City Council

City of Alameda Meeting Agenda City Council Tuesday, November 21, 2017 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 REGULAR CITY COUNCIL MEETING - 7:00 P.M. Pledge of Allegiance 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2017-4945 Minutes of the Special and Regular City Council Meetings Held on October 17, 2017. (City Clerk) 5-B 2017-4947 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2017-4872 Recommendation to Award a One-Year Contract, with the Option of Four One-Year Extensions, for an Amount Not to Exceed $150,000 Each, for a Total Five Year Expenditure Not to Exceed $750,000 Each, to the Following: BKF, Harrison Engineering Inc. (HEI), and Schaaf & Wheeler for On-Call Civil Engineering Consulting Services. (Public Works 310) Attachments: Exhibit 1 - BKF Contract Exhibit 2 - HEI Contract Exhibit 3 - Schaaf & Wheeler Contract 5-D 2017-4873 Recommendation to Award a One-Year Contract, with the Option of Four One-Year Extensions, for an Amount Not to Exceed $150,000 Each, for a Total Five Year Expenditure Not to Exceed $750,000 Each, to the Following: Baseline Designs, Inc., Habitat Engineering & City of Alameda Page 1 Printed on 11/20/2017 City Council Meeting Agenda November 21, 2017 Forensics, Inc., JMEC Engineering, and Oakley & Oakley for On-Call Structural Engineering Consulting Services. (Public Works 310) Attachments: Exhibit 1 - Baseline Design Contract Exhibit 2 - Habitat Engineer Contract Exhibit 3 - JMEC Contract Exhibit 4 - Oakley & Oakley Contract 5-E 2017-4864 Recommendation to Authorize the City Manager to Enter into a One Year Agreement with BAR Architects, with the Option of Two One-Year Extensions for Time Only, for a Total Amount of $199,450 for Architectural and Urban Design Services for Evaluating the Potential for and Preparing Materials to Support the Adaptive Reuse of the Bachelor Enlisted Quarters (BEQ) as a Technology Campus at Alameda Point. (Base Reuse 819099) Attachments: Exhibit 1 - BAR Architects Proposal Exhibit 2 - Updated Fee Schedule Exhibit 3 - BAR Architects Contract 5-F 2017-4886 Recommendation to Receive Status Report on Job Creation Efforts at Alameda Point, Including an Update on the Enterprise District Marketing Strategy (Base Reuse 819099) Attachments: Exhibit 1 - Alameda Point Zoning Map Exhibit 2 - Alameda Point Building Map 5-G 2017-4868 Recommendation to Authorize the City Manager to Enter into an Amendment to the Agreement with Operation Dignity for Homeless Case Management Services Extending the Term for Six Months to May 9, 2018 and Adding $61,534 to the Agreement for a Total Budget Amount of $183,777. (Community Development 218) Attachments: Exhibit 1 - Operation Dignity Agreement Exhibit 2 - Amendment to Operation Dignity Service Provider Agreement Exhibit 3 - Alameda Mobile Outreach Ten-Month Report 5-H 2017-4926 Recommendation to: 1) Accept the Semi-Annual Report on Litigation and Liability Claims Settlements, and 2) Availability of Any Documents Which Have Become Disclosable to the Public for the Period October 1, 2016 to September 30, 2017. (City Attorney 7120) Attachments: Exhibit 1 - Litigation and Liability Claims Settlements October 1, 2016 to September 30, 2017 5-I 2017-4878 Adoption of Resolution Authorizing Preliminary and Conditional Commitment of $500,000 Public, Education and Government (PEG) Fee Funds for One-to-One Match with Alameda Unified School District City of Alameda Page 2 Printed on 11/20/2017 City Council Meeting Agenda November 21, 2017 Career Technical Education (CTE) Facilities Program Grant Application to Establish a Community Media Center (CMC). (Information Technology 701.5) Attachments: Exhibit 1 - Alameda High School CMC Options Resolution Correspondence 5-J 2017-4949 Final Passage of Ordinance Amending the Alameda Municipal Code by Adding a New Article XVI (Cannabis Businesses) to Chapter VI (Businesses, Occupations and Industries). (City Manager 1010) 5-K 2017-4950 Final Passage of Ordinance Amending the Alameda Municipal Code by Amending Sections 24-11 (Smoking Prohibitions in Places of Employment and Unenclosed Public Places) and 24-12 (Smoking Prohibitions in Housing). (City Manager 1010) 6 Regular Agenda Items 6-A 2017-4946 Adoption of Resolution Appointing Sylvia Gibson as a Member of the (5 minutes) Planning Board. 6-B 2017-4852 Public Hearing to Consider Adoption of Resolution Amending Master (20 Fee Resolution No. 12191 to Add New and Revise Existing Recreation minutes) and Park Fees. (Recreation and Parks 280) [Continued from November 21, 2017 to December 5, 2017] Attachments: Exhibit 1 - 2018 Recreation and Parks Department User Fee Schedule Exhibit 2 - Fee Comparison Fiscal Year 2017-18 Resolution Presentation 6-C 2017-4876 Public Hearing to Consider: 1) Amendments to the Community (15 minutes) Development Block Grant (CDBG) Action Plans for Fiscal Years 2010-2011 through 2016-2017; 2) Authorizing the City Manager to Negotiate and Execute Related Documents, Agreements, and Modifications; and 3) Adoption of Resolution Amending Fiscal Year (FY) 2017-18 CDBG Fund Budget to Include Prior Fiscal Year Unspent Entitlement and Program Income Allocations. (Housing 236) Attachments: Exhibit 1 - CDBG Carry Forward Funds Exhibit 2 - Proposed CDBG Reprogramming Activities Resolution 6-D 2017-4952 Introduction of Ordinance to Amend the Alameda Municipal Code by (15 minutes) Amending Section 3-7 (Regulation of State Video Franchise Holders) City of Alameda Page 3 Printed on 11/20/2017 City Council Meeting Agenda November 21, 2017 at Article I, (Finance) of Chapter Ill, (Finance and Taxation) Regulating Holders of State Video Franchises to Reauthorize the Public, Education, and Government (PEG) Access Fees Applicable to State Video Franchises Operating Within the City of Alameda. (Public Works 4205) Attachments: Ordinance 6-E 2017-4735 Introduction of Ordinance Approving a Third Amendment to the Long (10 minutes) Term Sublease Between the City of Alameda and the US Department of Transportation Maritime Administration (MARAD). [Requires Four Affirmative Votes]. (Base Reuse 819099) [Not heard on November 7, 2017] Attachments: Exhibit 1 - 3rd Amendment to Sublease Exhibit 2 - REVISED 3rd Amendment to Sublease Ordinance 6-F 2017-4644 Introduction of Ordinance Approving a First Amendment of a Lease (10 minutes) and Authorizing the City Manager to Execute Documents Necessary to Implement the Terms of a First Amendment of a Lease with Complete Coach Works, Inc. a California Corporation, for a Three-Year Lease Extension for a Portion of Building 24 Located at 2301 Monarch Street at Alameda Point. [In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c) - Existing Facilities.] [Requires Four Affirmative Votes] (Base Reuse 819099) Attachments: Exhibit 1 - Aerial Map Exhibit 2 - Leased Premises Exhibit 3 - Land Exhibit 4 - Parking Exhibit 5 - First Amendment Exhibit 6 - Lease Ordinance 6-G 2017-4867 Adoption of Resolution Authorizing the Mayor to Sign a Memorandum (30 minutes) of Understanding (MOU) Regarding the Formulation and Implementation of Sister City Relations Between the Village of Wadi Foquin, Palestinian Territories and the City of Alameda. (Community Development 285) [Continued from November 21, 2017 to December 5, 2017] Attachments: Exhibit 1 - Wadi Foquin MOU Exhibit 2 - Sister City International Letter of Support Resolution Correspondence City of Alameda Page 4 Printed on 11/20/2017 City Council Meeting Agenda November 21, 2017 7 City Manager Communications - Communications from City Manager 7-A 2017-4943 Update on Tracking of Council Direction through the Referral Process. 8 Oral Communications, Non-Agenda (Public Comment) - Speakers may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9-A 2017-4844 Consider Directing Staff to Provide a Public Update on Crime within the City. (Mayor Spencer) [Not heard on November 7, 2017] 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 10-A 2017-4922 Consideration of Mayor’s Nomination to the Planning Board. 10-B 2017-4885 Stopwaste Information on Mattress Recycling. (Councilmember Oddie) Attachments: Mattress Recylcing 11 Adjournment - City Council • Time frames listed for agenda items are only estimates. Discussions on each item could take more or less time. Anyone interested in speaking is encouraged to arrive early rather than relying on the estimates. • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the meeting to request atranslator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. City of Alameda Page 5 Printed on 11/20/2017 City Council Meeting Agenda November 21, 2017 • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 6 Printed on 11/20/2017