City Council

1 ABERDEEN CITY COUNCIL October 26, 2022 COUNCIL MEETING AGENDA 7:15 PM – 3rd Floor, City Hall COMMITTEE OF THE WHOLE A. Roll Call B. Guest Speakers C. Department Heads D. Mayor’s Report E. Non-Standing Committee Reports COUNCIL MEETING I. ROLL CALL II. FLAG SALUTE III. APPROVAL OF MINUTES IV. ADDITIONS / DELETIONS V. PUBLIC COMMENT – Agenda Items VI. FINANCE COMMITTEE A. Committee Chair Report B. Approval of expenditures 1. Recommend approval of expenditures and payroll. C. Reports & Communications 1. Report from Finance and IT Support Services recommending that the Council authorize the Mayor to sign Amendment #6 with Next Level Networks LLC, extending their contract until the Desktop Support position is filled. VII. PUBLIC WORKS A. Committee Chair Report VIII. PUBLIC SAFETY A. Committee Chair Report  2 IX. SPECIAL AGENDA ITEMS X. PUBLIC COMMENT PERIOD XI. CITY COUNCIL COMMENT PERIOD XII. CLOSED SESSION A. Closed Session, in accordance with RCW 42.30.140, regarding collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. The City of Aberdeen does not discriminate against or exclude anyone from participation in public meetings. Requests for assistance should be made by contacting the Human Resources Department at 360-537-3207, 24 hours in advance of the meeting. Thank you.  3 Meeting Minutes October 12, 2022 Committee of the Whole Council President Kachman called the Committee of the Whole Hybrid zoom meeting to order at 7:15 pm. Roll Call: Ellis (via zoom), Francy, Gakin, Kachman, Lawrence, Maki, Morrison, Pieraccini, Ross, Shaw, Sidor, Taylor & Mayor Schave. Department Heads Mayors Report Non-Standing Committee Reports Council Meeting Mayor Schave called to order the Hybrid Zoom Video City Council meeting at 7:26 pm. Roll call: Ellis (via zoom), Francy, Gakin, Kachman, Lawrence, Maki, Morrison, Pieraccini, Ross, Shaw, Sidor, Taylor & Mayor Schave. Flag Salute Motion by Kachman, Pieraccini to approve the minutes of the previous meeting. Carried by voice vote. Clarification made by Kachman to advise that the executive session at the end of the meeting is actually going to be a closed session. Public Comment Period opened for agenda items. One comment taken. Committee Reports Finance Motion by Ellis, Pieraccini recommending approval and payment of accounts payable in the total amount of $1,299,143.46 and payroll in the total amount of $835,789.96, check numbers 25624-25626, 79058-79227, and wires 1397-1400. Roll call: all yeas, motion Carried. Report from Finance and the Parks Director recommending that the City Council authorize the Parks Director to hire a firm to perform the structural analysis and a firm to perform the AHERA survey, of 118 W Wishkah Street, for an amount not to exceed $15,000. Motion to adopt. Ellis, Ross. Discussion. Carried by voice vote. Public Works Report from Public Works and the Public Works Committee recommending that the City Council authorize the Mayor to adopt the Public Participation Plan as part of our Shoreline Master Program update. Motion to adopt. Shaw, Francy. Discussion. Carried by voice vote Public Safety Report from Public Safety and the Interim Fire Chief recommending that the City Council authorize the Mayor to sign the ambulance proposal with Braun Northwest, Inc to build the 2023 Ford Ambulance at the rate of $237,270.00 plus tax. Motion to adopt. Ross, Maki. Discussion. Carried by voice vote. Special Agenda Items This is the date set for the Public Hearing on the Parks & Recreation Comprehensive Plan. Motion to open the Public Hearing Kachman, Pieraccini. Carried by voice vote. Two testimonies take. Motion to close the Public Hearing Kachman, Pieraccini. Carried by voice vote. Motion by Kachman, Sidor to approve the four appointments to the Lodging Tax Advisory Committee, with a term ending on 12/31/2022; Dani Bacon, Bobbi McCracken, Jackie Elsos, Lisa Blanchard. Francy recused himself from the vote and left the room. Discussion. Carried by voice vote. Public Comment Period – No comments taken  4 Council Comment taken. Motion by Kachman, Pieraccini to have an analysis of the museum structure be done by legal to see if collections and operations can be transferred to another organization and see what our options are; and then report back to Council. Discussion. Carried by voice vote. Motion by Kachman, Sidor to recess into Closed session for 60 minutes. The purpose of the Closed session is: to discuss collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement. No action is expected after the session. Discussion. Motion to adjourn instead of recess. Ross, Shaw. There being no further business meeting adjourned at 8:10 PM. ________________________________ ________________________________ CITY CLERK MAYOR  5 City of Aberdeen Request for Council Action Washington Since 1884 Date Action is Requested: 10-26-2022 Subject: Extension of Desktop Support Contract with Next Level Networks Title] COMMITTEE: ☒Finance ☐Public Works ☐Public Safety ☐Special Agenda Item TYPE OF ACTION REQUESTED: ☐Ordinance No. Click or tap here to enter text. ☐Resolution No. Click or tap here to enter text. ☒Motion ☐Discussion ☐No Action - Information Only ☐Other: Click or tap here to enter text. SUMMARY OF REQUEST: Request to extend the current Desktop support contract ending October 31st, 2022 until a qualified applicant can be hired, to include background POLICY IMPLICATIONS: ☒This action is in accordance with current policies and procedures. ☐This action would require a new ☐policy ☐ordinance ☐resolution ☐other action from the Council. ☐This action requires a revision to ☐policy ☐ordinance ☐resolution ☐other. FISCAL IMPACT: Continues existing contract with Next Level Networks BUDGETARY STATUS: ☒Funds have already been authorized in this year’s budget. ☐This is an extra-budget expenditure. ☐Funds will be requested for this action, if approved, in next year’s budget. ☐This action will bring in additional revenue. ☐This action has no budgetary implications. ☐This action will reduce expenditures. ☐Other:  6 BACKGROUND/RATIONALE: The contract with Next Level Networks was extended to allow time to create a job description, publish and hire a qualified applicant to provide Desktop Support in house, and work with Next Level to provide IT services to the City of Aberdeen. RECOMMENDATION(S): Extend the current contract until an applicant can hired and trained to provide desktop support. ATTACHMENTS: • [Attachment 1] Requested by: City Administrator Reviewed: Ross Lampky, Support Services Department Director: 7 CITY OF ABERDEEN COMMITTEE REPORT Mayor: Hon. Pete Schave The Members of Your Committee on: Finance Committee and IT Support Services In Reference to: Next Level Networks LLC – Extension of time; Amendment #6 Background: The contract for Next Level Networks LLC was extended to October 31st to allow time for the Desktop Support position to be posted and filled. Interviews were completed and an offer for employment was made to the top two candidates. The first candidate declined due to salary; the second candidate did not complete the background. Interviews are scheduled for new candidates on October 28th, 2022 The position requires a background be completed prior to final acceptance of employment as well as training time with Next Level Networks LLC for the Desktop Support Position that will not be completed by the current October 31st expiration of the contract. We are requesting an extension to the current contract, until the position is filled. Recommended action is to approve the time extension on the contract until the Desktop support position is filled Ross Lampky Support Services ____________________________ ____________________________________ Patricia Soule, CPA Liz Ellis, Chair Finance Director ____________________________________ Kati Kachman, Member October 26, 2022 ____________________________________ Debi Pieraccini – Vice Chair ____________________________________ Stan Sidor, Member 8 2021 Contract Amendment CONSULTANT SERVICES 6th AMENDMENT CITY OF ABERDEEN 200 East market Street Aberdeen, WA 98520 AND NEXT LEVEL NETWORKS LLC 1018 East Wishkah Street #321 Aberdeen, WA 98520 Attn: Adam Johnson Tel: 360-637-4098 Email: support@nInts.tech THIS AGREEEMENT is made and entered between the City of Aberdeen (“City”), a Washington municipal corporation, and Next Level Networks (“Next Level”) a Washington corporation (together “Parties”) is dated this _______ day of October 2022; it is the “Sixth Amendment” to the contract entered between Parties on the 24th day of April 2020 (“underlying agreement”). RECITALS: 1. Extension of Term. The City has determined that the term needs to be extended so the City can complete the background and hiring for the Desktop Support position. The City hereby extends the term of the underlying agreement until the position is filled to include time to train the new hire with Next Level Networks. No other term affected. All other terms of the underlying contract remain in effect through the extended period of this second amendment. IN WITNESS WHEREOF, the parties have executed this Agreement on the ______ day of October, 2022. CITY OF ABERDEEN NEXT LEVEL NETWORKS, LLC __________________________ ___________________________ Pete Schave, Mayor Adam Johnson ATTEST: Approved as to form: _________________________ ____________________________ Patricia Soule, Finance Director Hillary J. Evans, City Attorney 9 10 11 12 13 14 15 16 17