Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:04 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: August 26, 2021 Location: Amesbury High School Library Time: 6:00 PM Next Meeting: September 23, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair  Christine Chabot Paul Fahey, Chief of Staff  Lauri McAllister Peter Hoyt, School Committee  Bruce McBrien Matt Bennett, Facilities Director Angel Wills, CFO  NV5 (OPM) Lynn Catarius, Director, Student Services  Tim Dorman  Nick Wheeler, City Council  Bill Shaw Joseph Spencer  Melissa Gagnon Joan Liporto, Director of Finance & Ops  DiNisco Design (Architect) Elizabeth McAndrews, Superintendent  Donna DiNisco Jim Montanari (AES Principal)  Vivian Low Jim Shuttleworth  CTA (General Contractor) Jeff Hazelwood  Ed Pereira  1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:02 PM. 2. Public Comments o None 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on July 22, 2021 as part of the meeting packet. o Vote: Motion by Nick Wheeler to approve the July 22, 2021 AESBC Meeting Minutes. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 3 o No new commitments. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ $40,000.00 NV5 226067 DiNisco Design 9499 $49,959.00 DiNisco Design 9500 $1,569.70 UTS 95284 $3,490.00 CTA Construction Pay App #03 $544,649.27 Total Invoices: $639,667.97 o Vote: Motion made by Peter Hoyt to approve the five (5) invoices listed above in the total warrant amount of $639,667.97. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. 5. Update on Construction Progress NV5 provided an update with regard to the construction activities and projected schedule, summarized as follows: o Cashman Summer 2021 Work:  Demolition and construction of electrical yard is being finalized.  Modifications to egress completed for the 2021/2022 school year to resume.  Waterline installation along west side of Cashman completed.  Ledge encountered in sewer line, will need to evaluate options and push to school breaks and/or summer 2022. Costs of removal ledge will need to be compared to the cost of going back to a pump station/force main design. Nick Wheeler noted that the energy cost associated with the pump station should be factored in. o New School Site activities:  Tree clearing completed.  Salvage and demo of ball fields buildings and equipment complete. Shed moved to Town Park and misc. salvaged items from the snack shack are being stored at the Middle and High Schools.  Construction entrance installed and grading for haul road in process.  Soil Disposal/Recycing location approved in Liecester.  Strip topsoil and hauling offsite has commenced.  Page 3 of 3  Beginning excavation for foundations and reusing existing fill material when possible while unsuitable material is hauled off site.  It was noted that there are approximately 10 trucks each day marking two trips each, beginning at 7:00 AM  At about 50% of the reuse target (6,700 CY) through grading of site roadways  It was noted that much of the excavated fill meets the gradation requirements for reuse, but can be problematic when it becomes too moist due to high silt content in the glacial till.  The field offices are starting to be set up and weekly meetings will move from the Cashman cafeteria to the trailers. o Discussion on soil testing at the Cashman playground, summarized as follows:  Four soil samples taken within the top 24” layer and the results indicate similar range of concentration of arsenic as other samples taken within the AES Project limits.  ECMS, who is the AES Project LSP indicated that a layer of hard packed gravel with filter fabric separation was encountered over the native soil at each of the sample locations. ECMS advised that it should be confirmed if this cover is present throughout the playground area as it would provide a suitable cover over the native arsenic impacted soils, but should also be covered with an additional 6” to 8” of playground mulch.  It was discussed that the APS Facilities staff to dig additional test holes to confirm the same cover conditions exist throughout the playground area and proceed with installing a mulch over it. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on September 23, 2021 at 6:00 PM. It was discussed that future meetings may move back to virtual for more efficient use of time. 7. Other Business Superintendent McAndrews provided an update on discussion that are happening with the implementation committee. It was noted that the focus has been on reviewing space utilization, arrival/dismissal times and team configurations. The intent is that the 5th grade will move down, but would likely make this move over the summer rather than mid year. The Cashman floorplan is being reviewed to confirm grade level layout and if any retrofits are needed. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:35 PM. The motion was seconded by Joe Spencer. All were in favor and the motion passed unanimously -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.