Amesbury Elementary School Building Committee

Amesbury Elementary School Building Committee (AESBC) Meeting Minutes Date: October 22, 2020 Location: Virtual Meeting Time: 6:00 PM Next Meeting: November 19, 2020 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair  Christine Chabot Paul Fahey, Chief of Staff  Lauri McAllister Peter Hoyt, School Committee  Bruce McBrien  Jared Fulgoni, Superintendent  Matt Bennett, Facilities Director  NV5 (OPM) Angel Wills, CFO  Tim Dorman  Shannon Nolan, AES Principal  Mike Ulichney  Lynn Catarius, Director, Student Services  DiNisco Design (Architect) Nick Wheeler, City Council  Donna DiNisco  Joseph Spencer  Vivian Low  Joan Liporto, Director of Finance & Ops Caulen Finch Jim Shuttleworth  1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:42 PM (Due to technical difficulties). o Mayor Gove provided a statement regarding the ‘Executive Order Suspending Certain Provisions of the Open Meeting Law G.L. c.30A, §20’ signed on March 12, 2020 which allows for the meeting to be held online and broadcast by ACTV Channel 18. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o No comments were submitted in advance of the meeting. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on September 17, 2020 as part of the meeting packet. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 3 o Vote: Motion by Peter Hoyt to approve the September 17, 2020 AESBC Meeting Minutes. The motion was seconded by Paul Fahey. The vote passed with unanimous consent. 4. Approval of Commitments/Invoices o The following invoices were submitted for approval:  NV5 Invoice #182254 - $40,000.00 (OPM CD Services September 2020)  NV5 Invoice #182254 - $16,000 (90% CD Phase Cost Estimate)  DiNisco Design Invoice #9348 - $245,000.00 (Designer CD Services September 2020)  DiNisco Design Invoice #9350 - $7,018.00 (MA LSP Consulting)  DiNisco Design Invoice #9351 - $31,738.30 (ConComm & Planning Board Review, Design Review & Add’l Testing)  North of Boston Media Group Invoice #615191 - $318.00 (Advertisement for Second Elevators RFQ) o Vote: Motion made by Matt Bennett to approve the warrant totaling $340,074.30. The motion was seconded by Peter Hoyt and following a roll call vote, passed unanimously. o The following commitment was submitted for Approval:  $13,400 in additional funds for Planning Board and Conservation Commission peer review fees.  Questions were raised regarding why there is such an increase in some of the fees from the original proposals and how the fees would be invoiced.  NV5 noted that the peer reviewers contract directly with the respective board/commission, however it appears that BSC Group and Stantec have made conservative assumption on meeting attendance/time as the basis for their fee estimates. The services are performed on a time and expense basis, so if they use less time then the actual cost will be lower. o Vote: Motion made by Peter Hoyt to approve transferring $13,120 from “Owner’s Contingency” to the “Other Administrative Costs” budget line item and committing $13,400 in funds for additional peer review fees. The motion was seconded by Matt Bennett and following a roll call vote, passed unanimously. 5. Update on Design, Permitting and Schedule o DiNisco is wrapping up the 100% CD Documents (Bid Docs), and has received the 90% MSBA Submission comments and are currently working on addressing them. o A copy of the response to the MSBA’s comments will be distributed to the AESBC. o DiNisco Design reviewed the working group meeting updates  Project Signage presented for main entrance  Page 3 of 3  Sequence of alternates was confirmed to be:  1. Add Conduit for EV Charging Station  2. Provisions for Future All Electric Kitchen  3. Warewash o Schedule  NV5 presented the update Meeting/Milestone Schedule  Noted the project is at the end of the CD phase, but still in the regulatory review phase, which continues to impact bid date.  The peer review process is ongoing and pending confirmation of when comments will be received a peer review workshop will be set up.  Planning Board and Conservation Commission meetings are dependent on the peer review response timeline. 6. Prequalification Committee Update o The prequel committee has finalized the list of prequalified General Contractors and FSB Subcontractors and will be sending out notices over the next week. 7. Proposed Next Meeting Date o The next meeting of the AESBC will be on November 19, 2020. 8. Other Business o Mayor Gove will add Soil Reports to next update o Implementation Committee to schedule regular meetings 9. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 7:41 PM. The motion was seconded by Paul Fahey. The motion passed by unanimous consent. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.