PARC (Parks, Arts, Recreation, Culture) Committee

PARC Tax Advisory Board March 2, 2016 City Office Conference Room Attendees Brian Thompson Laurel Shelley Staci Carroll Dale Gunther Nan Kuhn Nate Mecham Joe Heaps Audra Sorensen Lela Bartholomew Reggie Walker Dan Adams Karen Adams Mark Forbes The meeting started at 5:30 pm. Approve the February 3, 2016 minutes Staci Carroll moved to approve the February 3, 2016 meeting minutes. Laurel Shelley seconded the motion and the motion passed unanimously. Review Action Item Summary PARC Committee:  Review all applications  Determine if additional information is needed from applicant  Determine if application is eligible for funds  Schedule interviews  Score applications and determine how much funding will be awarded  Send funding recommendations to City Council for finial approval Applicants Applications define project Submit a different grant application for each project Fill out the Word document first then paste into the application Work together and combine applications with other applicants Calendar Applications due: March 31 Board Review April 1-8 Board Meeting April 13, 5:30 pm Presentations: April 20, April 27, and May 4 (if needed) Brian assigned everyone various tasks listed: Everyone Review the recreation department application to move horseshoe pits to TBD Rotary Park using FY-15 funds Review Applications April 2-8 Application discussion, score, and further information needed April 13 at Board meeting Application Presentations April 20, April 27, and May 4 (if needed) Dale Check with city’s legal counsel to see definition of “publicly owned,” annual disbursement March 9 and requirements for all PARC funds, state procurement guidelines Audra Lengthen the application fields to 2,500 character for questions 13, 17 and 22 March 3 Upload new application and worksheet Joe Pick-up applications from Audra for copying, add a score sheet to application March 31 and April 1 take to bank for Board members to pick-up, Brian will deliver to Nan Laurel Prepare questions/needs for applicants prior to scheduling April 14 presentation appointments Nan Schedule applicant presentation appointments for: April 20, April 27, and May 4 (if needed) Request clarification to each affected applicant Applicant presentation appointment timetable: April 20, April 27, and May 4 (if needed) Presentation 10 minutes Questions & Answers 5 minutes Board Discussion 10 minutes Other Business The next meeting is April 13, 2016, at 5:30 pm, American Fork City Administration Building Conference Room. Nate moved to adjourn the meeting at 6:40 pm, Dale seconded.