City Council

City of Alameda Meeting Agenda City Council Tuesday, September 1, 2015 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 REVISED ON 8/25/2015 AT 2:00 P.M. SPECIAL MEETING - CLOSED SESSION - 5:30 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2015-1942 CONFERENCE WITH LABOR NEGOTIATORS (54957.6) City Negotiator: Elizabeth D. Warmerdam Employee Organizations: International Brotherhood of Electrical Workers, Local 1245 (IBEW), Electric Utility Professional Association of Alameda (EUPA), Alameda City Employees Association (ACEA), Alameda Police Officers Association Non-Sworn Unit (PANS), and Alameda Management and Confidential Employees Association (MCEA) Under Negotiation: Salaries and terms of employment 3-B 2015-1993 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 Number of cases: Two (As Defendant - City Exposure to Legal Action) 4 Announcement of Action Taken in Closed Session, if any 2015-2042 September 1, 2015 Closed Session Announcement Attachments: Announcement 5 Adjournment - City Council REGULAR CITY COUNCIL MEETING - 7:00 P.M. City of Alameda Page 1 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 Pledge of Allegiance 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 3-A 2015-1612 Proclamation Declaring September 1, 2015 as Housing Authority Appreciation Day for 75 Years of Service to Lower Income Alameda Residents. (Housing 236) Attachments: Submittal 3-B 2015-1963 Proclamation Declaring September 1, 2015 as Alameda Fights Back Day to Promote Awareness of the Fight Against Cancer and the Alameda Relay for Life. 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2015-1986 Minutes of the Special and Regular City Council Meetings and the Joint City Council and Successor Agency to the Community Improvement Commission Meeting Held on July 7, 2015; the Regular City Council Meeting Held on July 16, 2015; and the Special and Regular City Council Meetings Held on July 21, 2015. (City Clerk) 5-B 2015-1987 Bills for Ratification. (Finance) Attachments: BIlls for Ratification 5-C 2015-1818 Recommendation to Accept the Quarterly Sales Tax Report for the Period Ending June 30, 2015 Collected During the Period January 1, 2015 to March 31, 2015. (Finance 2410) Attachments: Exhibit 1 - Quaterly Sales Tax Report Supplemental Information 5-D 2015-1945 Recommendation to Accept the Treasury Report for the Quarter Ending June 30, 2015. (Finance 2410) Attachments: Exhibit 1 - Quarterly Investment Report 5-E 2015-1921 Recommendation to Authorize the City Manager to Enter into a Purchase Agreement not to Exceed $130,452 for the Replacement of City of Alameda Page 2 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 One Americans with Disabilities Act (ADA) Bus for the Paratransit Program. (Recreation and Parks 4225-287) Attachments: Exhibit 1 - Champion LF Transport Flex Bus Quote 5-F 2015-1940 Recommendation to Authorize the Interim City Manager to Execute an Agreement with CSG Consulting Services for Professional Plan Check Services for a 12-Month Term in an Amount not to Exceed $300,000. (Community Development 481003) Attachments: Exhibit 1 - CSG Contract 5-G 2015-1941 Recommendation to Accept the Work of Rosas Brothers Construction for the Repair of Concrete Sidewalk, Curb, Gutter, Driveway, and Minor Street Patching, FY14-15, Phase 15, No. P.W. 04-15-08. (Public Works 310) 5-H 2015-1946 Recommendation to Award Three Separate Contracts in the Amount of $75,000 Each (Total Expenditure of $225,000) to the Following Providers: Salas O’Brien, YEI Engineers, Inc., and Schaaf & Wheeler, for On-Call Mechanical Engineering Services. (Public Works 310) Attachments: Exhibit 1 - Salas O'Brien Contract Exhibit 2 - YEI Engineers Contract Exhibit 3 - Schaaf & Wheeler Contract 5-I 2015-1949 Recommendation to Award Three Separate Contracts in the Amount of $75,000 Each (Total Expenditure of $225,000) to the Following Providers: Salas O’Brien, YEI Engineers, Inc., and The Engineering Enterprise, for On-Call Electrical Engineering Services. (Public Works 310) Attachments: Exhibit 1 - Salas O'Brien Contract Exhibit 2 - YEI Engineers Contract Exhibit 3 - Engineering Enterprise Contract 5-J 2015-1943 Recommendation to Amend the Term of the Contract for Brown Reynolds Watford (BRW) Architects to Provide Professional Services for the Design, Construction Documents, and Contract Management for the Emergency Operations Center/Fire Station 3. (Public Works 310) Attachments: Exhibit 1 - BRW Contract Amendment Exhibit 2 - Original BRW Contract 5-K 2015-1976 Recommendation to Award a Contract in the Amount Not to Exceed $305,698 to AECOM Technical Services, Inc. for Containment, Off-Haul, Disposal, and Reporting of Hazardous Soil at the Project Site of the Emergency Operation Center/Fire Station 3, 1809 Grand Street. (Public Works # 310) Attachments: Exhibit 1 - AECOM Contract City of Alameda Page 3 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 5-L 2015-1502 Recommendation to Award Two Separate Three Year Contracts with up to Two Optional Three Year Extensions to Kaiser Permanente Medical Center in an Amount Not to Exceed $200,000 for City of Alameda Occupational Medical Services and to Preferred Alliance, Inc., in an Amount Not to Exceed $30,000 for Drug Testing Services in Conjunction with Services Provided by Kaiser Permanente Medical Center (Total Expenditure of $230,000). (Human Resources 2510) Attachments: Exhibit 1 - Contract with Kaiser Permanente Exhibit 2 - Contract with Preferred Alliance 5-M 2015-1932 Adoption of Resolution Amending the Electric Utility Professionals of Alameda (EUPA) Salary Schedule Establishing the Classifications of Utility Analyst and Utility Project Manager. (Human Resources 2510) Attachments: Resolution - EUPA Salary Schedule 5-N 2015-1934 Adoption of Resolution Amending the City of Alameda Executive Management (EXME) Compensation Plan to Eliminate the Classification of Administrative Services Director; and Adoption of Resolution Approving Workforce Changes in the Human Resources Department. (Human Resources 2510) Attachments: Resolution - EXME Compensation Plan Amendment Resolution - Human Resources Workforce Changes 5-O 2015-1951 Adoption of Resolution Electing to be Subject to the Public Employees’ Medical and Hospital Care Act at an Equal Amount for Employees and Annuitants to Include Non-Represented, Part-Time Employees into the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA) Health Program Due to the Employer Shared Responsibility Provision “Pay or Play” Rule of the Affordable Care Act “ACA”. (Human Resources 2510) Attachments: Resolution - PEMHCA 5-P 2015-1957 Adoption of Resolution in Support of New Sustainable Funding for State and Local Transportation Infrastructure by the State of California. (City Manager 2110) Attachments: Exhibit 1 - Citywide Transportation Maintenance and Rehabilitation Projects Exhibit 2 - Fix Our Roads Fact Sheet Resolution - Infrastructure Funding 5-Q 2015-1964 Final Passage of Ordinance Amending the Alameda Municipal Code by Adding Article XIV to Chapter VI Concerning the Review of Rent Increases. (Community Development 481005) City of Alameda Page 4 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 Attachments: External Correspondence Additional External Correspondence Submittal 5-R 2015-1965 Final Passage of Ordinance Amending the Alameda Municipal Code by Adding Section 2-23 to Article II Concerning the Creation of a Rent Review Advisory Committee. (Community Development 481005) 5-S 2015-1966 Final Passage of Ordinance Amending the Alameda Municipal Code by Deleting Section 25-2.4 Concerning the Accrual Of Sick Leave By Part Time Employees. (Human Resources 2512) 5-T 2015-1975 Final Passage of Ordinance Approving and Authorizing an Option and Purchase Agreement Between the City of Alameda and Alameda Housing Authority and Authorizing the Interim City Manager to Execute All Necessary Documents. [Requires Four Affirmative Votes] (Community Development 481005) 6 Regular Agenda Items 6-A 2015-1956 Adoption of Resolutions Appointing Arnold Brillinger and Reappointing Susan Deutsch as Member of the Commission on Disability Issues; Appointing David Mitchell and Sandy Sullivan as Members of the Planning Board; Reappointing Daniel Hoy as a Member of the Public Art Commission; Appointing Ronald Limoges and Adam Trujillo as Members of the Recreation and Park Commission; and Reappointing Chris Miley as a Member of the Transportation Commission. Attachments: External Correspondence 6-B 2015-1933 Introduction of Ordinance Amending the Alameda Municipal Code by Amending Various Sections of Article VIII (Sunshine Ordinance) in Chapter II (Administration) and Adding New Sections 2-90.3, 2-90.4 and 2-91.18 Concerning Local Standards to Ensure Public Access to Public Meetings and Public Records. (City Attorney 2310) Attachments: Exhibit 1 - Sunshine Ordinance Redline with Explanations Exhibit 2 - Current Sunshine Ordinance Exhibit 3 - Open Government Minutes Presentation Ordinance - Amending Sunshine Ordinance 6-C 2015-1950 Summary: Review of 100-Room Hotel Development at the Harbor Bay Business Park. Public Hearing to Consider (1) an Appeal by UNITEHERE! Local 280 Challenging the Planning Board’s Approval of Final Development City of Alameda Page 5 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 Plan and Design Review for Construction of a 100-Room Hotel at 2350 Harbor Bay Parkway, (2) Mayor Spencer’s Call for Review of the Planning Board Action, and (3) Adoption of Resolution Documenting the Council Action. (Community Development 481001) Attachments: Exhibit 1 - April 13, 2015 Planning Board Staff Report Exhibit 2 - July 13, 2015 Planning Board Staff Report Exhibit 3 - Marriott Fairfield Inn Alameda Design Review Packet Exhibit 4 - Petition for Appeal Exhibit 5 - Abrams & Associates, Trip Generation and Parking Letter Exhibit 6 - Letter from the Airport Land Use Commission Exhibit 7 - Letter from the Federal Aviation Administration Exhibit 8 - Burrowing Owl Habitat Assessment/Survey Resolution - Hotel Appeal External Correspondence Additional External Correspondence Presenation 6-D 2015-1947 Public Hearing to Consider (1) the Planning Board’s Recommendation to Approve a Vesting Tentative Map and Density Bonus Application to Permit Construction of 52 Units on a 2.78 Acre Parcel Located at 2100 Clement Avenue, and (2) Adoption of Resolution Approving Vesting Tentative Map 10305 and Density Bonus Application for the Development of 52 Homes on 2.78 Acres of Land at 2100 Clement Avenue. The Proposal is Categorically Exempt from Review Under the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15332 Infill Development Projects. (Community Development 481001) Attachments: Exhibit 1 - 2100 Clement Vesting Tentative Map Exhibit 2 - 2100 Clement Density Bonus Application Exhibit 3 - June 22, 2015 Planning Board Staff Report Exhibit 4 - July 13, 2015 Planning Board Staff Report External Correspondence Resolution - 2100 Clement Avenue Staff Submittal 6-E 2015-1939 Response to City Council Referral Regarding a Possible Wetlands Mitigation Bank at Alameda Point. (Base Reuse 819099) Attachments: Exhibit 1 - Map of Potential Wetlands Mitigation Banking Sites within Alameda Point City of Alameda Page 6 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 7 City Manager Communications - Communications from City Manager 8 Oral Communications, Non-Agenda (Public Comment) - Any person may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9-A 2015-1896 Consider Directing the City Manager to Draft a Policy or Strategy to Increase the Transient Occupancy Tax (TOT) Above the Current Rate of 10%, with a Portion, or All, of Revenues Attributable to the Rate Above the Original 10% Dedicated to Specified Visitor-Serving Activities. (Councilmember Daysog) Attachments: Presentation External Correspondence 9-B 2015-1897 Consider Directing the City Manager to Draft Policies with Regard to AirBnb and Related Temporary Lodging Activities in Residential Homes and Zoning Districts. (Councilmember Daysog) Attachments: Presentation 9-C 2015-1958 Consider Requesting an Update on Project Stabilization Agreements (PSA) and Consider Providing Direction on the Priority, Deadline and Parameters of PSA for Alameda Point and Public Works Projects. (Councilmember Oddie) Attachments: Attachments 9-D 2015-1985 Consider Directing Staff to Review the City’s Process for Board and Commission Appointments. (Councilmember Oddie) Attachments: Submittal 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 10-A 2015-1978 Consideration of Mayor’s Nominations to the Commission on Disability Issues, Housing Authority Board of Commissioners and Library Board. 11 Adjournment - City Council City of Alameda Page 7 Printed on 9/2/2015 City Council Meeting Agenda September 1, 2015 • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the meeting to request atranslator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 8 Printed on 9/2/2015