Contract & Supply

CITY OF ALBANY, NY BOARD OF CONTRACT AND SUPPLY Tuesday, December 5, 2023 Present: GIDEON GRANDE, Budget Department DARIUS SHAHINFAR, Treasurer MARISA FRANCHINI, Corporation Counsel CHRISTOPHER MARINI, City Engineering FRANK ZEOLI, Deputy Commissioner of DGS * Motion to adopt the agenda was made by Frank Zeoli and seconded by Darius Shahnifar, followed by a unanimous vote in the affirmative * Motion to adjourn was made by Darius Shahnifar and seconded by Frank Zeoli, followed by a unanimous vote in the affirmative This meeting will be live streamed to YouTube at: https://www.youtube.com/channel/UCw2w4CdeaI5sd8lQPUDlcyw Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 1  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 2 Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 3  Adopted by the following vote: Grande Shahinfar Franchini Marini Page | 4 Zeoli Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 5 Affirmative 4 Negative 0  Tuesday, December 5, 2023 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Bids received by the Board of Contract & Supply on November 21, 2023 for Sodium Permanganate for the Water Department be rejected. The reason for the rejection is that we cannot store the delivery quantity the bids offered. AND RESOLVED, that the Secretary be authorized and directed to advertise for bids on behalf of the Albany Water Board for the following: Sodium Permanganate for the Water Department BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, December 19, 2023 at 1:30 P.M., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. All bids shall be quoted in price per gallon. Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 6  Tuesday, December 5, 2023 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Bids received by the Board of Contract & Supply on November 21, 2023 for SPOILS Removal for the Water Department be rejected. The reason for the rejection is the bids exceeded the budget. AND RESOLVED, that the Secretary be authorized and directed to advertise for bids on behalf of the Albany Water Board for the following: SPOILS Removal for the Water Department BIDS TO BE RECEIVED Said proposals to be received by the Board at a regular meeting to be held Tuesday, December 19, 2023 at 1:30 P.M., and that each bidder be required to present with the bid a deposit equal in amount to 5% of the total bid in a bid bond or certified check, conditioned upon his entering into the contract if his bid be accepted and for the performance of the same. All bids shall be quoted in cubic yards. Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 7 Affirmative 4 Negative 0  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Water & Sewer Supplies Requesting Department: Albany Water Board Name of Bidder Security Amount of Bid Ti-Sales, Inc Bid Bond Section I 36 Hudson Rd Group #1 – No Bid Sudbury, MA 01776 Group #2 – No Bid Group #3 – No Bid Group #4 – No Bid Group #5 – No Bid Group #6 – No Bid Group #7 - $35,723.60 Group #7 cont - $22,942.35 Group #8 – No Bid Section II Group #1 – No Bid Group #2 – No Bid Group #3 – No Bid Group #4 – No Bid Group #5 – $3,233.70 Core & Main LP Bid Bond Section I 14 Arch Street Group #1 – $83,621.00 Watervliet, NY 12189 Group #2 –$65,972.00 Group #3 – $22,635.72 Group #4 – $148,256.08 Group #5 – $73,312.00 Group #6 – $80,334.00 Group #7 - $34,327.00 Group #7 cont - $21,941.00 Group #8 – $27,524.40 Section II Group #1 – $48,140.00 Group #2 – No Bid Group #3 – No Bid Group #4 – $15,521.40 Group #5 – $2,586.40 Adopted by the following vote: Grande Shahinfar Page | 8 Franchini Marini Zeoli  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Provisions of Greenhouse Structure & Associated Products Requesting Department: General Services Name of Bidder Security Amount of Bid No Bid Submissions Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 9  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Altec Equipment Preventative Maintenance & Repair Requesting Department: General Services Name of Bidder Security Amount of Bid No Bid Submissions Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 10  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Kubota Equipment Maintenance & Repair Requesting Department: General Services Name of Bidder Security Amount of Bid No Bid Submissions Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 11 Affirmative 4 Negative 0  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Morback Equipment Parts, Preventative Maintenance & Repair Requesting Department: General Services Name of Bidder Security Amount of Bid No Bid Submissions Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 12  Tuesday, December 5, 2023 BOARD OF CONTRACT AND SUPPLY City of Albany, NY Date Bids Received: December 5, 2023 Title: Truck Scale Parts, Preventative Maintenance & Repair Requesting Department: General Services Name of Bidder Security Amount of Bid Scale Service & Supply Co. Inc. Not Required See Below PO Box 660 Rensselaer, NY 12144 Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 13 Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 14 Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 15 Affirmative 4 Negative 0  Tuesday, December 5, 2023 The following was offered on behalf of the Albany Water Board: RESOLVED, that the SCADA Integration, Programming and Emergency Services be awarded to General Control Systems for the total base bid of $105,100, as stated in their bid of November 21, 2023. Adopted by the following vote: Grande Shahinfar Franchini Marini Page | 16 Zeoli Affirmative 4 Negative 0  Tuesday, December 5, 2023 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Bids received by the Board of Contract & Supply on November 21, 2023 for Lime Slurry for the Water Department be rejected. The reason for the rejection is there were no bids received. Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Affirmative 4 Negative 0 Page | 17  Tuesday, December 5, 2023 The following was offered on behalf of the Albany Water Board: RESOLVED, that the Sodium Hypochlorite be awarded to Surpass Chemical Co. for the total base bid of $2.008 per gallon, as stated in their bid of November 21, 2023. Adopted by the following vote: Grande Shahinfar Franchini Marini Page | 18 Zeoli Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Page | 19 Marini Zeoli Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Page | 20 Zeoli Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 21 Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 22 Affirmative 4 Negative 0  Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 23 Affirmative 4 Negative 0  Tuesday, December 5th, 2023 Mr. Marini offered the following: Resolved, that an increase in the amount of $550,000.00, Change Order No. 2, be made to the New Scotland Avenue and State Street Paving project (City Contract #9239). The new contract value will be $3,006,023.20. Further resolved, that an increase of 50 days be made to the final completion date. The new contract final completion date will be December 31, 2023. Adopted by the following vote: Grande Shahinfar Franchini Marini Zeoli Page | 24 Affirmative 4 Negative 0