Contract & Supply

CITY OF ALBANY, NY BOARD OF CONTRACT AND SUPPLY Tuesday, November 2, 2021 Present: NICHOLAS BLAIS, Acting Budget Director DARIUS SHAHINFAR, Treasurer FRANK ZEOLI, Deputy Commissioner of DGS MARISA FRANCHINI, Corporation Counsel  Motion was made by Zeoli and seconded by Shahinfar to take the agenda out of order to dispense with the rejected bid resolution first.  Zeoli offered a motion to accept the agenda which was duly seconded and adopted  The motion to adjourn was offered by Zeoli and seconded by Shahinfar Adopted by the following vote Blais Shahinfar Zeoli Affirmative (3) Negative (0) This meeting is being held pursuant to legislation signed by Governor Hochul to allow municipalities to resume remote meetings until January 15, 2021. This meeting will be live streamed to YouTube at: https://www.youtube.com/channel/UCw2w4CdeaI5sd8lQPUDlcyw 1  November 2, 2021 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Secretary be authorized and directed to advertise for bids on behalf of the Albany Water Board for the following: Beaver Creek Clean River Project Phase IIA – ACWPD South Plant Influent Gate Improvements BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, December 7, 2021 at 1:30 P.M., and that each bidder be required to present with the bid a deposit equal to 5% of the purchase price in a bid bond or certified check, conditioned upon his entering into the contract if his bid should be accepted and for the performance of the same. 2  Tuesday, November 2, 2021 Mr. Milano offered the following: Resolved, that the Secretary be authorized and directed to advertise for bids for the following: Elevator Maintenance and Repairs for Various City Owned Buildings Albany, New York –Year 2022 BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, November 16, 2021 at 1:30 p.m., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. 3  Tuesday, November 2, 2021 Mr. Milano offered the following: Resolved, that the Secretary be authorized and directed to advertise for bids for the following: Maintenance Contract for Locksmith Services for Various City Owned Buildings Albany, New York BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, November 16, 2021 at 1:30 p.m., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. 4  November 2, 2021 Mr. Milano offered the following: Resolved, that the Secretary be authorized and directed to advertise for bids for the following: City of Albany Ridgefield Park Tennis Locker Room Restoration BIDS TO BE RECEIVED Said proposals to be received by the Board at a special meeting to be held on November 23, 2021 at 1:30 p.m. and that each bidder be required to present with the bid a deposit in the amount equal to 5% of the total bid in a bid bond or certified check, conditioned upon entering into the contract if the bid is accepted and for the performance of the same. 5  November 2, 2021 Mr. Milano offered the following: Resolved, that the Secretary be authorized and directed to advertise for bids for the following: City of Albany Washington Park Restroom Restoration BIDS TO BE RECEIVED Said proposals to be received by the Board at a special meeting to be held on November 23, 2021 at 1:30 p.m. and that each bidder be required to present with the bid a deposit in the amount equal to 5% of the total bid in a bid bond or certified check, conditioned upon entering into the contract if the bid is accepted and for the performance of the same. 6  November 2, 2021 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Secretary be authorized and directed to advertise for bids on behalf of the Albany Water Board for the following: SODIUM PERMANGANATE for the Alcove Reservoir BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, November 16, 2021 at 1:30 P.M., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. 7  November 2, 2021 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Secretary be authorized and directed to advertise for bids on behalf of the Albany Water Board for the following: SODIUM HYPOCHLORITE for the Albany Filtration Plant BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, November 16 at 1:30 P.M., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. 8 9 10 11 12  November 2, 2021 Mr. Milano offered the following: Resolved, that the bid of the following named bidder be accepted and the contract awarded to them, at and for the prices specified in their proposal, they being the lowest qualified bidder and theirs being the lowest qualified bid, for the Base Bid plus the Bid Alternate and that the Mayor be authorized to sign the contract on behalf of the City and affix its seal thereto. Project Title: Mechanical Improvement Project 200 Henry Johnson Boulevard Division of Engineering Low Bidder: Eckert Mechanical LLC 1062 Central Avenue Albany, NY 12205 Amount: $764,580.00 13  RESOLUTION TO AWARD WHEREAS, the CITY advertised its Request for Bids (hereinafter referred to as the “RFB”) for the Purchase of Uniforms and Related Embroidery Services dated September 21, 2021; and WHEREAS, the CITY received bids from four vendors, the two lowest bidders being Galls and Wicked Smart Apparel; and WHEREAS, the CITY, by and through its Board of Contract and Supply, has reviewed two news articles put forth by the Purchasing Department, annexed hereto, evidencing global supply chain issues with the procurement of apparel and custom clothing items; and WHEREAS, the CITY recognizes a need for a reliable source of apparel for its first responders and various CITY employees; and WHEREAS, after a review of the bids, the CITY’s Purchasing Department hereby offers to the Board of Contract & Supply this resolution to award this contract to both Galls and Wicket Smart Apparel on a non-exclusive and as-needed basis, in accordance with Paragraph 1 of the Bid Sheet within the RFB, NOW, THEREFORE, BE IT RESOLVED that the bids from Galls and Wicket Smart Apparel be accepted and the contracts awarded to them, at and for the prices specified in their bids, they being the lowest qualified bidders and theirs being the lowest qualified bids, and that the Mayor be authorized to sign the contract with each bidder on behalf of the City and affix its seal thereto. PROJECT: PURCHASE OF UNIFORMS AND RELATED EMBROIDERY SERVICES BIDDERS: GALLS, INC.; and WICKED SMART APPAREL 14 15 16  November 2, 2021 The following resolution was offered on behalf of the Albany Water Board: RESOLVED, that the Albany Water Board authorizes Change Order #1 to the 35 Erie Blvd. Site Improvements and Alterations Project with Wm. J. Keller & Sons Construction Corp., decreasing the contract amount by $9,774.00. The new contract value is $1,233,626. 17  November 2, 2021 The following resolution was offered on behalf of the Albany Water Board: RESOLVED, that the Albany Water Board authorizes Change Order #1 to the 2021 AWB Water & Sewer Improvements Contract with New Castle Paving, increasing the contract value by $32,896.38. The new contract value is $1,588,567.13. No change in the Contract completion date. 18  November 2, 2021 Mr. Milano offered the following: Resolved, that an increase in the amount of $4,900.71, Change Order No. 1, be made to AFD Maintenance Facility Oil Water Separator Installation Project (City Contract No. 9142). The new contract value will be $187,779.71. Further resolved, that an increase of 105 days be made to the final completion date. The new contract final completion date will be November 5, 2021. PROJECT TITLE: AFD Maintenance Facility Oil Water Separator Installation Project CONTRACTOR: Delsignore Black Top Paving 42 Brick Church Road Troy, NY 12180 19  November 2, 2021 Mr. Milano offered the following: Resolved, that an increase in the amount of $331,400.00, Change Order No. 1, be made to Street Resurfacing and Sidewalk Reconstruction Project – 2021 – Contract 2 (City Contract No. 9152). The new contract value will be $3,073,540.00 (including $160,117.00 of CDBG funds). Further resolved, that an increase of 28 days be made to the final completion date. The new contract final completion date will be December 10, 2021. PROJECT TITLE: Street Resurfacing & Sidewalk Reconstruction Project Year 2021 - Contract 2 Division of Engineering CONTRACTOR: New Castle Paving LLC 1 Madison Street Troy, NY 12180 20  November 2, 2021 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Secretary be authorized and directed to reject all bids received on October 19, 2021 for the purchase of Sodium Permanganate. 21  November 2, 2021 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Secretary be authorized and directed to reject all bids received on October 19, 2021 for Septic Service as the bids were too high. 22