City Council

City of Alameda Meeting Agenda City Council Tuesday, June 21, 2016 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 NOTE: NEWLY ADDED TIME FRAMES FOR AGENDA ITEMS ARE ONLY ESTIMATES. Discussions on each item could take more or less time. Anyone interested in speaking is encouraged to arrive early rather than relying on the estimates. REVISED SPECIAL MEETING - CLOSED SESSION - 6:00 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2016-3017 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED (30 minutes) LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code Number of cases: Two (As Plaintiff - City Exposure to Legal Action) 3-B 2016-3049 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED (30 minutes) LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code Number of cases: One (As Defendant - City Exposure to Legal Action) 4 Announcement of Action Taken in Closed Session, if any 2016-3082 June 21, 2016 Closed Session Announcement Attachments: Closed Session Announcement 5 Adjournment - City Council Note: The agenda was revised on June 15, 2016 at 5:00 p.m. to add Item 3-B, which is being added due to information received from an outside agency. City of Alameda Page 1 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 REVISED REGULAR CITY COUNCIL MEETING - 7:00 P.M. Note: The agenda was reivsed because Item 5-F has been withdrawn and will not be heard. Pledge of Allegiance 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2016-3027 Minutes of the Special and Regular City Council Meetings Held on May 17, 2016. (City Clerk) 5-B 2016-3026 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2016-2950 Recommendation to Authorize the City Manager to Execute a Fourth Amendment to an Agreement with Michael Baker International, Inc. for Graphic Art and Marketing Support for the Community Development Department, Extending the Term for 12 Months, to June 30, 2017. (Community Development 256) Attachments: Exhibit 1 - Agreement between City of Alameda and Pacific Municiapl Consultants, as Amended Exhibit 2 - Michael Baker Fourth Amendment 5-D 2016-2957 Recommendation to Award Contract in the Amount of $364,090 with an Additional Amount of $35,910 in Contingencies, to Innovative Interfaces, Inc. for the Integrated Library System, Polaris. (Library 5210) Attachments: Exhibit 1 - Library Board Resolution of Support Exhibit 2 - Contract 5-E 2016-2962 Recommendation to Award Contract for Legal Advertising for Fiscal Year 2016-17. (City Clerk 2210) City of Alameda Page 2 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 Attachments: Exhibit 1 - Contract Correspondence 5-F 2016-3020 Recommendation to Accept the Alameda Point Enterprise District Marketing Strategy Document and a Six-Month Status Update. (Base Reuse 819099) WITHDRAWN Attachments: Exhibit 1 - October 20, 2015 Enterprise District Staff Report and Presentation Exhibit 2 - Enterprise District Marketing Strategy Exhibit 3 - Enterprise District Marketing Brochure Exhibit 4 - Cushman & Wakefield Broker Blast Exhibit 5 - Cushman & Wakefield Targeted Mailer to Regional Groups Presentation 5-G 2016-2969 Recommendation to Award a Two-Year Contract in the Amount of $177,740, Which Includes a 10% Contingency to PCI Parking Concepts, Inc. for the Management and Operations of the Civic Center Parking Structure. (Public Works 02241) Attachments: Exhibit 1 - Proposed Staffing Plan Exhibit 2 - Proposed Budget Exhibit 3 - Contract 5-H 2016-2987 Recommendation to Amend Contract in the Amount of $5,000,000 for MCK Services, Inc. for Repair and Resurfacing of Certain Streets, Phase 35, No. P.W. 03-16-03. (Public Works 310) Attachments: Exhibit 1 - MCK Services Contract Exhibit 2 - MCK Services First Amendment 5-I 2016-2949 Adoption of Resolution Approving the Final Map and Accepting the Dedications and Easements for Tract 8315 (West Tower Avenue Subdivision); and Adoption of Resolution Approving the Final Map and Accepting the Dedications and Easements for Tract 8316 (Hangar Row Subdivision). (Public Works 310) Attachments: Exhibit 1 - Final Map of Tract 8315 Exhibit 2 - Final Map of Tract 8316 Resolution - Tract 8315 Resolution - Tract 8316 5-J 2016-2974 Adoption of Resolution of Intention to Approve an Amendment to the Contract Between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City Council of the City of Alameda to Include Provisions Pursuant to Government City of Alameda Page 3 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 Code 20516 "Cost Sharing" for Local Police Members and for Local Fire Members in Accordance with the Previously Approved Memorandum of Understanding. (Human Resources 2510) Attachments: Exhibit 1 - Amendment to CalPERS Contract Resolution 5-K 2016-2990 Adoption of Resolution Approving a Memorandum of Understanding (MOU) between the International Brotherhood of Electrical Workers (IBEW) and the City of Alameda for a Three Year Term Commencing on December 27, 2015 and Ending December 26, 2018. (Human Resources 2510) Attachments: Exhibit 1 - Public Utilities Board Resolution Exhibit 1 - REVISED Public Utilities Board Resolution Exhibit 2 - IBEW MOU Exhibit 3 - IBEW MOU Redline Resolution 5-L 2016-3015 Final Passage of Ordinance Amending Alameda Municipal Code Section 5-7.1 Penalty for Nonpayment of Annual, Quarterly or Semi-Annual Business License. (Finance 2450) 6 Regular Agenda Items 6-A 2016-3014 Adoption of Resolutions: Reappointing Cheryl Saxton as a Member of (10 minutes) the Golf Commission; Appointing Lynn Jones and Thomas Saxby (Registered Architect) as Members of the Historical Advisory Board; Reappointing Stephanie Shipe, Kenji Tamaoki and Fayleen Allen (Tenant) and Appointing Sandra Hay (Senior Tenant) as Members of the Housing Authority Board of Commissioners; Appointing Ronald Curtis as a Member of the Planning Board; Appointing Adam Gillitt and Reappointing Sherman Lewis as Members of the Public Art Commission; Reappointing Mary Sutter as a Member of the Public Utilities Board; Appointing Milton Friedman as a Member of the Rent Review Advisory Commission; Appointing Christine Chilcott and Jennifer Hastings as Members of the Social Service Human Relations Board; and Appointing Samantha Soules as a Member of the Transportation Commission. 6-B 2016-2965 Public Hearing to Consider Adoption of Resolution Approving the (10 minutes) Engineer's Report, Confirming Diagram and Assessment, and Ordering the Levy of Assessments, Island City Landscaping and Lighting District 84-2, All Zones (Public Works 275) Attachments: Exhibit 1 - Zones 1 through 8 Maps Exhibit 2 - Engineer's Report Resolution City of Alameda Page 4 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 6-C 2016-2966 Public Hearing to Consider Adoption of Resolution Approving the (10 minutes) Engineer's Report, Confirming Diagram and Assessment, and Ordering the Levy of Assessments, Maintenance Assessment District (MAD) 01-01 (Marina Cove) (Public Works 276) Attachments: Exhibit 1 - MAD Map Exhibit 2 - Engineer's Report Resolution 6-D 2016-2968 Public Hearing to Consider Adoption of Resolution Establishing (10 minutes) Integrated Waste Collection Ceiling Rates and Service Fees for Alameda County Industries, Inc. for Rate Period 15 (July 2016 to June 2017) (Public Works 0274) Attachments: Exhibit 1 - HF&H Consultants Report Exhibit 2 - Ceiling Rates and Service Tables Presentation REVISED Presentation Resolution 6-E 2016-2918 Public Hearing to Establish the Proposition 4 (Appropriations) Limit (5 minutes) for Fiscal Year (FY) 2016-17 and Adoption of Resolution Establishing the Appropriations Limit for FY 2016-17. (Finance 2410) Attachments: Exhibit 1 - Appropriations Limit Calculation for FY 2016-17 Resolution 6-F 2016-3008 Public Hearing to Consider Adoption of a Resolution Amending (10 minutes) Master Fee Resolution No. 12191 to Add and Revise Fees. (Finance 2410) Attachments: Exhibit 1 - FY 2016-17 Master Fee Schedule Resolution 6-G 2016-2986 Public Hearing to Consider Collection of Delinquent Business License (15 minutes) Taxes and Fees and Delinquent Integrated Waste Management Accounts Via the Property Tax Bills. (Finance 2450) Attachments: Exhibit 1 - 2016 Business License Lien List (with 100% Penalty) Exhibit 2 - 2016 Business License Lien List (with 60% Penalty) Exhibit 3 - 2016 Integrated Waste Management Lien List Exhibit 3 - REVISED Exhibit 4 - 2016 Correspondence Correspondence 6-H 2016-2972 Recommendation to Receive the Rent Program Regulatory Fee (45 minutes) Study; and City of Alameda Page 5 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 Adoption of Resolution Adopting a Fee Program for the City’s Rent Review, Rent Stabilization and Limitations on Evictions Ordinance and Implementing Policies. (Community Development 265) Attachments: Exhibit 1 - Alameda Rent Program Fee Study 2016 Exhibit 2 - Comparison to Other Cities Presentation Correspondence Correspondence 2 Resolution 6-I 2016-2924 Recommendation to Accept a $457,839 Grant from the Assistance to (15 minutes) Firefighters Grant (AFG) Program for the Purchase of Self-Contained Breathing Apparatus (SCBA) Equipment, Amend the Fire Grants Fund Budget by $503,622, Including Required Matching Funds, for Fiscal Year 2015-16, and Authorize the City Manager or Her Designee to Purchase the Equipment. (Fire Grants 220) Attachments: Exhibit 1 - Award Package Exhibit 2 - SCBA Proposal 6-J 2016-2925 Introduction of Ordinance Amending the Alameda Municipal Code by (20 minutes) Adding Section 2.24 to Article II of Chapter II Related to Emergency Organization and Creating the City of Alameda Disaster Council as Required by State Law to Obtain Legal Recognition as an Official Emergency Organization. (City Manager 2110) Attachments: Exhibit 1 - Ordinance 1029 Exhibit 2 - Ordinance 1676 Exhibit 3 - Ordinance 2604 Codifying 1676 Exhibit 4 - Ordinance 3029 Handout from Mayor Correspondence Correspondence 2 Ordinance Staff Submittal 6-K 2016-2926 Adoption of Resolution Relative to Workers’ Compensation Benefits (5 minutes) for Registered Disaster Service Worker Volunteers. (City Manager 2110) Attachments: Exhibit 1 - Previous Disaster Service Workers Resolution 3470 Resolution 7 City Manager Communications - Communications from City Manager City of Alameda Page 6 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 8 Oral Communications, Non-Agenda (Public Comment) - Any person may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9-A 2016-3024 Consider Directing the City Manager to Initiate and Begin the Process with the Planning Board to Propose Revisions to the Ordinance and Code Sections Defining Alameda’s Inclusionary Housing for Residential Development. (Vice Mayor Matarrese) 9-B 2016-3032 Consider Directing the City Manager to Schedule a Priority Setting Work Session. (Mayor Spencer) 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 10-A 2016-3031 Consideration of Mayor’s Nominations for Appointment to the Golf Commission. 11 Adjournment - City Council • TIME FRAMES LISTED FOR AGENDA ITEMS ARE ONLY ESTIMATES. Discussions on each item could take more or less time. Anyone interested in speaking is encouraged to arrive early rather than relying on the estimates. • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the meeting to request atranslator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. City of Alameda Page 7 Printed on 7/26/2016 City Council Meeting Agenda June 21, 2016 • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 8 Printed on 7/26/2016