area Power Adm 500.00, Wright & Sudlow 240.00, Demco Inc. 84.41, Gale/Cengage Learning 52.78, Fastenal Company 212.00, Adapco Inc. 3,063.80, Harms Oil Company 25,657.94, Dependable Sanitation 176.00, Center Point Large Print 291.87, Justin Steiger 120.00, USA Blue Book 285.99, Energy Laboratories Inc. 258.80, Sd Department Health Lab 875.00, B&H Photo-Video 975.52, Ebsco Information Service 1,541.09, Barton Heating & A/C Inc. 1,980.32, Univar Solutions USA Inc. 4,991.48, Kyle Fadness 200.00, Jarman's Water Systems 120.00, Luke Nelson 70.00, Lien Transportation Co. 95,251.75, McMaster-Carr Supply Co. 152.62, Reede Construction Inc. 24,415.78, Claims Associates Inc. 750.00, Century Business Products 2,700.00, Menards Inc. 564.68, Taste Of Home Books 39.98, Bound Tree Medical LLC 1,146.58, Overdrive Inc. 910.22, Shoe Science 160.00, Aqua Pure Inc. 8,458.25, Convention Visitors Bureau 32,892.72, Dakota Fluid Power Inc. 4,419.18, McQuillen Creative Group 166.60, Killoran Trucking & Brokerage 25,867.20, AT&T Cell 1,875.74, Dan Kaiser 20.00, Atco International 856.35, Matheson Tri-Gas Inc. 87.05, Pomp's Tire Service 2,137.98, Rich Krokel 108.00, L&T Lawn Care LLC 162.50, Lou's Gloves Inc. 546.00, Geoff Stoltenburg 70.00, MVTL Laboratories Inc. 2,715.00, Ingram Library Services 2,823.81, Aberdeen Chrysler Center 2,103.00, Midwest Tape 1,594.56, Midcontinent Communications 650.34,Vestis Group Inc. 850.95, Newman Signs Inc. 1,254.55,  18717 Morrison Construction 49,129.44, Grainger 1,711.76, Sanitation Products Inc. 2,421.55, Geffdog Designs 1,370.14, Country Concrete/Landscape 3,607.00, Midwest Pump & Tank 236.00, Knight Towing 400.00, JGE Inc. 742.32, Builders Firstsource Inc. 75.00, Travis Schaunaman 196.40, Abdn Area Humane Society 5,400.00, Linde Gas & Equip Inc. 51.19, Teleflex 86.70, Kanopy, Inc. 134.00, Duven Polygraph Services 660.00, Safety Vision LLC 2,103.12, Stephanie Sorensen Phd 1,300.00, Runnings Supply Inc #14 1,160.39, Ultimate Graphics 1,103.00, Interstate Battery 579.80, Custom Installation Solutions 648.00, Triplec Pros Window Cleaning 900.00, SD Law Enforcement Training 50.00, Wolf Bronze LLC 820.00, Michael Bartz 354.00, National Medal Of Honor 161.40, Motion Industries Inc. 4,787.70, Leidholdt Tool Sales LLC 461.40, Onsite Service Solutions 6,840.00, Nextiva Inc. 7,548.48, Aberdeen Insider 680.09, Stern Oil Company Inc. 2,746.00, Halliday Technologies Inc. 77,395.79 Payroll for the period from September 22, 2024, through October 5, 2024, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance. EFTPS 153,830.81, SDRS 93,457.37, City Health Insurance 89,700.00, City Council 3,521.63, City Manager 8,725.75, City Attorney 7,495.05, Finance 16,595.01, HR 9,307.10, City Hall 2,031.36, Computer 5,528.24, Community Development 16,048.00, Engineering 13,682.93, Police 162,325.92, Kaden Johnson 27.19/hr, Fire 142,473.28, Jonathon Hepola 20.22/hr, Brooks Gilbert 20.22/hr, Christian Ponath 20.22/hr, Jennah Farrell 20.22/hr, Bldg Inspect 7,108.95, Street 33,996.39, Traffic 9,725.77, Solid Waste 26,380.59, Transit 25,441.16, Library 31,044.34, Economic Development 2,919.20, Cemetery 7,241.78, Mosquito Control 856.00, Meals on Wheels 504.90, Majorie Holland 14.00/hr, PRF Admin 9,812.13, Recreation 10,680.48, ARCC 16,409.09, Aquatic Center 666.51, PRF Dome 7,543.00, Senior Center 5,110.73, Parks 23,894.07, Parker Beastrom 14.00/hr, Brendan Phillips 14.00/hr, Kenadi Withers 14.00/hr, Dessa Bryant 14.00/hr, Kalyn Rohrbach 14.00/hr, Jordan Menken 15.25/hr, Ashley Brockhaus 14.50/hr, Wylie Park 12,111.03, Forestry 10,310.12, Airport 18,796.46, Utility Storm 35,988.48, Tyler Gross 21.19/hr, Water Treatment 24,170.63, Utility Water 2,122.26, Water Reclamation 22,677.02, Utility Sewer 8,686.84, SBL Rides 85.06, Concessions 752.81, Rec Enterprise 8,461.52, Campground 1,440.21, Golf 11,787.85 Roll call vote to approve, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien provided updates on various conferences city employees attended, highlighted an employee milestone, and City Engineer Nelson provided a status on the 8th  18718 Avenue project. ADJOURNMENT There being no further business, motion by Novstrup, second by Fouberg to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:25 p.m. Prepared by Steven Thithavong for the Finance Office. /s/ Jordan McQuillen, Finance Officer