Amesbury Elementary School Building Committee

By City Clerk at 4:41 pm, Jun 09, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: October 28, 2021 Location: Virtual Time: 6:00 PM Next Meeting: December 2, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Paul Fahey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Angel Wills, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☐ Tim Dorman ☒ Nick Wheeler, City Council ☐ Bill Shaw ☐ Joseph Spencer ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☐ Donna DiNisco ☐ Jim Montanari (AES Principal) ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online and broadcast by ACTV Channel 12. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o No comments were submitted in advance of the meeting or via the Facebook live stream. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on September 23, 2021 as part of the meeting packet. o Vote: Motion by Angel Wills to approve the September 23, 2021 AESBC Meeting Minutes. The motion was seconded by Paul Fahey. All were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Invoice # Invoice $ Quirk Construction Construction Contract $300,000.00 Total Commitments: $300,000.00 It was noted that the commitment above is related to the athletic fields project. When the AES project was funded, it was noted that $320,000 would be allocated to the athletic fields project from the AES project contingency. When the award was made to CTA, an analysis of contingency was made and within that analysis this amount was accounted for as coming out of contingency. Mayor Gove noted that while only $300,000 is being committed to fund a portion of Quirk Construction’s contract now, the remaining $20K may also be needed to fund the construction administration services for the fields project at a later date. o Vote: Motion made by Peter Hoyt to approve the one (1) commitment listed above in the total amount of $300,000.00. The motion was seconded by Angel Wills. All were in favor and the motion passed unanimously. The following invoices were submitted for approval: Vendor Invoice # Invoice $ $40,000.00 NV5 236874 $49,959.00 DiNisco Design 9525 $4,836.89 DiNisco Design 9524 $999.20 Stantec 1839195 $5,740.00 UTS 96134 CTA Construction Pay App #05 $1,783,294.13 Total Invoices: $1,884,829.22 o Vote: Motion made by Paul Fahey to approve the six (6) invoices listed above in the total warrant amount of $1,884,829.22. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. Mayor Gove noted the Conservation Commission has been very happy with the Site Contractor’s proactive management of environmental controls and will be considering reducing the frequency of  Page 3 of 4 site visits for the Environmental Monitor. Pending a meeting on 11/01, the frequency of environmental monitoring may be able to be reduced, which in turn will reduce associated costs. 5. Update on Construction Progress: NV5 provided an update with regard to the construction activities, summarized as follows: o Concrete foundation work is progressing in the Admin and Gym area, including forming footings and walls, installing rebar and placing concrete. o Foundation waterproofing and backfilling is following concrete work. o Foundation excavation is progressing north into the classroom wing and is about 65% of the way through. o The first structural steel delivery is expected in early to mid-November. o Site utility installation is progressing, including structures, electrical ductbank and water service. o The binder course was paved last week for a segment of the new site drive. o Soil management progress was reviewed:  On site reuse is tracking well over the base contract volume, which should serve to reduce the off- site disposal quantity (11,150 CY to date vs. the 6,700 CY owned).  Current disposal volume through the end of last week is 15,579 CY (25,400 Owned).  Over-excavation is being encountered in the classroom wing as we had discussed last month. The time and materials costs for this work is being tracked on an actual cost basis with our Site Representative verifying the slips and the geotechnical engineer is on site to provide real time direction to help to minimize volume and schedule impacts. o It was noted that we don’t have a change order this month, but have a couple items we anticipate being ready for the next meeting, including:  Preprufe waterproofing system for the elevator pit due to higher groundwater observed during prolonged wet weather (ILO Chrysotile)  A couple additional gate vales on the waterline loop requested by DPW to provide for more flexibility in isolating the loop around the building.  Also, still evaluating alternatives for the sewer line ledge issue, which may change the design from a deep gravity line to a more shallow pump station/force main to reduce the cost impact. In addition to first cost, the operational costs and schedule will need to be considered for the alternatives. o DiNisco Design noted that submittal review is ongoing with a focus on long lead items and half of the structural steel has been returned. o CTA noted that they are taking measures to try to mitigate some of the supply chain issues where possible. They locked in roofing insulation for delivery early on and are in good shape so far, however other supply chain issues continue to present themselves. o Upcoming working group meetings will be scheduled to review technology and security within the next couple months.  Page 4 of 4 6. Proposed Next Meeting Date Given upcoming holidays, the next meetings of the AESBC will be on December 2, 2021 at 6:00 PM and December 16, 2021 at 6:00 PM. It was discussed that future meetings will continue as virtual. 7. Other Business o It was noted that construction photographs of ongoing site work is appreciated. 8. Adjournment o Vote: Motion made by Peter Hoyt to adjourn the meeting at 6:33 PM. The motion was seconded by Paul Fahey. All were in favor and the motion passed unanimously -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.