City Council

City of Alameda Meeting Agenda City Council Tuesday, May 17, 2016 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 NOTE: NEWLY ADDED TIME FRAMES FOR AGENDA ITEMS ARE ONLY ESTIMATES. Discussions on each item could take more or less time. Anyone interested in speaking is encouraged to arrive early rather than relying on the estimates. SPECIAL MEETING - CLOSED SESSION - 4:30 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2016-2894 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code § 54956.9) CASE NAME: Zachary Ginsburg v. City of Alameda COURT: Superior Court of the State of California, County of Alameda CASE NO: RG15791428 (45 minutes) 3-B 2016-2895 CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code § 54957.6) City Negotiator: Elizabeth D. Warmerdam and Nancy Bronstein Employee Organizations: International Brotherhood of Electrical Workers, Local 1245 (IBEW) Under Negotiation: Salaries and terms of employment (20 minutes) 3-C 2016-2853 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9 of the Government Code Number of cases: One (As Plaintiff - City Initiating Legal Action) (45 minutes) 3-D 2016-2860 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code City of Alameda Page 1 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 Number of cases: One (As Defendant - City Exposure to Legal Action) 4 Announcement of Action Taken in Closed Session, if any 5 Adjournment - City Council SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC) - 6:59 P.M. Pledge of Allegiance 1 Roll Call - City Council, SACIC 2 Oral Communications, Non-Agenda (Public Comment) - Speakers may address the Council/Agency regarding any matter not on the agenda 3 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council/Agency or the public 3-A 2016-2903 Minutes of the Special Joint City Council and Successor Agency to the Community Improvement Commission Meeting Held on April 19, 2016. (City Clerk) 3-B 2016-2670 Recommendation to Accept the Second Quarter Financial Report for the Period Ending December 31, 2015. [City Council and SACIC] (Finance 2410) Attachments: Exhibit 1 - Second Quarter Financial Report 4 Adjournment - City Council, SACIC REGULAR CITY COUNCIL MEETING - 7:00 P.M. 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 City of Alameda Page 2 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2016-2893 Minutes of the Special and Regular City Council Meetings Held on April 19, 2016. (City Clerk) 5-B 2016-2897 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2016-2845 Recommendation to Accept the Quarterly Sales Tax Report for the Period Ending March 31, 2016 Collected During the Period October 1, 2015 to December 31, 2015. (Finance 2410) Attachments: Exhibit 1 - Quarterly Sales Tax Report Supplemental Information 5-D 2016-2830 Recommendation to Set June 21, 2016 for a Public Hearing to Consider Collection of Delinquent Business License Taxes and Delinquent Integrated Waste Management Accounts Via the Property Tax Bills. (Finance 2450) 5-E 2016-2832 Recommendation to Authorize the City Manager to Execute a Third Amendment to the Emergency Medical Services First Responder Advanced Life Support and Ambulance Transport Service Agreement with the County of Alameda to Extend the Agreement to April 30, 2017, with Two Possible Extensions that would Extend the Agreement to October 31, 2017. (Fire 3200) Attachments: Exhibit 1 - Original Services Agreement Exhibit 2 - 1st Amendment to Services Agreement Exhibit 3 - 2nd Amendment to Services Agreement Exhibit 4 - 3rd Amendment to Services Agreement 5-F 2016-2857 Recommendation to Accept the Semi-Annual Report on Litigation and Liability Claims Settlements and Availability of Any Documents Which Have Become Disclosable to the Public for the Period October 1, 2015 to March 31, 2016. (City Attorney 7120) Attachments: Exhibit 1 - Report to Council 10-15 through 3-16 5-G 2016-2835 Recommendation to Rename Road B in the Harbor Bay Business Park to “Penumbra Place” pursuant to the 1998 City Council Policy on Corporate Address Designations for Private and Public Streets, PLN16-0161 - Road B in Harbor Bay Business Park - Applicant: Penumbra, Inc.; and Adoption of Resolution Integrating Corporate Address Policy Provisions into the 2007 Policy for Naming City Property, Facilities, and Streets. [The street renaming and consolidation of street naming policies are exempt from the California Environmental Quality Act per City of Alameda Page 3 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 Section 15061(b).] (Community Development 481005) Attachments: Exhibit 1 - 1998 Provisions for Corporate Address Designations for Private or Public Streets Exhibit 2 - 2007 Policy for Naming City Property Facilities and Streets Exhibit 3 - Draft Revised Street Naming Policy Exhibit 4 - Planning Board Resolution Resolution 5-H 2016-2834 Recommendation to Authorize the Purchase of a John Deere Backhoe in the Amount of $125,400 and Authorize the City Manager to Execute All Necessary Documents. (Public Works 070120) Attachments: Exhibit 1 - Backhoe Quote 5-I 2016-2843 Recommendation to Award a Contract in the Amount of $436,441, Including Contingencies, to Ray’s Electric for the Park Street Pedestrian Safety Project, No. P.W. 06-13-18 and to Appropriate $280,000 in Measure B/BB Funds. (Public Works 310) Attachments: Exhibit 1 - Contract Exhibit 2 - Conceptual Drawing 5-J 2016-2844 Adoption of Resolution Authorizing Grant of a Non-Exclusive Utility Easement from the City of Alameda to AT&T within the San Leandro Channel. (Public Works 310) Attachments: Exhibit 1 - Easement Agreement Resolution 5-K 2016-2849 Adoption of Resolution Authorizing Application to the Department of Resources Recycling and Recovery for Block Grant Funds for Fiscal Year 2016-2017 (Authorize Submittal of Application for Payment Programs and Related Authorizations). (Public Works 257) Attachments: Resolution 5-L 2016-2858 Adoption of Resolution Preliminarily Approving the Annual Report Declaring the City's Intention to Order the Levy and Collection of Assessments and Providing for Notice of Public Hearing on June 21, 2016 - Island City Landscaping and Lighting District 84-2 (Various Locations). (Public Works 275) Attachments: Exhibit 1 - Zones 1 through 8 Maps Exhibit 2 - Engineer's Report Resolution 5-M 2016-2859 Adoption of Resolution Preliminarily Approving the Annual Report Declaring the City's Intention to Order the Levy and Collection of Assessments and Providing for Notice of Public Hearing on June 21, 2016 - Maintenance Assessment District 01-01 (Marina Cove). City of Alameda Page 4 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 Attachments: Exhibit 1 - Maintenance Assessment District Map Exhibit 2 - Engineer's Report Resolution 5-N 2016-2892 Final Passage of Ordinance Amending Ordinance No. 1277, N.S. to Rezone the 101-223 Brush Street and 150-284 Maple Way (Esperanza-APN 74-475-1-7) and 719-727 Buena Vista Avenue and 718-746 Eagle Avenue (Rosefield Village-APN 73-426-5) to Remove the “G” (Government) Overlay Zoning District. [The Proposed Amendment is Categorically Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15305, Minor Alternations to Land Use Limitations.] (Community Development 481005) 6 Regular Agenda Items 6-A 2016-2720 Recommendation to Consider an Informational Report on City’s Facility Condition Assessments. (Public Works 310) (30 minutes) Attachments: Presentation Presentation 2 6-B 2016-2686 Introduction of Ordinance Amending the Alameda Municipal Code by Amending Various Sections of Article IV (Contracts) and Article V (Administrative Procedures and Policies) Concerning Conformance of Alameda’s Bidding Procedures on Public Works Projects to Public Contract Code 22032 and California Uniform Public Construction Cost Accounting. (Public Works 310) (45 minutes) Attachments: Exhibit 1 - Current Ordinance Exhibit 1 REVISED - Current Ordinance Exhibit 2 - Redlined Ordinance Presentation Ordinance 6-C 2016-2838 Introduction of Ordinance Amending the Alameda Municipal Code by Amending Chapter 30 Clarifying Text Amendments to Sections 30-58 through 30-59.3 of the Zoning Ordinance Related to Water Efficient Landscaping. [The Proposed Amendments are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15305, Minor Alterations to Land Use Limitations]. (Community Development 481005) (15 minutes) City of Alameda Page 5 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 Attachments: Exhibit 1 - State Model Water Efficient Landscape Ordinance Exhibit 2 - California Department of Water Resources Memo Exhibit 3 - California Department of Water Resources Informational Brochure Exhibit 4 - Sample Submittal Checklist Exhibit 5 - Responses to Query on Gray Water Use Ordinance 7 City Manager Communications - Communications from City Manager 8 Oral Communications, Non-Agenda (Public Comment) - Any person may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9-A 2016-2891 Consider Having Council Sign the Friends of the River Letter Urging the U.S. Bureau of Reclamation Interior Secretary to Reject the Proposed Shasta Dam Raise and the Temperance Flat Dam for the Friends of the River May 18, 2016 Legislative Outreach, which Requires Council Action at the May 17, 2016 Meeting. (Mayor Spencer) Attachments: Friends of the River Letter External Correspondence Memo from Alameda Municipal Power 9-B 2016-2899 Consider Having Council Endorse One or a Combination of Options for the Future Structure of the Association of Bay Area Governments (ABAG), including an Option to Merge with the Metropolitan Transportation Commission (MTC), which Requires Council Action at the May 17, 2016 Meeting. (Councilmember Ezzy Ashcraft) Attachments: ABAG-MTC Merger Study ABAG Report Correspondence Correspondence2 9-C 2016-2900 Consider Directing the City Manager to Prepare a Presentation on the Neighborhood Parking Permit Program. (Councilmember Daysog) Attachments: April 5, 2011 Staff Report and Ordinance 3031 9-D 2016-2901 Consider Reforming the Council Review Process of Planning Board Decisions. (Councilmember Oddie) City of Alameda Page 6 Printed on 5/17/2016 City Council Meeting Agenda May 17, 2016 Attachments: Letter from the Chamber of Commerce Correspondence Correspondence2 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 11 Adjournment - City Council • TIME FRAMES LISTED FOR AGENDA ITEMS ARE ONLY ESTIMATES. Discussions on each item could take more or less time. Anyone interested in speaking is encouraged to arrive early rather than relying on the estimates. • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the meeting to request atranslator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 7 Printed on 5/17/2016