Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:03 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: July 22, 2021 Location: Amesbury High School Library Time: 6:00 PM Next Meeting: August 26, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair  Christine Chabot Paul Fahey, Chief of Staff Lauri McAllister Peter Hoyt, School Committee  Bruce McBrien Matt Bennett, Facilities Director Jim Montanari (AES Principal)  Angel Wills, CFO  NV5 (OPM) Lynn Catarius, Director, Student Services  Tim Dorman  Nick Wheeler, City Council  Bill Shaw Joseph Spencer  Melissa Gagnon Joan Liporto, Director of Finance & Ops  DiNisco Design (Architect) Elizabeth McAndrews, Superintendent  Donna DiNisco Vivian Low  Jim Shuttleworth  CTA (General Contractor) Jeff Hazelwood Ed Pereira  1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:05 PM. 2. Public Comments o None 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on June 24, 2021 as part of the meeting packet. o It was discussed that Jim Montanari should not yet be listed as a voting member as his formal appointment has not yet been made by City Council. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 o Vote: Motion by Nick Wheeler to approve the June 24, 2021 AESBC Meeting Minutes, with the above clarification. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Contract Invoice $ BSC Group with the C of A $ 153,195.00 Stantec with the C of A $ 8,745.00 ECMS Designer Amend 07 $ 1,058.20 Total: $ 162,998.20 o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 221777 $ 40,000.00 DiNisco Design 9483 $ 64,653.00 DiNisco Design 9484 $ 4,436.25 DiNisco Design 9485 $ 731.06 CTA Construction Pay App #02 $ 176,079.18 Total Invoices: $ 285,899.49 o NV5 noted that the Conservation Commission peer review proposals for BSC Group and Stantec are to be billed on a time and expense basis. The assumptions in BSC Group’s budget may be conservative as there may be overlap between weekly site visits and rain events and there may be periods when the ground is frozen where site visits aren’t necessary. The Conservation Commission would not consider modifying the assumptions to take this into account without discussing at a meeting and potentially delaying the notice to proceed. It was noted that the Conservation Commission did agree to a minor modification to the Order of Conditions to eliminate the requirement for the applicant to have its own Environmental Monitor, which will result in a credit from CTA. o NV5 noted that the ECMS fee (Amendment to DiNisco’s contract) is for testing the soils in the existing playground for arsenic. Since this area is outside of the project limits it was not previously tested and any response/mitigation would not be done as part of the project. o It was discussed that these additional commitments are proposed to be funded in part through reallocation of previous unused peer review funds, a transfer from the printing budget and primarily from the Owner’s Contingency, which is generally intended for soft costs. The  Page 3 of 4 remaining Owner’s Contingency value will be about $45k after these commitments are approved. It was clarified that there is a separate Construction Contingency with a remaining uncommitted balance of $1,209,278 after allocating the funds needed to award the construction contract. However $320,000 and $40,000 have been earmarked for the Athletic Fields and Lion’s Mouth Road Sidewalk projects, leaving $849,278 in available construction contingency. o Vote: Motion made by Peter Hoyt to approve the five (5) invoices listed above in the total warrant amount of $285,899.49. The motion was seconded by Angel Wills. All were in favor and the motion passed unanimously. o Vote: Motion made by Joe Spencer to approve the three (3) commitments listed above in the total amount of $162,998.20. The motion was seconded by Angel Wills. All were in favor and the motion passed unanimously. 5. Update on Construction Commencement/Schedule o NV5 provided an update with regard to the construction activities and projected schedule, summarized as follows:  Focus on “Phase 2” Cashman site activities, including temporary generator installation, demolition and construction of the new retaining wall and generator pad.  Demolition/salvage of shed, snack shack, sports lighting, etc. is ongoing.  It was noted that the reuse of the sports lighting has not been confirmed, but the AES project will store the poles on site until a decision is made. Efficiency and liability considerations may drive the viability of reuse.  The shed is being moved to Town Park once a location is confirmed. It was determined not to be viable to move the snack shack so it will be demolished, however some equipment has been salvaged.  Construction fencing and erosion controls complete as well as tree protection.  All required documents were submitted to the Conservation Commission in June and the pre-construction meeting with the peer review consultants was held on July 15, 2021. BSC Group indicated that they need to review the document to confirm they are complete prior to the Conservation Commission issuing a notice to proceed with work in jurisdictional areas. NV5 noted that now that the construction phase proposals have been approved, we can push for the confirmation first thing in the morning.  Once Conservation Commission gives the notice to proceed and a disposal facility is accepted, stripping and hauling of topsoil will commence. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on August 26, 2021 at 6:00 PM, in person at the High School library. 7. Other Business Peter Hoyt noted that the groundbreaking ceremony was held on July 20th and thanked all who participated.  Page 4 of 4 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:45 PM. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.