City Council

City of Alameda Meeting Agenda City Council Tuesday, March 3, 2015 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 SPECIAL MEETING - CLOSED SESSION - 6:00 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2015-1392 PUBLIC EMPLOYEE APPOINTMENT/HIRING Pursuant to Government Code § 54957 Title/description of position to be filled: City Manager Attachments: Submittal 4 Announcement of Action Taken in Closed Session, if any 2015-1422 Closed Session Announcement - March 3, 2015 Attachments: Closed Session Announcement 5 Adjournment - City Council The Special City Council Meeting agenda was added Monday, February 23, 2015 at 2:00 p.m. REVISED - REGULAR CITY COUNCIL MEETING - 7:00 P.M. Pledge of Allegiance 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 3-A 2015-1401 Oral Update by the Interim Fire Chief on the Fluid Spill in the Estuary. City of Alameda Page 1 Printed on 3/4/2015 City Council Meeting Agenda March 3, 2015 Attachments: Submittals 3-B 2015-1315 Proclamation declaring March, 2015 as Women in Military History Month. (City Manager 2110) 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2015-1381 Minutes of the Special City Council Meeting Held on January 21, 2015; and the Special City Council Meeting, the Special Joint City Council and Successor Agency to the Community Improvement Commission Meeting and the Regular City Council Meeting Held on February 3, 2015. (City Clerk) 5-B 2015-1384 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2015-672 Recommendation to Allocate Seventy-four Thousand Dollars ($74,000) from the Technology Services Fund (704) for a Contract with Soft Resources, Inc. for Computer Consulting Services to Support the Human Resources Department’s Needs Assessment and Procurement of a New Human Resources Information System (HRIS). (Human Resources 704) Attachments: Exhibit 1 - Scope of Services 5-D 2015-1215 Recommendation to Award a Contract in the Amount of $130,065, Including Contingencies, to Clark Services for Cleaning and Maintenance of Park Street, Webster Street, and Marina Village. (Public Works 275) Attachments: Exhibit 1 - Contract 5-E 2015-1325 Recommendation to Award Contract in the Amount of $175,032, including Contingencies, to W. Bradley Electric, Inc. for Installation of Pedestrian Push Button Upgrades Proposed for Blind or Visually-Impaired Individuals, No. P.W. 12-14-17. (Public Works 310) Attachments: Exhibit 1 - Contract 5-F 2015-1320 Adoption of Resolution Appointing an Engineer-of-Work and an Attorney-of-Record for Island City Landscaping and Lighting District 84-2. (Public Works 275) Attachments: Exhibit 1 - Zone Maps Resolution City of Alameda Page 2 Printed on 3/4/2015 City Council Meeting Agenda March 3, 2015 5-G 2015-1321 Adoption of Resolution Appointing an Engineer-of-Work and an Attorney-of-Record for Maintenance Assessment District 01-1 (Marina Cove). (Public Works 276) Attachments: Exhibit 1 - Maintenance Assessment District Map Resolution 5-H 2015-1322 Adoption of Resolution Approving the Final Map and Bond, Authorizing Execution of Subdivision Improvement Agreement and Accepting Dedications and Easements for Tract 8118 (Marina Shores). (Public Works 310) Attachments: Exhibit 1 - Final Map Exhibit 2 - Subdivision Improvement Agreement Resolution 5-I 2015-1383 Final Passage of Ordinance Approving and Authorizing the City Manager to Execute Documents Necessary to Implement the Terms of the Lease with Complete Coach Works, a California Corporation, for a Lease for Two Years and Nine Months in a Portion of Building 24 Located at 2301 Monarch Street at Alameda Point. (Base Reuse 819099) 6 Regular Agenda Items 6-A 2015-1338 Introduction of Ordinance Approving a Lease and Authorizing the City Manager to Execute Documents Necessary to Implement the Terms of a 60 Year Lease Agreement and Approve a Temporary Right of Entry Permit with Water Emergency Transportation Authority (WETA) for 0.73 acres of Undeveloped Upland Real Property and 3.4 acres of Submerged Lands located along West Hornet and Ferry Point Streets at Alameda Point. (Base Reuse 858) Attachments: Exhibit 1 - Diagram of Leasehold Area Exhibit 2 - WETA Lease Exhibit 3 - Right of Entry Exhibit 4 - Rendering Ordinance External Correspondence WETA Presentation 6-B 2015-1324 Introduction of Ordinance Amending Alameda Municipal Code Chapter XIX, Section 19-4 (Underground Utility Districts) to Approve the Redesigned Underground Utility District Policy. (Alameda Municipal Power) City of Alameda Page 3 Printed on 3/4/2015 City Council Meeting Agenda March 3, 2015 Attachments: Exhibit 1 - Overhead to Underground Utility Conversions for the City of Alameda Exhibit 2 - Draft City of Alameda Underground Utility Distrcit Program Master Plan Presentation Ordinance External Correspondence 6-C 2015-1216 Recommendation to Award a Contract in the Amount of $567,000, Including Contingencies, to IPS Group, Inc. for the Purchase, Installation, and Operation of 822 Single-Space “Smart” Parking Meters and Authorize the City Manager to Execute any Necessary Documents. (Public Works 224) Attachments: Exhibit 1 - Contract Presentation 6-D 2015-1323 Recommendation to Adopt Plans and Specifications and Authorize a Call for Bids for Fire Station No. 3, No. P.W. 12-14-18. (Public Works 310) Attachments: Exhibit 1 - Plans Exhibit 2 - Specifications Exhibit 3 - Staff Report 7-29-14 6-E 2015-1386 Recommendation to Award Contract in the Amount of $256,292 to Cultivate Studio and Urban Planning Partners (UPP), Inc. to Prepare the Main Street Neighborhood Specific Plan for Alameda Point (AP). (Base Reuse 819099) Attachments: Exhibit 1 - AP Zoning Exhibit 2 - UPP Consultant Agreement 7 City Manager Communications - Communications from City Manager 8 Oral Communications, Non-Agenda (Public Comment) - Any person may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9-A 2015-1380 Consider Re-establishing an Economic Development Commission for the City of Alameda. (Vice Mayor Matarrese) 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 11 Adjournment - City Council City of Alameda Page 4 Printed on 3/4/2015 City Council Meeting Agenda March 3, 2015 The agenda was revised on February 26, 2015 at 2:30 p.m. to add Item 3-A to inform the public that an oral report would be provided. • Sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the Meeting to request an interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council Meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 5 Printed on 3/4/2015