Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:05 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: September 23, 2021 Location: Virtual Time: 6:00 PM Next Meeting: October 28, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair  Christine Chabot Paul Fahey, Chief of Staff  Lauri McAllister Peter Hoyt, School Committee  Bruce McBrien Matt Bennett, Facilities Director  Angel Wills, CFO NV5 (OPM) Lynn Catarius, Director, Student Services  Tim Dorman  Nick Wheeler, City Council  Bill Shaw Joseph Spencer  Melissa Gagnon Joan Liporto, Director of Finance & Ops  DiNisco Design (Architect) Elizabeth McAndrews, Superintendent  Donna DiNisco Jim Montanari (AES Principal)  Vivian Low Jim Shuttleworth  CTA (General Contractor) Jeff Hazelwood Ed Pereira  1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:04 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online and broadcast by ACTV Channel 12. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o No comments were submitted in advance of the meeting or via the Facebook live stream. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on August 26, 2021 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the August 26, 2021 AESBC Meeting Minutes. The motion was seconded by Paul Fahey. All were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Invoice # Invoice $ $12,316.72 CTA Construction CO #01 DiNisco Design Amendment #09 $21,230.00 Total Commitments: $33,546.72 It was noted that the additional construction phase site visits included in the DiNisco Design amendment are to provide additional presence by a representative of the geotechnical engineer in light of the complicated soil conditions in order to both maximize on site reuse and minimize over excavation. It was clarified that the PCO related to the temporary stairs was due to the phasing plans not accounting for the grade change along the northwest side of Cashman that would be left after Phase 2 (summer 2021) and not permanently resolved until Phase 4 (summer 2022). The change order working group process that was previously outlined was discussed. It was noted that when changes requiring immediate direction are encountered, they are circulated by e- mail to the Change Order Working Group and follow up meetings can be scheduled as needed to discuss and confirm direction. Vote: Motion made by Joe Spencer to approve the two (2) commitments listed above in the total amount of $33,546.72. The motion was seconded by Peter Hoyt. Nick Wheeler abstained from voting on the motion. All other members were in favor and the motion passed. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ $40,000.00 NV5 232442 DiNisco Design 9509 $49,959.00 DiNisco Design 9510 $2,544.74 DiNisco Design 9511 $4,928.00 DiNisco Design 9515 $4,785.00 DiNisco Design 9516 $1,058.20  Page 3 of 4 UTS 95701 $4,475.00 CTA Construction Pay App #04 $1,105,616.63 Total Invoices: $1,213,366.57 Vote: Motion made by Peter Hoyt to approve the eight (8) invoices listed above in the total warrant amount of $1,213,366.57. The motion was seconded by Paul Fahey. All were in favor and the motion passed unanimously. 5. Update on Construction Progress NV5 provided an update with regard to the construction activities, summarized as follows: o The area at the Cashman School has been turned back over the school district for the academic school year, with the fenced area contained to the main new building site. o Construction has been primarily focused on excavation and preparation for foundations, progressing from south to north. o Concrete footings and the wall in the gymnasium and administration area are underway. o Installation is ongoing for the new electric duct bank along the new site driveway. o Foundation work is ongoing in preparation to begin steel erection when the first delivery arrives which is scheduled for early November. o The soil reuse process has been going well as we are currently tracking over the base bid reuse quantity, which should be helpful in reducing off site soil disposal. However, this progress is somewhat offset by over-excavation required below the contractual bottom of excavation elevation in some areas within the building footprint in order to reach native soils. Additional site work drove the need for increased presence of the Geotechnical Engineer on site to help minimize the over-excavation and maximize reuse opportunities. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on October 28, 2021 at 6:00 PM. It was discussed that future meetings will continue as virtual. 7. Other Business o Neighborhood meeting discussion:  Public comments generally focused on delivery traffic and dust control. The Police Chief attended and indicated that trucks generally seem to be following speed limits. NV5 provided an overview of the dust monitoring and mitigations measures.  Cashman Playground review – Matt confirmed that he dug test holes in 6 different locations confirming consistency in existing cover over the natives soils. The school department is in the process of installing a 4” deep layer of much, which will provide additional cover.  Page 4 of 4 o Update on Implementation Committee: The Committee met last night. Peter Hoyt is working with the Committee to prepare a report to the School Committee with recommendations and actions. January budget season will need to plan for costs associated with the transition. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:38 PM. The motion was seconded by Matt Bennett. All were in favor and the motion passed unanimously -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.