City Council Meeting

MAYOR Rocky Gillis COUNCIL MEMBERS Michael Bembas Cathy Harris Corey Blair Raymond Martin, Ed Carter Mayor Pro Tem Dawn Davey CITY OF ALGONAC REGULAR CITY COUNCIL MEETING Tuesday, February 21, 2023 6:00 p.m. City Council Chambers, 805 St. Clair River Drive Algonac, MI 48001 Proposed Minutes Meeting called to Order Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Present: Councilmembers Bembas, Blair, Carter, Davey, Gillis, Harris, and Martin. Others Present: City Manager Denice Gerstenberg, Fire Chief Joe Doan, City Clerk Lisa Borgacz, Chris Amiels, Roland Alix, Karen Stickel and Matthew Hughes, Hubbell, Roth & Clark. Moment of Silent Prayer Mayor Gillis called for a moment of silent prayer. Pledge of Allegiance Mayor Gillis led the Pledge of Allegiance. Approve Agenda Motion by Blair, supported by Carter to approve the agenda as presented. Motion carried. Presentations a. Nice Neighbor Award – Chris Amiels, Presented by Councilman Corey Blair. b. SAW Grant Presentation by Hubbell, Roth & Clark. 2.21.2023 CC Minutes 1 Matthew Hughes, HRC, presented an overview of the Sanitary and Stormwater Asset Management Plans and work completed as part of the SAW Grant. The grant was executed in April 2020, and completed as of April 1, 2023. Through the SAW grant, the city received 90% reimbursement of costs related to the inspection and documentation of the city’s sewer and stormwater systems from the State. Public Comment There were none. City Manager’s Report City Manager Gerstenberg gave a brief report. Consent Agenda Motion by Davey supported by Carter to approve the consent agenda as presented: a. City Council Meeting Minutes a. Regular Meeting – February 7, 2023 b. Departmental Reports 1. Blight Enforcement 2. Building 3. DPW 4. Finance 5. Fire Department 6. Water Department c. Communications & Notices 1. Boards & Commission Roster 2. Algonac Housing Commission Minutes d. Miscellaneous Business a. Engineering Services for bridge inspections. Approve invoice for professional bridge inspection services from Anderson, Eckstein & Westrick, Inc., whose address is 51301 Schoenherr Road, Shelby Township, MI 48315 in the amount of $1,487.50. b. Water Plant annual Cathodic Protection Service Agreement. Approve the annual service agreement for water storage tank/clarifier cathodic protection systems with Corrpro, whose address is 1055 West Smith Road, Medina, OH 44256 in the amount of $2,895.00 and direct the City Manager to sign the agreement on behalf of the city. Motion carried. Unfinished Business None New Business To approve professional actuarial services for FY 2023, 2024 & 2025. 2.21.2023 CC Minutes 2  Motion by Blair, supported by Harris to approve professional actuarial services in the amount of $4,500 from Nyhart whose address is c/o Ascensus, 23693 Network Place, Chicago, IL 60673 for actuary services related to Other Post-Employment Benefit program (OPEB) for fiscal years 2023, 2024 and 2025. Roll Call Ayes: Bembas, Blair, Carter, Davey, Gillis, Harris, Martin Nays: None Motion carried. To approve City Hall Front Office Security Improvements. Motion by Carter, supported by Bembas to approve city hall front office security improvements by Preferred Glass Inc., whose address is 6215 King, Marine City, MI 48039 in the amount of $5,505.00. Roll Call Ayes: Blair, Carter, Davey, Gillis, Harris, Martin, Bembas Nays: None Motion carried. To approve SAW Sewer Cleaning & Televising Pay Estimate #4 (FINAL). Motion by Blair, supported by Bembas to approve Sewer Cleaning & Televising Pay Estimate #4 (FINAL) for work completed August 31 through December 2, 2022 to Doetsch Environmental Services, whose address is 21221 Mullin Avenue, Warren MI in the amount of $28,152.56. Roll Call Ayes: Carter, Davey, Gillis, Harris, Martin, Bembas, Blair Nays: None Motion carried. To approve Water Plant SCADA Turbidimeter Alarms. Motion by Bembas, supported by Davey to approve Water Plant SCADA Turbidimeter Alarms from UIS Group of Companies, whose address is 2290 Bishop Circle East, Dexter, MI 48130 in the amount of $7,164 and direct the City Manager to sign the contract on behalf of the city. Roll Call Ayes: Davey, Gillis, Harris, Martin, Bembas, Blair, Carter Nays: None Motion carried. To consider Boards and Commissions Appointments. Motion by Carter, supported by Harris to approve appointing Christina 2.21.2023 CC Minutes 3  Halkias-Robb appointed to the Housing Commission for a partial-term ending June 30, 2026. Motion carried. Accounts Payable Motion by Carter, supported by Harris to approve accounts payable and payroll in the amount of $510,654.90. Roll Call Ayes: Harris, Martin, Bembas, Blair, Carter, Davey, Gillis Nays: None Motion carried. Items for Next Agenda • Special Event/Trinity Church Easter Service • Portable Toilets Cleaning agreement Council Comment Bembas Announced that March 2 will be a Cowboy BBQ dinner and line dancing at the Algonac VFW. Tickets are $25. The Piece to Peace Quilters and Women’s Life will host an event on Monday, April 3 at the Algonac Lions Club to raise funds for the St. Clair County Quilt Trail. Blair Thanked and congratulated Chris Robb on her appointment to the Housing Commission. He also thanked Chris Amiels, a great pillar of the community who is always there if needed. HRC is a quality engineering firm doing a great job for the city. He asked everyone to be careful with the weather forecasted for tomorrow, and to send prayers out the MSU families. Carter Congratulated Chris Robb for being appointed to the Housing Commission, and the Algonac High School Wrestling team who had an impressive weekend and are now moving on to States. He also thanked Chris Amiels, stating he is a real asset to the community. Davey Stated the ARC auction/dinner dance was amazing, and they had a good time. She said, following the HRC SAW grant presentation, there is a lot of work to do on infrastructure issues. Harris Congratulated Chris Amiels and welcomed Chris Robb to the Housing Commission. Martin 2.21.2023 CC Minutes 4 Thanked Chris Robb for getting involved in the community, and Chris Amiels for the blessing boxes. He attended a memorial service for former city employee, Ronnie Williams, on Sunday. It was very touching and he is impressed by all who attended. Gillis Thanked Chris Robb for being a part of our Housing Commission, and also thanked Chris Amiels for the blessing boxes. He wished the Algonac Wrestling team well on going to States Friday morning. People can line up along M29 Friday morning at 10:00 to cheer them on as they leave. He announced a Muskrat and Wild Game Dinner taking place in Marine City, and the Fraternal Order of Police Adult Pinewood Derby on March 18. Adjournment Motion by Blair, supported by Martin to adjourn the meeting at 6:48 p.m. Motion carried. Signed _____________________; respectfully submitted ____________________ Mayor Rocky Gillis City Clerk Lisa Borgacz 2.21.2023 CC Minutes 5  Item No: lld Meeting: 3.7.2023 Business of the Algonac City Council Agenda Statement Item Title: To approve final payment to Hubbell, Roth & Clark for Robbins Street & Water Main replacement project: $72,633.74. Submitted By: Denice A. Gerstenberg, City Manager Summary On March 23, 2021, bids were received from six contractors for the Robbins Street Road and Water Main Replacement project. Bids ranged from a high bid of $1,097,000 to a low bid of $593,098.75. On April 20, 2021, City Council awarded the low bid to Superior Contracting Group in the bid amount of $593,098.75. Total estimated project cost was: As-Bid Construction 593 098.75 59 309.88 Desi $59 500.00 Con 73 300.00 Total Payments have been made to Superior Contracting totaling $476,653.62. Per attached letter dated November 10, 2022, Superior Contracting was notified that after accounting for the additional costs incurred by the city throughout the duration of the project, the DPW labor and equipment needed to assist with Superior-caused water main and sewer breaks, the resulting increase of engineering consulting and field services, the project completion date a year later than the original contract deadline, and the very uncomfortable situation created for the city and residents of Robbins, the contract with Superior Contracting is considered closed. Payments have been made to Hubbell, Roth & Clark for construction engineering and inspection totaling $139,342.18. Attached are the final invoices in the amount of $72,633.74. The total construction cost for the project is $476,653.62 + $59,500 + $139,342.18 + $72,633.74 = $748,129.54. Suggested Action: MOVED BY: SUPPORTED BY: RESOLVED, to approve final payment for construction engineering services for Robbins Street and Water Main replacement project to Hubbell, Roth & Clark, Inc., whose address is 555 Hulet Drive, Bloomfield Hills, MI 48302 in the total amount of $72,633.74. APPROVED/Denied