Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:07 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: December 2, 2021 Location: Virtual Time: 6:00 PM Next Meeting: December 16, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Paul Fahey, Chief of Staff ☐ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Angel Wills, CFO ☐ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council ☒ Bill Shaw ☐ Joseph Spencer ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☐ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari (AES Principal) ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:01 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online and broadcast by ACTV Channel 12. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o No comments were submitted in advance of the meeting or via the Facebook live stream. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on October 28, 2021 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the October 28, 2021 AESBC Meeting Minutes. The motion was seconded by Joe Spencer. Nick Wheeler, Lynn Catarius and Elizabeth McAndrews abstained from voting as they were not present at the October 28, 2021 meeting. All other present members were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #02 ($36.71) Total Commitments: ($36.71) NV5 provided an overview of the three (3) PCOs which are included with Change Order #02. It was noted the two (2) credit PCOs and one (1) add PCO result in a credit of ($36.71). The Town noted the importance of being judicious with the amount remaining in construction contingency for the duration of the project. Appreciation was noted about the clarity of the written description provided by NV5 with the packet in advance of the meeting tonight. o Vote: Motion made by Nick Wheeler to approve the one (1) commitment listed above in the total credit amount of ($36.71). The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 240451 $40,000.00 DiNisco Design 9538 $49,959.00 UTS 96559 $4,865.00 CTA Construction Pay App #06 $1,422,580.35 Total Invoices: $1,517,404.35 o Vote: Motion made by Nick Wheeler to approve the four (4) invoices listed above in the total warrant amount of $1,517,404.35 as presented. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously.  Page 3 of 4 5. Update on Construction Progress - NV5 provided an update with regard to the construction activities, summarized as follows: o Primary focus has been on earthwork and foundation work. o Concrete foundation work is progressing in the gymnasium and administration wings, progressing northward towards the classroom wing, including forming footings and walls, installing rebar and placing concrete. o Foundation waterproofing and backfilling is following concrete work. o Steel delivery has been delayed a bit later than planned, however the crane arrived today in anticipation of the first steel delivery which is expected to arrive early next week. Once erection commences, the steel frame will go up quickly. o CTA is working to recover this time by accelerating the steel erection timeline when/where possible. o Site utilities installation is progressing, including storm water management system, underground electric and the domestic water loop around the building. o Soil management is ongoing. Progress was reviewed:  On site reuse is tracking well over the base contract volume.  Current off-site disposal volume through the end of last week is 20,883 CY (25,400 Owned).  Excavation within building footprint is complete. The reconciled quantity of over excavation should be available soon.  Some areas of excavation will need to wait until next summer for remaining work within the Cashman site.  We are pushing the site contractor for a projection of the remaining volume of excavation so that we can hone in on where we will be with respect to the base quantity. o Conservation Commission update:  The Conservation Commission’s Environmental Monitor has continued to give very positive reports on the site contractor’s compliance.  The Conservation Commission voted to reduce the Environmental Monitoring frequency to every other week through the winter. o Deep Sanitary Sewer Line progress:  Input has been received from the Department of Public Works. The DPW is generally okay with a new lift station, provided the pumps are still replaced in the existing lift station.  The DPW did raise some concern about the capacity of the proposed replacement pumps and suggested extending the new building’s sewer line all the way to Lion’s Mouth Road and leaving the Cashman sewer line as is.  This approach presents additional risk in encountering ledge along this added section of piping, so the design team has provided the technical backup to support the proposed pump size, which may address DPW concerns.  Page 4 of 4  It was noted that the order of magnitude costs reviewed at the last meeting for ledge removal required to stick with the gravity sewer approach is estimated at approximately $250k, whereas the order of magnitude to change to a lift station is estimated at approximately $150k.  Schedule was noted to be a significant challenge to complete ledge removal, as required to stay with the gravity sewer, given the limited window to perform the Cashman site work during summer 2022 without significant disruption to school operations while occupied.  The design team will look at the life cycle cost for the proposed new lift station alternative. o CTA noted that although they are taking measures to try to mitigate some of the supply chain issues where possible, several more potential issues have recently surfaced. Although there are a few beams which the supplier has had difficulty getting, some of the larger steel beam have been located. The roofing manufacturer needed to be switched as the original manufacturer started presenting some unreasonable lead times. The typical lead time is eight weeks for interior doors with hollow metal frames. The supplier recently quoted a lead time of 30 weeks. CTA is looking at alternate manufacturers to get some frames which are needed to get started in the building. CTA noted they are doing everything possible to work around the schedule and look at alternatives. If the situation does not improve, additional time may be needed. o Working group meetings will be scheduled to review technology and FFE will be scheduled in January. 6. Proposed Next Meeting Date Given the upcoming holiday, the next meeting of the AESBC will be on December 16, 2021 at 6:00 PM, which will be a virtual meeting. 7. Other Business o Neighborhood meeting - scheduled for Wednesday, December 15th at 6:00PM at the Cashman cafeteria. o Topping off ceremony - There will be a beam painted and signed. It was discussed that the event should be open to the community outside of the school day to anyone who wants to be part of it. CTA will confirm when the beam will arrive and be put in place and will coordinate the location where the beam should be placed for signing. 8. Adjournment o Vote: Motion made by Peter Hoyt to adjourn the meeting at 6:54 PM. The motion was seconded by Nick Wheeler. All were in favor and the motion passed unanimously -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.