Aledo City Council

City of Aledo Minutes of the Regular City Council Session – February 17, 2015 The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on February 17, 2015. MAYOR HAGLOCH called the meeting to order at 6:47 P.M. The roll was called, whereupon the following answered present: Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, CHRIS KOPP, PAT RENTFRO, and THOMAS WATKINS. Mayor CHRISTOPHER HAGLOCH. Also present were ROBERT MAHRT, City Administrator, J. MICHAEL SPONSLER, Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk. An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Robert Blackford, Aledo Times Record, Pam Berenger, Rock Island Argus, and Kyle McEwen, WRMJ. COMMITTEE OF THE WHOLE The meeting was opened in prayer by assistant Pastor Seth Bowker, First Baptist Church. Appearances: No Report. Communication & Correspondence: No Report. Requests & Petitions: City Sponsorship – Community Events: Jesse Harrison, Mercer County Athletic Boosters – Bear Country Wrestling Tournament, appeared before the Committee of the Whole to request event sponsorship in the amount of $1,500. MAYOR Hagloch reported the item was budget for F/Y 2015 and will be placed on the next invoice listing. City Sponsorship – Community Events: Mercer County High School Student Council – “Save a Life Tour Assembly”, appeared before the Committee of the Whole to request event sponsorship. It was noted, Mercer County High School to host an assembly on April 23rd, 2015 with the program focusing on texting and driving, as well as, drinking and driving. Total cost for the program was noted at $3,200. The Committee of the Whole requested the item be sent to the Finance Committee for further review. Public Works Activity Report: DPW Blaser reported the following:  Streets: snowfall events on 2/2, 2/3, and 2/4 with removal of snow piles completed on 2/3. Division continues to clean and organize the public works building.  Water/Sewer: completion of January EPA paperwork; assisted street division in snow plowing; jetting of three (3) sewers; meter reading; and water & wastewater worker began classes regarding water license on 2/11. 1 City of Aledo Minutes of the Regular City Council Session – February 17, 2015  Gas: assisted street division in snow plowing; assisted cemetery division on 2/2; meter reading; and division currently working on welding certificates.  Cemetery: two (2) funerals occurred. Continue to assist Street division during snow events.  DPW: completion of administrative vehicle pricing; performed a roof/structure review with Frank Stewart/Structural Engineer at the gas house; attended the Buttonwood Trails Subdivision meeting on 2/4; assisted the street division in plowing; and met with Shane Larson and Water division to review 2015 sewer video project. Aledo Police Department Activity Report: CHIEF Sponsler provided an overview of the police officer applicant testing schedule. CHIEF reported physical and written testing would be completed on 2/21 and interviews to be held on 2/28. CHIEF noted the goal was to have at least one (1) officer hired before the start of Police Training Institute (PTI) on March 30, 2015. CHIEF also reported the storm siren project was moving forward with the siren and pole ordered. CHIEF mentioned in brief the recent case regarding an active meth lab was still ongoing and more arrests pending. Administration Report: ADMINISTRATOR Mahrt general activities include: police department job description updates; police department lateral hiring policy; preliminary review of animal control ordinance and peddlers & hawkers ordinances; subdivision administration (Buttonwood Trails Subdivision), and personnel coordination. City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes. Mayor’s Report: MAYOR Hagloch mentioned in brief he had attended several meetings with City staff within the past two weeks regarding several upcoming City projects. Committee Report: ALD. Rentfro reported the Personnel Committee met on February 17, 2015 recommending approval of a Police department lateral hiring policy; approval of the updated job descriptions for positions of Chief of Police, Administrative Secretary, Sergeant, and Police officer; and noted Chief Sponsler briefed the committee regarding the hiring timeline for the positions of police officer. MAYOR noted a Tax Increment Financing (TIF) Committee meeting would be scheduled for Monday, February 23, 2015 at 6:00 o’clock p.m. in the City Council Chambers. MAYOR noted a Finance Committee meeting would be scheduled for Monday, March 2, 2015 at 5:30 o’clock p.m. in the City Council Chambers. REGULAR COUNCIL SESSION Following the Pledge of Allegiance to the Flag, 2 City of Aledo Minutes of the Regular City Council Session – February 17, 2015 ACTION ITEMS APROVAL OF MINUTES: Motion was made by ALDERMAN RENTFRO and seconded by ALDERMAN COOPER to approve the meeting minutes of February 02, 2015 as presented. A Roll call vote was recorded as follows: YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Kopp, Rentfro, and Watkins. NO: None. Motion carried. 8 yeas, 0 nays. FINANCE: INVOICE LIST: Motion was made by ALDERMAN RENTFRO and seconded by ALDERMAN KOPP that the Invoice Listing, less the Blick & Blick Oil, Co., item(s) on page(s) one (1) and two (2), the GoldstarFS, Inc. item and Essig Motors, Inc., item(s) on page two (2), which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows: YES: Bewley, Chausse, Cooper, Doherty, Kopp, Rentfro, Watkins, and Bertrand. NO: None. Motion carried. 8 yeas, 0 nays. Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY that the Invoice Listing, the Blick & Blick Oil, Co., item(s) on page(s) one (1) and two (2), the GoldstarFS, Inc. item and Essig Motors, Inc., item(s) on page two (2), which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows: YES: Chausse, Cooper, Watkins, Bertrand, and Bewley. NO: None. ABSTAIN: Doherty, Kopp, and Rentfro. Motion carried. 5 yeas, 0 nays, 3 abstentions. RESOLUTION NO. 09R, SERIES OF 2015; APPROVING THE ENGAGEMENT OF EIDE BAILY, LLP TO PERFORM AUDIT SERVICES FOR THE CITY OF ALEDO, ILLINOIS FOR FISCAL YEARS 2014, 2015, AND 2016: Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DOHERTY approve Resolution No. 09R, Series of 2015; Approving the engagement of Eide Baily, LLP, 1545 Associates Drive, Suite 101, Dubuque, IA, 52002-2299, to perform audit services for the City of Aledo, Illinois for fiscal years 2014, 2015, and 2016. (Audit Fee & TIF Compliance Audit: F/Y 2014 - $17,000; F/Y 2015 - $17,650; and F/Y - $18,300.) A Roll call vote was recorded as follows: YES: Doherty, Kopp, Rentfro, Watkins, Bertrand, Bewley, and Chausse. NO: Cooper. Motion carried. 7 yeas, 1 nay. 3 City of Aledo Minutes of the Regular City Council Session – February 17, 2015 Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN RENTFRO to go into a five (5) minutes recess allowing City Clerk Dale time to adjust the recording device, to create additional recording space, for the continuance of the City Council meeting. A Unanimous voice vote followed in agreement. The meeting was recessed at 7:01 P.M. Council reconvened in regular session at 7:04 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, KOPP, RENTFRO, and WATKINS, MAYOR HAGLOCH, as well as, ADMINISTRATOR MAHRT, CHIEF SPONSLER, DPW BLASER, and CITY CLERK DALE. RESOLUTION NO. 10R, SERIES OF 2015; APPROVING THE PURCHASE OF A 2015 CHEVROLET TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS: Motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP approve Resolution No. 10R, Series of 2015; Approving the purchase of a 2015 Chevrolet Colorado, crew cab pickup, for the Department of Public Works, from Essig Motors, Inc., 2204 SE 3rd Street, Aledo, Il., 61231, in an amount not to exceed Twenty- Seven Thousand Five Hundred Seventy-three Dollars ($27,573.00). A Roll call vote was recorded as follows: YES: Kopp, Rentfro, Watkins, Bertrand, Bewley, Chausse, and Cooper. NO: None. ABSTAIN: Doherty. Motion carried. 7 yeas, 0 nays, 1 abstention. WATER & SEWER: MOTION APPROVING MAIN PLANT PLC LOGIC AND GRAPHICS CLEANUP, AND THE FILTER SYSTEM PLC PROGRAM INTEGRATED INTO THE RO SYSTEM PROGRAM: Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN CHAUSSE approving Main Plant PLC Logic and Graphics Cleanup in the amount of ($5,550), and the Filter System PLC Program integrated into the Reverse Osmosis System Program in the amount of ($5,500), from Britton Electronics & Automation, Inc., 1501 S. 6th Street, Pekin, Il., 61554, for a total amount not to exceed Eleven Thousand Fifty Dollars ($11,050.00). A Roll call vote was recorded as follows: YES: Kopp, Rentfro, Watkins, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 8 yeas, 0 nays. WATER & SEWER: MOTION APPROVING LOCAL WELL COMMUNICATION IMPROVEMENTS: Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND approving local well communication improvements from Britton Electronics & Automation, Inc., 1501 S. 6th Street, Pekin, Il., 61554, for a total amount not to exceed 4 City of Aledo Minutes of the Regular City Council Session – February 17, 2015 Nine Thousand Six Hundred Fifty Dollars ($9,650.00). A Roll call vote was recorded as follows: YES: Rentfro, Watkins, Bertrand, Bewley, Chausse, Cooper, Doherty, and Kopp. NO: None. Motion carried. 8 yeas, 0 nays. GAS: MOTION APPROVING THE ODORIZER REHAB FOR THE GAS DISTRIBUTION SYSTEM: Motion was made by ALDERMAN RENTFRO and seconded by ALDERMAN KOPP approving the odorizer rehab for the gas distribution system from Utility Safety and Design Inc., 1927 Miller Drive, Olney, IL., 62450, in a total amount not to exceed Six Thousand Nine Hundred Eighty-four Dollars ($6,984.00). A Roll call vote was recorded as follows: YES: Watkins, Bertrand, Bewley, Chausse, Cooper, Doherty, Kopp, and Watkins. NO: None. Motion carried. 8 yeas, 0 nays. STANDING COMMITTEE REPORTS: MAYOR Hagloch reminded the Council of the upcoming committee meetings for Tax Increment Financing (TIF) and Finance scheduled during Committee of the Whole. OLD BUSINESS: No Report. NEW BUSINESS: No Report. ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN DOHERTY that the meeting be adjourned. Unanimous voice vote followed in agreement. Meeting was adjourned at 7:21 P.M. _____ Jarod Dale, City Clerk Minutes approved by Council action March 02, 2015. ________________________________ Jarod Dale, City Clerk 5