Open Government Commission

City of Alameda Meeting Agenda Open Government Commission Wednesday, June 24, 2020 7:00 PM The agenda was revised on June 17, 2020 at 4:00 p.m. to add item 3-G. Due to Governor Executive Order N-29-20, Commissioners can attend the meeting via teleconference. The City will allow public participation via Zoom. Please register here: https://zoom.us/webinar/register/WN_HJt82LoBSo-itVZEPQF1AA Members of the public can also watch the meeting via livestream (http://alameda.granicus.com/MediaPlayer.php?camera_id=3) and address the Commission during the meeting via email (clerk@alamedaca.gov), text (510-747-4802) or voicemail (510-747-4802). Comments submitted during the meeting will be read into the record, subject to speaker time limits. Comments submitted prior to the meeting will be included in the meeting record, but will not be read. Any requests for reasonable accommodations from individuals with disabilities should be made by contacting the City Clerk’s office (clerk@alamedaca.gov or 510-747-4800). City Hall will be NOT be open to the public during the meeting. 1 ROLL CALL 2 ORAL COMMUNICATIONS, NON-AGENDA (Public Comment) 3 REGULAR AGENDA ITEMS 3-A 2020-7832 Minutes of the Meeting Held on February 3, 2020 Attachments: Correspondence 3-B 2020-7998 Discuss and Provide Recommendations Concerning Potential Amendments to Article VIII (Sunshine Ordinance) of Chapter II (Administration) of the Alameda Municipal Code, as Amended, Concerning the Replacement of the “Null and Void” Remedy City of Alameda Page 1 Printed on 6/24/2020 Open Government Commission Meeting Agenda June 24, 2020 Attachments: Exhibit 1 - February 4, 2020 City Council Minutes Exhibit 2 - Email and Proposal from Paul Foreman Exhibit 3 - Redline Version of Foreman Proposal Correspondence Supplemental Memo 3-C 2020-7826 Set the First Monday of Each Month, Excluding September, as Established Meeting Dates 3-D 2020-7995 Report to the Commission concerning Public Record Act (PRA) Requests that are Referred to the City Attorney’s Office Attachments: PRA Log Format 3-E 2020-7988 Discuss Organizing a Forum or Method of Communication to Inform the Alameda Community about the Public Records Act (Commissioner Shabazz) Attachments: Excerpts from February 3, 2020 and December 18, 2019 Minutes Commissioner Shabazz Correspondence 3-F 2020-7989 Discuss Noticing Requirements for City Council Discussions of Proposed Charter Amendments (Chair Schwartz) Attachments: Email from Chair Schwartz 3-G 2020-8087 Discuss and Provide Recommendations Concerning Potential Amendments to Article VIII (Sunshine Ordinance) of Chapter II (Administration) of the Alameda Municipal Code, as Amended, Concerning Special Meetings, Including the Setting and Noticing of Such Meetings Attachments: Councilmember Vella Referral Draft June 16, 2020 City Council Minutes Correspondence 4 COMMISSION COMMUNICATIONS 5 ADJOURNMENT City of Alameda Page 2 Printed on 6/24/2020 Open Government Commission Meeting Agenda June 24, 2020 ****NOTE**** • Translators or sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the Meeting to request a translator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council Meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 3 Printed on 6/24/2020