City Council

City of Alameda Meeting Agenda City Council Tuesday, June 16, 2020 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 Due to Governor Executive Order N-29-20, Councilmembers can attend the meeting via teleconference. The City will allow public participation via Zoom. Please register here: https://zoom.us/webinar/register/WN_g3lMkLsNTlu6fSmfKPobFg Members of the public can also watch the meeting via livestream (http://alameda.granicus.com/MediaPlayer.php?camera_id=3) and address the City Council during the meeting via email (clerk@alamedaca.gov), text (510-747-4802) or voicemail (510-747-4802). Comments submitted during the meeting will be read into the record, subject to speaker time limits. Comments submitted prior to the meeting will be included in the meeting record, but will not be read. Any requests for reasonable accommodations from individuals with disabilities should be made by contacting the City Clerk’s office (clerk@alamedaca.gov or 510-747-4800). City Hall will be NOT be open to the public during the meeting. SPECIAL CITY COUNCIL MEETING - 5:00 P.M. 1 Roll Call - City Council 2 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 2-A 2020-8020 Recommendation to Approve Gerry Beaudin, Assistant City Manager, Lisa Maxwell, Assistant City Attorney, Debbie Potter, Community Development Director, Andrew Thomas, Planning, Building and Transportation Director, and Nanette Mocanu, Assistant Community Development Director, as Real Property Negotiators for Approximately Five Acres of Tidelands Property, Commonly Known as Encinal Terminals. (City Manager) Attachments: Correspondence 2-B 2020-8056 Recommendation to Approve Amy Wooldridge, Recreation and Parks Director, Eric Levitt, City Manager, and Michael Roush, Assistant City City of Alameda Page 1 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Attorney as Real Property Negotiators for Greenway Golf Lease Agreement. (Recreation 280) 3 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 4 Adjournment to Closed Session to consider: 4-A 2020-8040 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) PROPERTY: Site A at Alameda Point PERSONS NEGOTIATING: Eric J. Levitt, City Manager, Debbie Potter, Community Development Director, Michelle Giles, Redevelopment Project Manager and Lisa Nelson Maxwell, Assistant City Attorney NEGOTIATING PARTIES: City of Alameda and Alameda Point Partners UNDER NEGOTIATIONS: Price and terms 4-B 2020-8043 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code § 54956.9): CASE NAME: CSAA Insurance Exchange v City Of Alameda: COURT: Alameda County Superior Court CASE NO.: RG 19032299 4-C 2020-8054 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9, Subsection (c) Number of Cases: One (As Plaintiff- City of Alameda Initiating Legal Action) 4-D 2020-8057 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) PROPERTY: Greenway Golf, 1 Clubhouse Memorial Rd., Alameda, CA CITY NEGOTIATORS: Eric Levitt, City Manager, Michael Roush, Assistant City Attorney, Amy Wooldridge, Recreation and Parks Director NEGOTIATING PARTIES: City of Alameda and Greenway Golf UNDER NEGOTIATION: Price and terms 4-E 2020-8042 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) PROPERTY: Encinal Terminals, Located at 1521 Buena Vista Avenue (APN 072-0382-001,-002, and 72-0383-03), Alameda, CA CITY NEGOTIATORS: Gerry Beaudin, Assistant City Manager, Lisa Maxwell, Assistant City Attorney, Debbie Potter, Community Development Director, Andrew Thomas, Planning and Building City of Alameda Page 2 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Director and Nanette Mocanu, Assistant Community Development Director NEGOTIATING PARTIES: City of Alameda and North Waterfront Cove, LLC UNDER NEGOTIATION: Price and terms 5 Announcement of Action Taken in Closed Session, if any 2020-8090 June 16, 2020 Closed Session Announcement Attachments: Announcement 6 Adjournment - City Council SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC) - 6:58 P.M. Pledge of Allegiance 1 Roll Call - City Council and SACIC 2 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council/SACIC or the public 2-A 2020-8055 Minutes of the Special Joint City Council and SACIC Meetings Held on March 17, 2020. [SACIC] (City Clerk) 2-B 2020-8017 Recommendation to Accept the Investment Report for the Quarter Ending September 30, 2019. [City Council and SACIC] (Finance 2410) Attachments: Exhibit 1 - Quarterly Investment Report 2-C 2020-8018 Recommendation to Accept the Investment Report for the Quarter Ending December 31, 2019. [City Council and SACIC] (Finance 2410) Attachments: Exhibit 1 - Quarterly Investment Report 3 Adjournment - City Council and SACIC SPECIAL CITY COUNCIL MEETING - 6:59 P.M. 1 Roll Call - City Council 2 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 2-A 2020-7974 Consider Amending Sunshine Ordinance Section 2-91.4 (f) Pertaining to Special Meetings. (Counclimember Vella) City of Alameda Page 3 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Attachments: Correspondence 3 Adjournment - City Council REGULAR CITY COUNCIL MEETING - 7:00 P.M. 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements - Limited to 15 minutes 2020-8091 Proclamation Declaring June 19, 2020 as Juneteenth Day Attachments: Proclamation 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2020-7990 Minutes of the Special Meetings Held on May 6, 2020 and May 7, 2020; and the Special and Regular Meetings Held on May 19, 2020; the Special Meeting Held on May 20, 2020 and the May 19, 2020 Continued Regular Meeting Held on May 20, 2020. (City Clerk) 5-B 2020-8046 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2020-7919 Recommendation to Award a Contract for the Publication of Legal Notices to the Alameda Sun for Fiscal Year 2020-21. (City Clerk 2210) Attachments: Exhibit 1 - Contract Exhibit 2 - Alameda Sun Circulation Exhibit 3 - Alameda Journal Circulation 5-D 2020-7977 Recommendation to Authorize the City Manager or Designee to Execute an Amendment to the Agreement with Innovative Interfaces, Inc. for the Polaris Integrated Library System by Extending the Term Two Years and Adding the LINK+ Resource Sharing Network for an Amount Not to Exceed $122,618 for a Total Seven-Year Cost in an Amount Not to Exceed $522,618. (Library 5210) City of Alameda Page 4 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Attachments: Exhibit 1 - Original Agreement Exhibit 2 - Grant Award Letter Exhibit 3 - Amendment Exhibit 3 - REVISED Amendment 5-E 2020-8013 Recommendation to Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with the Califa Group to Maintain the Connection with the CENIC High Speed Fiber Network for an Additional Five Years at a Total Cost of $65,000 for a Total Contract Cost of $133,230. (Library 5210) Attachments: Exhibit 1 - Original Agreement Exhibit 2 - Draft 2020 Agreement 5-F 2020-8005 Recommendation to Authorize the City Attorney to Execute a Second Amendment to the Agreement with Sedgwick Claims Management Services, Inc. for Professional Services as the Third Party Administrator of the City of Alameda’s Self-Insured Workers’ Compensation Program, Extending the Term One Year with the Option of an Additional One Year Extension, for a Total Two Year Compensation Not to Exceed $333,507. (City Attorney 711) Attachments: Exhibit 1 - Original Contract Exhibit 2 - First Amendment Exhibit 3 - Second Amendment 5-G 2020-8008 Recommendation to Authorize the City Manager to Execute Four, Five-Year Agreements, in the Amount of $100,000 Each per Fiscal Year to BSK Associates, Construction Testing Services, ENGEOand Ninyo & Moore for On-Call Geotechnical Engineering and Construction Testing Consulting Services for a Total Cumulative Amount Not to Exceed $500,000 for Each Agreement (Public Works 310) Attachments: Exhibit 1 - BSK Associates Agreement Exhibit 2 - Construction Testing Services Agreement Exhibit 3 - ENGEO Agreement Exhibit 4 - Ninyo & Moore Agreement 5-H 2020-8009 Recommendation to Authorize the City Manager to Award a Third Amendment to Agreement, for a Total Five-Year Expenditure Not to Exceed $148,218, to Dream Ride Elevator for Full Service Elevator Maintenance and Repairs in City Buildings (Various Locations). (Public Works 706001) City of Alameda Page 5 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Attachments: Exhibit 1 - Original Contract Exhibit 2 - First Amendment Exhibit 3 - Second Amendment Exhibit 4 - Third Amendment 5-I 2020-8014 Recommendation to Authorize the City Manager to Execute a Five-Year Contract in an Amount Not to Exceed $598,856.92, to Clean Lakes, Inc. for Vegetation Management and Water Quality Services for the Alameda West Lagoons. (Public Works 351) Attachments: Exhibit 1 - Agreement with Alameda West Lagoon Home Owners' Association Exhibit 2 - Clean Lakes Contract 5-J 2020-8015 Recommendation to Authorize the City Manager to Execute a One Year Agreement with Schaaf & Wheeler in an Amount Not to Exceed $544,392 for the Preparation of Engineering Documents for the Upgrade of the City of Alameda Sewer Pump Stations, Phase 5. (Public Works 602) Attachments: Exhibit 1 - Contract 5-K 2020-8036 Recommendation to Authorize the City Manager to Execute a Three-Year Staffing Services Agreement Between the City of Alameda and the Housing Authority of the City of Alameda for $1,294,970 for Fiscal Year 2020-21, $1,376,529, for Fiscal Year 2021-22, and $1,471,870 for Fiscal Year 2022-23, to Administer the Rent Control Ordinance (Ordinance No. 3250) and Implementing Regulations for the City of Alameda’s Rent Program. (Community Development 265) Attachments: Exhibit 1 - Services Agreement 5-L 2020-8037 Recommendation to: Authorize the City Manager to Execute a First Amendment to the Services Agreement for Fiscal Years 2019-2020 and 2020-2021 between the City of Alameda and the Housing Authority of the City of Alameda Amending the Scope of Work and Budget Concerning the City’s Administration of Certain Services Including the Community Development Block Grant and HOME Programs, and Extending the Term of the Service Agreement to June 30, 2023; and Adoption of Resolution Approving a Workforce Change in the Community Development Department to Allocate One Classification, Community Development Program Manager, Effective August 1, 2020. (Community Development 236/235) Attachments: Exhibit 1 - Services Agreement Exhibit 2 - First Amendment Resolution City of Alameda Page 6 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 5-M 2020-8032 Recommendation to Receive the Fiscal Year 2020-21 Rent Program Regulatory Fee Study; and Adoption of Resolution Adopting a Tier-Structured Annual Rent Program Fee for the City’s Rent Control, Limitation on Evictions and Relocation Payments Ordinance and Implementing Regulations: $132 for “Fully Regulated Units” and $84 for “Partially Regulated Units.” (Community Development 265) Attachments: Exhibit 1 - Fee Study Resolution 5-N 2020-7973 Adoption of Resolution (a) Amending the City of Alameda’s Conflict of Interest Code to Reflect Current Classifications and Boards, Commissions and Committees to be Included in the City’s Conflict of Interest Code; and (b) Rescinding Resolution No. 15467. (City Attorney 2310) Attachments: Resolution 5-O 2020-8004 Adoption of Resolution Amending the Capital Improvement Budget for Krusi Park Recreation Center Replacement for Fiscal Year 2019-20 in the Amount of $131,000 from the Fund Balance of the Recreation Fund for Additional Construction Expenditures and Furnishings and Fixtures. (Recreation 2080) Attachments: Resolution 5-P 2020-8029 Adoption of Resolution Approving the City’s Participation in the Institute for Local Government’s Beacon Program. (City Manager) Attachments: Resolution 5-Q 2020-8039 Adoption of Resolution Continuing the Declaration of the Existence of a Local Emergency in Response to the COVID-19 Pandemic, Consistent with Government Code Section 8630(c). (City Manager 2110) Attachments: Resolution 5-R 2020-8011 Public Hearing to Consider Adoption of Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and Ordering the Levy of Assessments for the Island City Landscaping and Lighting District 84-2, All Zones (Various Locations). (Public Works 275) Attachments: Exhibit 1 - Zones 1 through 8 Maps Exhibit 2 - Engineer's Report Exhibit 2 - REVISED Engineer's Report Resolution 5-S 2020-8012 Public Hearing to Consider Adoption of Resolution Approving the City of Alameda Page 7 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 Engineer's Report, Confirming Diagram and Assessment, and Ordering the Levy of Assessments For Maintenance Assessment District 01-1 (Marina Cove). (Public Works 276) Attachments: Exhibit 1 - District Map Resolution 6 Regular Agenda Items 6-A 2020-8010 Public Hearing to Consider Collection of Delinquent Integrated Waste Management Accounts Via Property Tax Bills. (Public Works 02741) Attachments: Exhibit 1 - 2020 Lien List Exhibit 1 - REVISED 2020 Lien List 6-B 2020-8016 Public Hearing to Consider Introduction of Ordinance Revising the City’s Sewer Service Charges. (Public Works 602) Attachments: Exhibit 1 - Sewer Rate Study Exhibit 2 - Submission and Tabulation Guidelines Ordinance 6-C 2020-8019 Public Hearing to Consider an Appeal of Certain Conditions of Approval Imposed by Planning Board Resolution No. PB-20-10 Approving a Waiver of the Universal Residential Design Ordinance (Alameda Municipal Code Section 30-18) for the Proposed Development at 2229 - 2235 Clement Avenue; and Adoption of Related Resolution, Applicant: Boatworks, LLC. (Planning, Building and Transportation) Attachments: Exhibit 1 - Waiver Request Exhibit 2 - Planning Board Resolution Exhibit 3 - Appeal Resoution 6-D 2020-8021 Public Hearing to Consider Adoption of the Community Development Block Grant(CDBG)/HOME Partnership Investment Program (HOME) Five-Year Strategic Plan for FY 2020-25 and the FY 2020-21 CDBG/HOME Action Plan; and Authorize the City Manager to Negotiate and Execute Related Documents, Agreements, and Modifications. (Community Development 236/235) Attachments: Exhibit 1 - Draft Consolidated Plan Exhibit 2 - Citizen Participation Plan Exhibit 3 - Priority Needs and Objectives Exhibit 4 - Public Services Support Letter Exhibit 5 - Summary of Activities City of Alameda Page 8 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 6-E 2020-7999 Introduction of Ordinance Authorizing the City Manager or Designee to Execute a Third Amendment to the License with Amber Kinetics, Inc., a California Corporation, for the Unimproved Lot Located at 641 West Red Line Avenue in Alameda to Extend the Term for 12 Months and Provide for One 12-Month Extension Option. (Community Development 819099) Attachments: Exhibit 1 - License Agreement Exhibit 2 - 1st Amendment Exhibit 3 - 2nd Amendment Exhibit 4 - 3rd Amendment Ordinance 6-F 2020-8044 Public Hearing to Establish the Proposition 4 (Appropriations) Limit for Fiscal Year 2020-21 and to Consider Adoption of Resolution Establishing the Appropriations Limit for Fiscal Year 2020-21. (Finance 2410) Attachments: Exhibit 1 - Appropriations Limit Calculation Resolution 6-G 2020-8035 Adoption of Resolution Approving and Adopting the City of Alameda Operating and Capital Budget Mid-Cycle Update for Fiscal Year 2020-21; Adoption of Resolution Approving Workforce Changes and Amending the Management and Confidential Employees Association Salary Schedule Effective July 1, 2020; and Recommendation to Accept Report on Settlements Approved Between November 1, 2019 and May 1, 2020. (Finance 2410) Attachments: Exhibit 1 - Mid-Cycle Budget Update Exhibit 2 - Proposed Amendments Exhibit 3 - Capital Program Spending Plan Update Exhibit 4 - Report on Settlements Resolution - Mid-Cycle Budget Resolution - Workforce Mid-Cycle Changes Presentation Correspondence - Updated 6-16 Motion 7 City Manager Communications - Communications from City Manager 8 Oral Communications, Non-Agenda (Public Comment) - Speakers may address the Council regarding any matter not on the agenda City of Alameda Page 9 Printed on 6/17/2020 City Council Meeting Agenda June 16, 2020 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 11 Adjournment - City Council • Please contact the City Clerk at 510-747-4800 or clerk@alamedaca.gov at least 48 hours prior to the meeting to any reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • Meeting Rules of Order are available at: https://www.alamedaca.gov/Departments/City-Clerk/Key-Documents#section-2 • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 at least 72 hours prior to the meeting to request a translator or interpreter. • Minutes of the meeting available in enlarged print. • The meeting will be broadcast live on the City’s website: https://www.alamedaca.gov/GOVERNMENT/Agendas-Minutes-Announcements • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 10 Printed on 6/17/2020