Amesbury Elementary School Building Committee

RECEIVED By City Clerk at 9:26 am, 2/18/22 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: January 27, 2022 Location: Virtual Time: 6:00PM Next Meeting: February 17, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Paul Fahey, Chief of Staff ☐ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Angel Wills, CFO ☐ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council ☒ Bill Shaw ☐ Joseph Spencer ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari (AES Principal) ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☒ Ed Pereira ☒ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:12 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda. ACTV was not available, so there was no Facebook live stream for this meeting. Mayor Gove recorded the meeting locally. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o No comments were submitted in advance of the meeting or during the meeting via the public audio connection to the meeting. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on December 16, 2021 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the December 16, 2021 AESBC Meeting Minutes. The motion was seconded by Joe Spencer. A correction to attendance at the December 16, 2021 meeting as indicated in the meeting minutes was noted: Lynn Catarius was incorrectly noted as not being in attendance but did in fact attend the meeting. o Vote: Motion by Peter Hoyt to amend the December 16, 2021 meeting minutes as noted. The motion was seconded by Joe Spencer. Nick Wheeler abstained from voting as he was not present at the meeting. All present were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #04 ($36,570.37) Total Commitments: ($36,570.37) NV5 provided an overview of the six (6) individual PCOs which are included with Change Order #04. It was noted there are two (2) add PCOs (012R1 and 032) and four (4) credit PCOs (003, 007R1, 010 and 035) resulting in a net credit of $36,570.37. There was discussion with regard to PCO #032 to supply alternate conveyor pizza oven for the specified model which has since been discontinued. It was noted that there is no additional manufacturer cost for changing the power. Although no electrical trade costs are noted, CTA will follow up with Griffin for costs associated with a new circuit which will be required for the new piece of equipment. A question was asked about possible impact to future capacity, if the kitchen should change from natural gas to electric. DiNisco noted there should not be any impact as the spare would be able to accommodate any additional capacity requirements. It was noted the credit associated with PCO #035 is to delete the redundant costs of the Energy Management Software and Interface Dashboard which has not yet been provided, as this is already built into the BMS. It was also noted that the credit value of $36,570.37 would be returned to the current contingency balance of $878,056. o Vote: Motion made by Nick Wheeler to approve the one (1) commitment listed above in the total credit amount of $36,570.37. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously.  Page 3 of 4 The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 251116 $40,000.00 DiNisco Design 9550 $49,959.00 UTS 97511 $5,845.00 BSC 9146001 $7,984.95 BSC 9146693 $2.074.20 BSC 9146746 $1,869.40 BSC 9147362 $998.60 CTA Construction Pay App #08 $2,964,937.11 Total Invoices: $3,073,668.26 o Vote: Motion made by Elizabeth McAndrews to approve the invoices listed above in the total warrant amount of $3,073,668.26 as presented. The motion was seconded by Joe Spencer. All were in favor and the motion passed unanimously. 5. Update on Construction Progress: NV5 provided a brief update with regard to the construction activities since the recent meeting which was held in mid-December, summarized as follows: o Site utility work is ongoing, with most of the off-site hauling of excavated materials complete until the Cashman site work is completed summer 2022. o Concrete foundation work is progressing into the classroom wing. o Structural steel is ongoing. Good progress has been made at the classroom wing since deliveries commenced last week with erection expected to be complete within two to three weeks. Two of the three large structural beams, which were delayed, have arrived onsite and one has been erected. Remaining steel is expected to arrive onsite next week. o Given weather conditions, site work is ongoing where possible. Recharge area #1 on the east side of the building nearing completion and loam is stripped at the bioretention area near Lion’s Mouth Road. o Underground pluming and electric activities are ongoing in the admin/gym area. o Two Working Group meetings took place in January to begin the Technology and FF&E scoping finalization and procurement. o Security, hardware, and access control meeting took place earlier this week with COA, APS and Police input.  Page 4 of 4 o With regard to the sewer line replacement, a concept was developed by the design team for the revised sewer line which DPW has reviewed and approved. DiNisco will be finalizing design documents to submit to CTA for a price proposal. o In response to a question about the steel topping off, CTA noted the topping off beam is expected to be set in place within the next two to three weeks. CTA will confirm timing based on steel deliveries next week. The plan is for the final remaining large steel beam to be hoisted in place on the third floor, directly off the truck. 6. Proposed Next Meeting Date Due to school vacation week, the next meeting of the AESBC will be on February 17, 2022 at 6:00 PM and will be held as a virtual meeting. 7. Other Business  There was no other business noted. 8. Adjournment o Vote: Motion made by Peter Hoyt to adjourn the meeting at 6:41PM. The motion was seconded by Nick Wheeler. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.