Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:08 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: December 16, 2021 Location: Virtual Time: 6:00PM Next Meeting: January 27, 2021 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Paul Fahey, Chief of Staff ☐ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Angel Wills, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council ☐ Bill Shaw ☐ Joseph Spencer ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari (AES Principal) ☒ Vivian Low ☐ Jim Shuttleworth ☒ City Staff CTA (General Contractor) Robert Desmarais (Director of Public Works) ☒ Jeff Hazelwood ☐ Ed Pereira ☒ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:02 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online and broadcast by ACTV Channel 12. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o No comments were submitted in advance of the meeting or via the Facebook live stream. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on December 2, 2021 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the December 2, 2021 AESBC Meeting Minutes. The motion was seconded by Matt Bennett. All present were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #03 $3,841.92 Total Commitments: $3,841.92 NV5 provided an overview of the two (2) PCOs which are included with Change Order #03. It was noted there is one (1) credit PCO 002 and one (1) add PCO 027R3 resulting in a net add of $3,841.92. o Vote: Motion made by Joe Spencer to approve the one (1) commitment listed above in the total added amount of $3,841.92. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 245902 $40,000.00 DiNisco Design 9541 $49,959.00 DiNisco Design 9546 $21,123.14 UTS 97033 $11,018.00 CTA Construction Pay App #07 $1,851,146.53 Total Invoices: $1,973,246.67 o Vote: Motion made by Peter Hoyt to approve the five (5) invoices listed above in the total warrant amount of $1,973,246.67 as presented. The motion was seconded by Angel Wills. All were in favor and the motion passed unanimously. 5. Deep Sanitary Sewer Line progress: o Robert Desmarais from the Department of Public Works is in attendance. In response to discussion at the last AESBC meeting on 12/2/21, the Project Team prepared a comparison matrix with diagrams summarizing the three (3) sanitary sewer options for the new building. This information was emailed to  Page 3 of 4 the AESBC in advance of the meeting and was presented by NV5. Options are summarized as follows:  Base Contract: New deep gravity sewer line to the existing Cashman lift station with new pumps replaced in kind.  Option A – AES Lift Station Combined Flow: New AES Lift Station to pump via new force main to the top of the hill to a combined gravity line to the existing lift station, with new pumps to be upsized to address run time concerns expressed by DPW.  Option B – AES Lift Station Separate Lines: New AES Lift Station to pump via new force main to new gravity line all the way out to the existing sewer line in Lion’s Mouth Road. Additional probing would be required to determine ledge profile at extension. o It was noted that unanticipated ledge discovered along the deep sewer line profile lead to evaluation of these alternatives, both from a cost and schedule perspective. The analysis is based on order of magnitude costs, which will be refined once detailed re-design is done. It was also noted that schedule impact would be a difficult challenge to overcome. Given the amount of work on the Cashman site which is constrained to the summer 2022 phase, ledge removal would need to be completed in advance, while the building is occupied during this winter/spring 2022. Initial estimates anticipate removal taking over a month plus removal would be disruptive from the perspectives of vehicular circulation as well as from noise and vibration as the work would be performed by the combination of hydraulic hammering and blasting. The following points were noted:  Option B carries significant risks given the unknown ledge profile. There is also a longer pipe requirement.  There is a 20,000 gallon holding tank in the event of a pipe break, which would prevent both schools from being out of commission.  Lift stations would be on emergency backup power for all options presented.  Next steps are for the design team to rework design and issue a PR for contractor pricing.  Option A stands out as the preferred option in consideration of first cost, lifecycle cost and schedule. Rob Desmarais confirmed support of this option given that the pump sizing for the replacement pumps at the existing lift station will be reviewed and that it will be on emergency generator power. o Vote: Motion made by Peter Hoyt to authorize the design team to proceed to obtain pricing for Option A for an AES Lift Station with Combined Flow. The motion was seconded by Elizabeth McAndrews. o Vote: An amendment to the Motion was made by Peter Hoyt to proceed with Option A for an AES Lift Station with Combined Flow and to authorize the not to exceed amount of $18K for re-design work. The amended motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. 6. Update on Construction Progress - NV5 provided a brief update with regard to the construction activities since the recent meeting held at the beginning of December, summarized as follows: o Site utility work is ongoing, with the majority of the off site hauling of excavated materials complete until the Cashman site work is completed summer 2022.  Page 4 of 4 o Concrete foundation work is progressing into the classroom wing. o Underground pluming and electric is ongoing in the admin/gym area. o Steel erection began last week and is progressing well and will continue through January. 7. Proposed Next Meeting Date The next meeting of the AESBC will be on January 27, 2022 at 6:00 PM and will be held as a virtual meeting. 8. Other Business o The 4th neighborhood meeting took place last night. Four residents were in attendance. A project update was provided. Questions from residents were primarily focused on the following: Sidewalks, crossing at curve on Lion’s Mouth Road and condition of the scrim on the construction fence.  A crosswalk location is being discussed to address the safety concerns of pedestrians crossing at the curve. Signage to encourage pedestrians to cross at the existing crossing at the Cashman driveway is also being considered.  The scrim will be repaired and moved to the construction side of the fence line, which will prevent it from blowing toward the abutters’ property if it becomes loose again.  Peter Hoyt, Elizabeth McAndrews and Matt Bennett were thanked by Mayor Gove for their attendance at the meeting.  Peter Hoyt noted it was good to hear positive feedback from the neighbors. o Topping off ceremony – The topping off beam arrived on site on Monday and has been painted and is in place for signing. APS worked out a schedule for students to sign the beam on Wednesday and Thursday of this week. There will be a small ceremony when the last piece of steel is in place within the building frame. 9. Adjournment o Vote: Motion made by Peter Hoyt to adjourn the meeting at 6:54PM. The motion was seconded by Joe Spencer. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.