Parks, Recreation & Forestry Board

PARK & RECREATION SPECIAL BOARD MEETING ARCC – EAGLES NEST November 7, 2018 – 12:00 NOON President Matt Prehn called the meeting to order at 12:00 pm. Members Present: Sara Christensen Blair, Doug Farrand, Nick Gehrts, Renita Kainz, and Matt Prehn. Also in attendance was Mayor Mike Levsen and Dave Bunsness, City Councilman. Meeting Minutes: Sara Christensen Blair made a motion to accept the minutes. Motion seconded by Doug Farrand. All present voting aye. Motion carried. Financial Statements: Financials were reviewed for October. Bills: Bills received in the past month and merchant card processing fees for next month were reviewed. Such audited bills and fees for services, supplies, repairs, and maintenance for the Park, Recreation and Forestry Department will be included in the department bills approved hereafter by the City Council and set forth in the minutes of the City Council. Doug Farrand made a motion to approve payment of all bills presented, to approve merchant card processing fees for next month, and to authorize the President and Secretary to issue a requisition for a warrant upon the Finance Officer to spend Park and Recreation monies for payment of such bills and fees. Motion seconded by Renita Kainz. All present voting aye. Motion carried. Order of Business: President Matt Prehn welcomed new board member Nick Gehrts to the board, as Ms. Brenda Stapp has tendered her resignation. Consider amendment to ordinance concerning park hours. Ron Wager City Attorney, reviewed the proposed ordinance changes and asked the board to consider the proposed amendment to the ordinance pertaining to park hours. Discussion was held. Renita Kainz made a motion to recommend approval of the proposed amendment to the ordinance for consideration by the City Council. The motion was seconded by Sara Christensen Blair. All present voting aye. Motion carried. Report on update the Trail Master Plan. Ms. Wendy Van Duyne with Stantek Consulting, presented information to the board on the progress and time line for updating the trail master plan. Report on Lee Park Golf Course Renovation Plan. Mr. Kevin Norby, with Herfort Norby Golf Course Architects, presented information to the board on the proposed Lee Park Golf Course renovation plan. Discussion was held. Doug Farrand made a motion to adopt the proposed renovation plan for Lee Park Golf Course. The motion was seconded by Nick Gehrts. All present voting aye. Motion carried. Report on Lee Park Golf Season. Jon Murdy and Charles Kornmann presented information to the board on how the 2018 golf season went. President Matt Prehn thanked Charles, Jon and their staff for all the hard work this golf season Request authorization to write off delinquent accounts. Doug Johnson presented information to the board on the list of delinquent accounts and requested authorization to write these accounts off. Renita Kainz made a motion to authorize the writing off the delinquent accounts. The motion was seconded by Doug Farrand. All present voting aye. Motion carried. Declare zoo animals as surplus property. Mark Hoven presented information to the board on the list of animals to be declared as surplus. Doug Farrand made a motion to declare the zoo animals as surplus. The motion was seconded by Renita Kainz. All present voting aye. Motion carried. Adjournment: With no further business, Renita Kainz made a motion to adjourn the meeting. Motion was seconded by Doug Farrand. All present voting aye. Motion carried. Meeting adjourned. 1 PARK & RECREATION SPECIAL BOARD MEETING ARCC – EAGLES NEST November 7, 2018 – 12:00 NOON Submitted by: _____________________________ Doug Farrand, Secretary _____________________________ Wende Holzkamm, Office Manager Requisition for warrant upon the Finance Officer, pursuant to Aberdeen City Code, Sec. 36-29, for payment of bills and fees as set forth in the above Minutes: Signed by: Matt Prehn, President Date Countersigned by: Doug Farrand, Secretary Date 2