City Council

Honorable Mayor Douglas Orr Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Melvin Taylor David Gakin Liz Ellis Stan Sidor Joshua Francy David Lawrence Kacey Morrison John Maki Scott Prato Deb Hodgkin Debi Pieraccini Sydney Swor ABERDEEN CITY COUNCIL REGULAR MEETING AGENDA 1620 Edward P. Smith Drive Grays Harbor College, tulalW Building 3000 Wednesday, January 29, 2025 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA 5. PUBLIC COMMENT PERIOD The public may comment on subjects of interest not listed on the agenda or items listed on the Consent Agenda. The City of Aberdeen requests that you provide your full name. If you reside in Aberdeen, please also include your Ward number; if you do not reside in Aberdeen, please state the city in which you live. Please limit comments to three (3) minutes to ensure all citizen have sufficient time to speak. 6. CONSENT AGENDA Item on the Consent Agenda are considered to be routed by the Council and will be enacted on with a motion unless separate discussion is requested. Approval of the Consent Agenda authorizes the Mayor to implement each item in accordance with staff recommendations. A. Minutes from January 22, 2025 7. MAYORS REPORT 8. COUNCIL REPORTS 9. STAFF REPORTS 10. REQUESTS FOR COUNCIL ACTION A. Public Works 1. Resolutions a. A Resolution setting that date of February 12, 2025 for a Public Hearing on the Annual Project Plan for the Transportation Benefit District for the year 2025. 11. PUBLIC COMMENT PERIOD 12. GOOD OF THE ORDER 13. ADJOURNMENT The City of Aberdeen does not discriminate against or exclude anyone from participation in public meetings. Requests for assistance should be made by contacting the Human Resources Department at 360-537-3207, 24 hours in advance of the meeting. Thank you.  City Council Meeting Minutes City of Aberdeen Aberdeen City Hall • Council Chambers Washington 200 E. Market Street Since 1884 Aberdeen, WA 98520 Aberdeenwa.gov Meeting Date: January 22, 2025 Location: The physical location of the Council Meeting was at the Grays Harbor College, 1620 Edward P. Smith Dr. 3000 Building, Aberdeen, Washington. The meeting was conducted as a hybrid meeting with in- person and virtual participation options. COUNCIL MEETING Call to Order: The regular meeting of the Aberdeen City Council was called to order at 6:30 P.M. by Mayor Orr Roll Call: Ellis, Gakin, Lawrence, Maki, Morrison, Pieraccini, Prato, Sidor, Swor, Taylor and Mayor Orr. Motion by Councilmember Ellis, seconded by Councilmember Pieraccini to excuse Councilmembers Francy and Hodgkin. Carried by voice vote. Flag Salute Approval of the Agenda Motion by Council President Swor, seconded by Councilmember Pieraccini to approve the agenda. Discussion. Motion by Council President Swor, seconded by Councilmember Sidor to add the last two members of the Utility Rate Advisory Committee to the agenda under Finance item 2A, Michelle Nipper for Ward 5 and Samantha Thurston as the at large member. Discussion. Carried by voice vote. Motion to approve the agenda as amended by Council President Swor, seconded by councilmember Sidor. Carried by voice vote. Presentations a. Debra Seeman of David Evans and Associates – US 12 HRS project update Public Comments Public Comment Period opened. Two comments taken Consent Agenda Motion by Council President Swor, seconded by Councilmember Sidor to approve the Consent Agenda including check numbers 88352-88549. Carried by voice vote. Mayors Report – Mayor Orr gave report Council Reports – Councilmembers Ellis and Morrison gave report Staff Reports – City Administrator Clemens and Directors Barnum and Sangder gave report Requests for Council Action Finance: Chair Prato Request recommending the City Council to authorize the surplus of the Kysor Panel systems walk in cooler and cooling unit to be sold at public auction and the proceeds deposited in the Museum fund 125. Motion by Councilmember Prato, seconded by Councilmember Swor to approve the request. Carried by voice vote. Motion by Councilmember Prato, seconded by Councilmember Swor to approve the appointments of Deb Wilson, Madison Smith, Kevin Moynihan, Antara Croft, Michelle Nipper, Jaimie Onigkeit, and Samantha Thurston to the Utility Rate Advisory Committee. Carried by voice vote. Public Safety: Chair Pieraccini Request recommending that the City Council approve an interlocal agreement for Emergency Management Assistance Compact (EMAC) and Pacific Northwest Emergency Management Arrangement (PNEA) between the City of Aberdeen and the State of Washington Military Department. Motion by Councilmember Pieraccini, seconded by Councilmember Sidor to approve the request. Carried by voice vote. Motion by Councilmember Pieraccini, seconded by Councilmember Sidor to approve the appointment of Patrick Paulsen, PA-C to the Opioid Abatement Council. Discussion. Carried by voice vote. Public Works: Vice Chair Ellis Request recommending the City Council authorize the Public Works Director to execute Supplemental Agreement #5 with HDR for the US 101 Safety Improvement Project. Motion by Councilmember Ellis, seconded by Councilmember Pieraccini to approve the request. Discussion. Carried by voice vote. Special Committee Items: Council President Swor This is the date set for the Public Hearing on Bill 25-01, an Ordinance establishing a Separation Incentive Program to eligible City of Aberdeen Employees. Motion by Council President Swor, seconded by Councilmember Sidor to open the Public Hearing. Carried by voice vote. No testimony taken. Motion by Council President Swor, seconded by Councilmember Sidor to close the Public Hearing. Carried by Voice vote. Request from Personnel Committee recommending that the City Council adopt the job description and classification of Public Works Lead Administrative Coordinator and promote Alyson Pennant into the position effective immediately. Motion by Council President Swor, seconded by Councilmember Ellis to approve the request. Carried by voice vote. Approval of Committee on Committees’ recommendations. Motion by Council President Swor, seconded by Councilmember Sidor to approve the recommendation. Discussion. Carried by voice vote. Motion by Council President Swor, seconded by Councilmember Sidor to approve the appointment of John Cooper to the Arts Commission for a term ending the second Monday in January 2030. Carried by voice vote. Motion by Council President Swor, seconded by Councilmember Sidor to approve the appointment of Lee Bacon to the Planning Commission for an unexpired term ending on January 11, 2026. Carried by voice vote. Motion by Council President Swor, seconded by Councilmember Sidor to approve the appointment of Roy Vataja to the Historic Preservation Commission for an unexpired term ending on May 31, 2027. Carried by voice vote. Page 2 of 3 – Aberdeen City Council Meeting Minutes – January 22, 2025  First reading of Bill 25-02, An Ordinance renaming Title 16 to be “Historic Preservation”; repealing chapter 16.08 relating to Short Plats; and repealing chapter 16.16 relating to mobile home parks. Motion by Council President Swor, seconded by Councilmember Sidor to approve the first reading. Carried by voice vote. First reading of Bill 25-03. An Ordinance repealing chapter 17.50 related to Historic Preservation; repealing chapter 16.04 related to the Comprehensive Plan; and adopting a new chapter 16.04 related to the City’s Historic Preservation Code. Motion by Council President Swor, seconded by Councilmember Sidor to approve the first reading. Carried by voice vote. Second reading of Bill 25-01, an Ordinance establishing a Separation Incentive Program for eligible City of Aberdeen employees. Motion by Council President Swor, seconded by Councilmember Sidor to approve the second reading. Carried by voice vote. Motion by Councilmember Morrison, seconded by Councilmember Pieraccini to accept the second reading as the third and move into final passage. Carried by Roll Call vote. ORDINANCE 6722 Public Comments Public Comment Period opened. one comment taken Good of the Order – Council President Swor gave report Motion by Councilmember Pieraccini, seconded by Councilmember Sidor to Adjourn The meeting adjourned at 7:37 pm. ________________________________ ________________________________ Becca Weiss, DEPUTY CITY CLERK Douglas Orr, MAYOR Page 3 of 3 – Aberdeen City Council Meeting Minutes – January 22, 2025  City of Aberdeen Washington Since 1884 Request for Council Action Date Action is Requested January 29, 2025 Subject: A Resolution setting the date for a Public Hearing on the Annual Project Plan for the Transportation Benefit District for the Year 2025 COMMITTEE: ☐Finance ☒Public Works ☐Public Safety ☐Special Agenda Item TYPE OF ACTION REQUESTED: ☐Ordinance No. ☒Resolution No. 2025-XX ☐Motion ☐Discussion ☐No Action - Information Only ☐Other: SUMMARY OF REQUEST: Set a date of February 12, 2025 to conduct a Public Hearing to receive comments on the proposed Annual Project Plan for the Year 2025. POLICY IMPLICATIONS: ☒This action is in accordance with current policies and procedures. ☐This action would require a new ☐policy ☐ordinance ☐resolution ☐other action from the Council. ☐This action requires a revision to ☐policy ☐ordinance ☐resolution ☐other. ☐Does not affect current policies and procedures. FISCAL IMPACT: Projected expenses associated with Transportation Benefit District improvements are slightly less than budgeted due to the US 101 Safety Improvement Project beginning construction in 2026. BUDGETARY STATUS: ☒Funds have already been authorized in this year’s budget. ☐This is an extra-budget expenditure. ☐Funds will be requested for this action, if approved, in next year’s budget. ☐This action will bring in additional revenue. ☒ This action will require city staff time and/or labor. ☐This action has no budgetary implications. ☐This action will reduce expenditures. ☐Other:  City of Aberdeen Washington Since 1884 BACKGROUND/RATIONALE: Public hearings are a valuable and functional tool to receive public testimony regarding the approach of a project plan. Additionally, the operational framework relating to the management of the Transportation Benefit District adopted in 2019 requires a public hearing prior to adoption of the Transportation Benefit District Project Plan. RECOMMENDATION(S): It is recommended that Council adopt the proposed resolution setting the date of February 12, 2025, to hold a public hearing to receive public testimony on the proposed Annual Project Plan for the Year 2025. ATTACHMENTS: • Resolution 2025-xx; A Resolution Setting the Date for a Public Hearing on the Annual Project Plan for the Transportation Benefit District for the Year 2025 • Proposed 2025 Annual Project Plan Rick Sangder Director Name Director Signature Joshua Francy Committee Chair Name Committee Chair Signature This request aligns with the following City Council Values: ☐ Workforce Engagement & Development ☒ Vibrant, Safe & Healthy Community ☐ Economic Development ☒ Infrastructure Investment ☒ Fiscal Responsibility ☒ Communications & Outreach  RESOLUTION No. 2025 – A RESOLUTION SETTING THE DATE FOR A PUBLIC HEARING ON THE ANNUAL PROJECT PLAN FOR THE TRANSPORTATION BENEFIT DISTRICT FOR THE YEAR 2025 WHEREAS the Aberdeen City Council passed Resolution 2019-23 which prescribed the process by which the Aberdeen Transportation Benefit District would develop and approve Annual Project Plans; and WHEREAS Annual Project Plans are to be submitted to the City Council no later than January 31 of each year beginning in 2020; and WHEREAS Resolution 2019-23 confirms the City Council shall schedule a public hearing to receive comments on the proposed Annual Project Plan prior to adoption; and WHEREAS Resolution 2019-23 further confirms the City Council shall approve an Annual Project Plan no later than March 1 of each year; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ABERDEEN: A public hearing to receive comments on the proposed 2025 Annual Project Plan shall be held on Wednesday, February 12, 2025 at 6:30 PM during the regular meeting of the Aberdeen City Council. PASSED and APPROVED on this 29th day of January, 2025. ______ Douglas Orr, Mayor ATTESTED: ______ Becca Weiss, Deputy City Clerk  DRAFT 2025 TBD Annual Project Plan Adopted by Resolution 2025-XX 2025 Transportation Benefit District Annual Project Plan Adopted by Resolution 2025-XX EST. TBD 2024 STARTING BALANCE $ 3,625,740 EST. TBD 2024 REVENUE $ 1,085,000 EST. 2024 AVAILABLE TBD FUNDS $ 4,710,740 TOTAL EXPENSES TBD USES TASK NAME ALLOCATION BUDGET ALLOCATION TOTAL TBD 1 Overlays & Rebuilds 14.50% $ 1,932,500 43.39% $ 855,855 2 Concrete Panels 0.94% $ 125,000 6.34% $ 125,000 3 Sidewalks 0.75% $ 100,000 5.07% $ 100,000 4 Safety Projects 7.16% $ 954,500 20.51% $ 404,500 5 Alleys 0.50% $ 66,000 3.35% $ 66,000 6 Asphalt Patches 0.45% $ 60,000 3.04% $ 60,000 7 Preconstruction Expenses 74.50% $ 9,930,000 10.14% $ 200,000 Contingency 1.21% $ 161,136 8.17% $ 161,136 TBD 2024 TOTAL 100.00% $ 13,329,136 100.00% $ 1,972,491 GRANT FUNDING $ 11,356,645 TBD USES $ 1,972,491 Carry to 2024 $ 2,738,250 TASK 1 - OVERLAYS & REBUILDS Budget $ 1,932,500 Description: Funds are provided for repairing subgrade, grinding existing asphalt, and laying new asphalt. Work may include new curb ramps, curb lines, sidewalks, and drainage improvements. Plans and specs are prepared by Engineering Department in most cases. Work may be performed by lowest-bidding contractor or by City crews. Subtask Location HMA Qty (tons) Work By Estimate Grant Funds City Prep Grant Match TOTAL TBD 1.01 Exchange Inlay City $ 105,000 $ - $ - $ - $ 105,000 1.02 Williams Inlay Contractor $ 250,000 $ - $ - $ - $ 250,000 1.03 Sumner Ave Sidewalk Improvements Contractor $ 1,402,500 $ 1,076,645 $ - $ 325,855 $ 325,855 1.04 Belaire and Mountview Intersection City $ 100,000 $ - $ - $ - $ 100,000 1.05 Gravel Street Conversions City $ 75,000 $ - $ - $ - $ 75,000 TOTAL $ 1,932,500 $ 1,076,645 $ - $ 325,855 $ 855,855 TASK 2 - CONCRETE PANELS Budget $ 125,000 Description: Funds are provided for selectively replacing concrete panels along concrete streets. Panels to be replaced are identified by Engineering Department. Plans and specs are prepared by Engineering Department. Work may be performed by lowest-bidding contractor or by City crews. Subtask Location 2.01 F St; between 1st and 2nd Ave 2.02 Bradford between Alden and Alden 2.03 5th St between Canyon Ct and Elliot Ln 2.04 Additional locations identified by the City Engineer TASK 3 - SIDEWALKS Budget $ 100,000 Description: Funds are provided for repairing and constructing sidewalks. Work may include drainage improvements and associated road work. Plans and specs are prepared by Engineering Department. Work may be performed by lowest-bidding contractor or by City crews. Subtask Location 3.01 Market St between I St and K St 3.02 Broadway St between 1st St and Market St (Sidewalk on both sides) 3.03 5th St between Canyon Ct and Elliot Ln 3.04 Additional locations identified by the City Engineer 1  DRAFT 2025 TBD Annual Project Plan Adopted by Resolution 2025-XX TASK 4 - SAFETY PROJECTS Budget $ 954,500 Description: Funds are provided to implement transportation safety measures to address pedestrian safety based on vehicle crash data. Locations are influenced by the current Local Road Safety Plan. Subtask Location Work By Estimate Grant Funds City Prep Grant Match TOTAL TBD 4.01 Systemic Safety Improvements Contractor $ 874,500 $ 550,000 $ - $ 324,500 $ 324,500 4.02 Aberdeen Traffic Signal Modfiications City $ 30,000 $ - $ 30,000 4.03 Locations identified by the City Engineer City $ 50,000 $ - $ 50,000 TOTAL $ 954,500 $ 550,000 $ - $ 324,500 $ 404,500 TASK 5 - ALLEYS Budget $ 66,000 Description: Funds are provided for City crews to perform alley paving at locations directed by the City Engineer. The Engineering Department provides design to the crews as needed. Subtask Location 5.01 Alley, 2700 BLK Pacific Ave 5.02 Alley, 2600 BLK Pacific Ave 5.03 Alley, 2500 BLK Pacific Ave 5.04 Alley, 2200 BLK Morgan 5.05 Additional locations identified by the City Engineer TASK 6 - ASPHALT PATCHES Budget $ 60,000 Description: Funds are provided for City crews to selectively patch asphalt along asphalt streets and adjust/repair pavement around utility covers. Locations are identified by Engineering Department. Plans and specs are prepared by Engineering Department as needed. Locations: Asphalt patches on local City roadways and utility cover repairs on all roadways within the City. The Engineering Department provides locations to the crews. TASK 7 - PRECONSTRUCTION EXPENSES Budget $ 9,930,000 Description: Funds are provided to facilitate external (consultant) design activities and other preconstruction expenses for improvements where state and/or federal dollars have been received. In the majority of cases, funds are provided as match requirements to complete the phase. Construction expenses will be displayed in Task 1 in future years. Subtask Location Work By Estimate Grant Funds Grant Match TOTAL TBD 7.01 Aberdeen US 12 Highway Rail Separation* Consultant $ 8,530,000 $ 8,530,000 $ - $ - 7.02 North Aberdeen Bridge* Consultant $ 1,200,000 $ 1,200,000 $ - $ - 7.03 Tyler Street Expansion Consultant $ 150,000 $ - $ - $ 150,000 7.04 US 101 SIP Consultant $ 50,000 $ - $ 50,000 $ 50,000 TOTAL $ 9,930,000 $ 9,730,000 $ 50,000 $ 200,000 * - The 2025 costs shown in the table above are reflective of the anticipated 2025 expenditures and are not intended to be representative of all preconstruction expenses. For more information, please refer to the most recent Transportation Improvement Plan. 2