City Council

City of Alameda Meeting Agenda City Council Wednesday, May 20, 2020 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 Due to Governor Executive Order N-29-20, Councilmembers can attend the meeting via teleconference. The City will allow public participation via Zoom. Please register here: https://zoom.us/webinar/register/WN_SfMID3HOQd2CZJ4uKpnefg Members of the public can also watch the meeting via livestream (http://alameda.granicus.com/MediaPlayer.php?camera_id=3) and address the City Council during the meeting via email (clerk@alamedaca.gov), text (510-747-4802) or voicemail (510-747-4802). Comments submitted during the meeting will be read into the record, subject to speaker time limits. Comments submitted prior to the meeting will be included in the meeting record, but will not be read. Any requests for reasonable accommodations from individuals with disabilities should be made by contacting the City Clerk’s office (clerk@alamedaca.gov or 510-747-4800). City Hall will be NOT be open to the public during the meeting. CONTINUED MAY 19, 2020 SPECIAL AND REGULAR COUNCIL MEETING - 7:00 P.M. (Following the Budget Meeting) 1 Roll Call - City Council 2 Continued Agenda Item 2-B 2020-7964 Recommendation to Create an Alameda Strong Community Relief Fund to Provide Grants or Other Types of Relief to Small Businesses, Non-profits and Residential Renters that have been Negatively Financially Impacted by the COVID-19 Pandemic. (Community Development 256) Attachments: Exhibit 1 - Summary of Small Business Grant Applications 3 (5) Continued Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2020-7954 Minutes of the Regular and Special City Council Meetings Held on April 21, 2020, and the Continued Regular City Council Meeting Held City of Alameda Page 1 Printed on 5/20/2020 City Council Meeting Agenda May 20, 2020 on April 22, 2020. (City Clerk) 5-B 2020-7955 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2020-7903 Recommendation to Approve the City of Alameda Investment Policy. (Finance 2410) Attachments: Exhibit 1 - Investment Policy Exhibit 2 - Recommended Investment Policy 5-D 2020-7895 Recommendation to Authorize the City Manager to Execute a Contract in the Amount of $135,000 with First 5 Alameda County for Receipt of a Grant to Implement the Alameda Early Learning Community Network (ELCN) Action Plan. (Community Development) Attachments: Exhibit 1 - Contract 5-E 2020-7912 Recommendation to Authorize the City Manager, or Designee, to Execute an Agreement Amendment with OpenGov, Inc. to Consolidate Three Existing Separate Software License Agreements into One Agreement and Add a New Budget and Planning Module, for an Amount Not to Exceed $195,041 for Year One and an Annual Amount Not to Exceed $134,156 for Years Two through Five, for a Total Five-Year Compensation Not to Exceed of $731,665. (Information Technology 2611) Attachments: Exhibit 1 - Work Order Exhibit 2 - Original Agreement Exhibit 3 - Amended Agreement 5-F 2020-7941 Recommendation to Authorize the City Manager, or Designee, to Execute a New Agreement with Urban Futures, Inc. (UFI) to Complete a Financial Forecasting Model and Associated Strategies, in an Amount Not to Exceed $80,000, plus $12,500 in Contingencies, which are in Addition to the Existing Pension Strategy and Modeling Agreement between the City and UFI, Previously Executed by the City Manager in March 2020, in an Amount Not to Exceed $45,000. (City Manager) Attachments: Exhibit 1 - Request for Proposals Exhibit 2 - Model Strategy Exhibit 3 - Agreement #1 Exhibit 4 - Agreement #2 5-G 2020-7942 Recommendation to Approve a Report on City Activities and Expenditures Related to the COVID-19 Emergency. (Human Resources 2510) City of Alameda Page 2 Printed on 5/20/2020 City Council Meeting Agenda May 20, 2020 Attachments: Correspondence 5-H 2020-7944 Recommendation to Authorize the City Manager to Execute an Agreement with Brownstein Hyatt Farber Schreck LLP for State Legislative Services for a Term of One Year, with the Possibility to Extend for Two Additional Years, for a Total Three Year Compensation in an Amount Not to Exceed $270,000. (City Manager 2110) Attachments: Exhibit 1 - Agreement 5-I 2020-7945 Recommendation to Authorize the City Manager to Execute an Agreement with Akerman LLP for Federal Legislative Services for a Term of One Year, with the Possibility to Extend for Two Additional Years, for a Total Three Year Compensation in an Amount Not to Exceed $270,000. (City Manager 2110) Attachments: Exhibit 1 - Agreement 5-J 2020-7901 Adoption of Resolution Amending the General Fund and Fleet Services Operating Budget by $118,720 for Costs Associated with the Purchase and Installation of In-Vehicle Data Terminals; and Recommendation to Authorize Purchase of Police in-Vehicle Data Terminals, in an Amount Not to Exceed $102,792, from DuraTech, Inc. and Authorize Installation in an Amount Not to Exceed $15,928, by Lehr Auto Electric. (Public Works 703) Attachments: Exhibit 1 - Purchasing Policy Exhibit 2 - Price Quote Resolution 5-K 2020-7902 Adoption of Resolution Authorizing the City Manager to Execute a Cooperative Agreement with the California Department of Transportation to Complete the Project Approval and Environmental Document (PA&ED), Plans, Specifications and Estimate (PS&E) and Right-of-Way (ROW) for the Central Avenue Safety Improvement Project. (Transportation 91815) Attachments: Exhibit 1 - Agreement Resolution Caltrans Letter 5-L 2020-7953 Final Passage of Ordinance Amending Alameda Municipal Code Chapter XII (Designated Parking) to Improve Procedures for Management of Public Parking on City Streets and in City Lots. (Planning, Building and Transportation 4227287) 4 Adjournment - City Council City of Alameda Page 3 Printed on 5/20/2020 City Council Meeting Agenda May 20, 2020 • Meeting Rules of Order are available at: https://www.alamedaca.gov/Departments/City-Clerk/Key-Documents#section-2 • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 at least 72 hours prior to the meeting to request a translator or interpreter. • Please contact the City Clerk at 510-747-4800 or clerk@alamedaca.gov at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • Minutes of the meeting available in enlarged print. • The meeting will be broadcast live on the City’s website: https://www.alamedaca.gov/GOVERNMENT/Agendas-Minutes-Announcements • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 4 Printed on 5/20/2020