Aledo City Council

City of Aledo Minutes of the Regular City Council Session – February 16, 2021 The City Council of the City of Aledo met in Regular Session in the Community Room at the Aledo Fire Station building on February 16, 2021. MAYOR PRO-TEM CHAUSSE called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present: Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH was excused. Alderman TERRY BEWLEY was excused. Also present was JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk. The media was represented by John Hoscheidt, WRMJ. COMMITTEE OF THE WHOLE Public Comment: No Report. Communication & Correspondence: No Report. Requests & Petitions: No Report. Public Works Activity Report:  Streets: Plow, salted and slushed streets; hauled out snow piles from the downtown area; repair/service equipment; and ordered salt.  Gas: JULIE’s; replace regulator at Mercer Manor Nursing Home; assist Water Division with water main break; and plow snow.  Water: JULIE’s; service generators; work on CIP advertisements; repair one (1) water main break; jet sewer on NE 6th Avenue; and plow snow.  Cemetery: Two (2) Funerals. Plow and salt cemetery. Plow snow; inventory; assist Gas Division with moving.  DPW: Completed occupancy inspection at the former Mercer Carnegie Library building; continued correspondence with Matt Dowis and IDNR in regards to the Sponsler Manor Third Addition Subdivision; continued correspondence with Brad Krstic in regards to the proposed Breezy Acres Subdivision; coordination with Aledo Fire Department on sprinkler system testing; met with architect to review occupancy requirements for Project Now to relocate to Community Bible Church; the Village of Seaton continues to work with an engineer and provided an update to a proposed Seaton / Aledo Interconnect project. Also, the building collapse on in the downtown area on 2/8 is being scheduled for demolition and clean-up. Aledo Police Department Activity Report: ADMINISTRATOR/CHIEF Sullivan reported 1 City of Aledo Minutes of the Regular City Council Session – February 16, 2021 Officer Brock returned to Mercer County High School on a full-time basis on February 1, 2021. Brock will be attending the new SRO certification course which was recently mandated by the State of Illinois. The course is a 40-hour course which is being held the week of February 15 to 19, 2021. Brock has previous SRO training and is already a certified Juvenile Officer. Officer Andrew Christie began supervised solo patrols the first week in February. He completed field training quickly. Christie has done an excellent job transitioning to solo patrol work. Officer Tyler Mattson is attending the Southwestern Illinois Basic Police Academy in Belleville, Illinois. He is scheduled to graduate on time, on March 12, 2021. Mattson will begin his field training on Monday, March 15, 2021. Officer Waldrup has completed five weeks of his academy training at the Macon County Law Enforcement Training Center in Decatur. His class is tentatively scheduled to graduate on Friday, April 16, 2021. Officer Waldrup has begun field training over the weekends. He is working with through the beginnings of his FTO program on Saturday 2nd shifts during his day off from the academy. The Department has a vehicle fleet issue that will become a serious problem in the future. We are currently operating with four (4) 2016 Chevrolet Impalas, one (1) 2007 Ford Crown Victoria and one 2012 (1) Chevrolet Tahoe. We placed an order for one replacement vehicle in 2020. None were available. We are currently on a waiting list. The anticipated arrival date has been pushed back again. The Department completed all of the certification processes to enter National Incident Based Reporting System (NIBRS) data (crime statistics) directly into the live crime reporting system. We had to complete six (6) months of double data entry. One set of data was entered for the FBI Uniform Crime Reporting (UCR) system which was phased out as of January 1, 2021. The second set of data had to be entered onto the NIBRS system. Data was also entered into the Illinois NIBRS test site for six (6) months in order to receive approval from the Illinois State Police to enter data into the Illinois system for conversion to the FBI system. Duplicate data will no longer need to be entered and we will be using a single crime data reporting site. The Department is working to deal with records expungement requirements of Illinois’ Cannabis Regulation and Tax Act. The Department is mandated to identify every record of cannabis related police action and destroy those records. We are allowed to comply in phases, with the newest records to be destroyed first. Each police report with cannabis related records has to be completely reviewed. Those with other important information will need to be forwarded to our City Attorney to determine if the cannabis related language can be removed, while maintaining the portions relating to other crimes is maintained. Example: A person arrested for burglary also possessed cannabis and was charged with burglary and unlawful possession of cannabis. We would need advice on how to properly maintain the burglary report and yet comply with 2 City of Aledo Minutes of the Regular City Council Session – February 16, 2021 the expungement requirements of the Cannabis Act. This is a very labor-intensive project. Administration Report: No Report. City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes. Mayor’s Report: No Report. Committee Report: ALD. Cooper reported the Public Property, Streets & Sidewalks Committee met on February 8th. Brad Krstic, developer for the Breezy Acres Subdivision, appeared to request support and participation in the development. Additional detail regarding engineering and annexation were discussed. The Committee noted support of continued discussions with the developer and a developer’s agreement. The Committee also recommended an RFP be issued for sale of property at 204 NE 2nd Avenue, Aledo, Il. REGULAR COUNCIL SESSION Following the Pledge of Allegiance to the Flag, ACTION ITEMS APPROVAL OF MINUTES: Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve the meeting minutes of February 01, 2021 as presented. A Roll call vote was recorded as follows: YES: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays. PUBLIC COMMENT: No Report. FINANCE: INVOICE LIST: Motion was made by ALDERMAN DIXON and seconded by ALDERMAN HOLMES that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows: YES: Chausse, Cooper, Dixon, Holmes, Sarabasa, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention. 3 City of Aledo Minutes of the Regular City Council Session – February 16, 2021 RESOLUTION NO. 02R, SERIES OF 2021; APPROVING PROPOSAL FOR AERIAL IMAGERY SERVICES: Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN SARABASA to approve Resolution No. 02R, Series of 2021; Approving Proposal for Aerial Imagery Services from Eagleview at a cost of $5,000, plus an additional $3,240.00 for high resolution images. A Roll call vote was recorded as follows: YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 03R, SERIES OF 2021; APPROVING OPERATION AND MAINTENANCE SERVICE AGREEMENT FOR OPERATION OF WATER AND SEWER SYSTEMS: Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve Resolution No. 03R, Series of 2021; Approving Operation and Maintenance Service Agreement for Operation of Water and Sewer Systems between City of Aledo, Illinois and Ion Environmental Solutions, 4500 25TH Street South, Muscatine, IA., 52761; term of agreement shall commence March 1, 2021 and shall end February 28, 2022; with payments of $6,788.00 due at the beginning of each month. A Roll call vote was recorded as follows: YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 04R, SERIES OF 2021; A RESOLUTION APPROVING AN AGREEMENT FOR PERFORMANCE OF WATER SYSTEM ENGINEERING SUPPORT SERVICES BY STRAND ASSOCIATES, INC.: Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN KOPP to approve Resolution No. 04R, Series of 2021; Approving an Agreement for Performance of Water System Engineering Support Services by Strand Associates, Inc., 910 West Wingra Drive, Madison, WI 53715, with an estimated cost of $10,000 for the remainder of calendar year 2021. A Roll call vote was recorded as follows: YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays. 4 City of Aledo Minutes of the Regular City Council Session – February 16, 2021 RESOLUTION NO. 05R, SERIES OF 2021; AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF ALEDO, ILLINOIS AND ALEDO MAIN STREET FOR SERVICES INVOLVING IMPLEMENTATION OF TIF REDEVELOPMENT PLAN: Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to lay on the table Resolution No. 05R, Series of 2021; Authorizing an Agreement between the City of Aledo, Illinois and Aledo Main Street for Services involving Implementation of TIF Redevelopment Plan; with details of businesses who received economic assistance in Q4 2020 provided to Council. A Roll call vote was recorded as follows: YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention. CITY SPONSORSHIP: ALEDO MAIN STREET F/Y 2021 IN THE AMOUNT OF $18,000: Motion was made by ALDERMAN COOPER and seconded by ALDERMAN SARABASA to approve the City Sponsorship request by Aledo Main Street F/Y 2021 in the amount of $18,000 as presented. A Roll call vote was recorded as follows: YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays. STANDING COMMITTEE REPORTS: A Finance Committee meeting to be held on Monday, February 22, 2021 at 6:00 o’clock p.m. in the City Council Chambers. OLD BUSINESS: City Staff reported Haven Creative to meet with 353 Court, LLC to provide feedback as part of economic development related to the new branding and tag- line. Haven Creative is hoping to finalize the branding and tag lines this month and begin presenting to the City Council in March. NEW BUSINESS: No Report. ADJOURNMENT: There being no further business, motion was made by ALDERMAN SARABASA and seconded by ALDERMAN KOPP that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:52 P.M. ________________________________ Jarod Dale, City Clerk Minutes approved by Council action March 01, 2021. ______________________________ 5 City of Aledo Minutes of the Regular City Council Session – February 16, 2021 Jarod Dale, City Clerk 6