Amesbury Elementary School Building Committee

By City Clerk at 4:37 pm, Jun 09, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: February 17, 2022 Location: Virtual Time: 6:00PM Next Meeting: March 24, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Paul Fahey, Chief of Staff ☐ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Angel Wills, CFO ☐ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council ☒ Bill Shaw ☐ Joseph Spencer ☐ Melissa Gagnon ☐ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari (AES Principal) ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☐ Steve Quealy ☒ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:04 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda o NV5 took roll call for attendance. 2. Public Comments o The following public comment was submitted by Dave Haraske and read aloud: 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4  Is the completion date still on schedule?  It was noted that construction schedule will be discussed as part of the Construction Progress Update agenda item. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on January 27, 2022 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the January 27, 2022 AESBC Meeting Minutes. The motion was seconded by Elizabeth McAndrews. All present were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments The following commitments were submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #05 $18,080.40 Total Commitments: $18,080.40 NV5 provided an overview of the six (6) individual PCOs which are included with Change Order #05. It was noted there are two (2) add PCOs (001R1and 037R1), one credit PCO (34R1) and three (3) related to scope clarification/coordination that are no cost change PCOs (008, 020 and 026) resulting in a net added cost of $18,080.40. It was also noted that the net added value of $18,080.40 would be funded from the current contingency balance of $914,626. o Vote: Motion made by Nick Wheeler to approve the one (1) commitment listed above in the total net add amount of $18,080.40. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. It was noted that the value of deduct Change Order No. 4 approved at the January 27, 2022 meeting of $(36,570.37) should have been $(36,831.82) as the final value for PCO 32 was not updated. o Vote: Motion made by Peter Hoyt to amend the previously approved value of Change Order No. 4 to be a deduct change of $(36,831.82). The motion was seconded by Nick Wheeler. All present were in favor and the motion passes unanimously. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 255214 $40,000.00 DiNisco Design 9565 $49,959.00 DiNisco Design 9566 $5,076.69  Page 3 of 4 UTS 97948 $1,455.00 BSC 9147510 $1,640.00 Stantec 1849270 $652.40 Stantec 1864230 $486.20 Stantec 1870810 $226.80 CTA Construction Pay App #09 $2,883,614.02 Total Invoices: $2,983,110.11 o Vote: Motion made by Nick Wheeler to approve the invoices listed above in the total warrant amount of $2,983,110.11 as presented. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. 5. Update on Construction Progress: NV5 provided a brief update with regard to the construction activities since the last meeting at the end of January, summarized as follows: o Site work activities are generally on hold due to weather, but we are getting closer to a projection on the expected actual soil quantities. The onsite reuse is favorable as it’s well over the base quantity, but it appears the off-site disposal will also be over the base quantity. The team is reviewing and we should have more clarification in the coming weeks. o Steel erection was completed in the admin area with delivery of the remaining large beam and gym joists. o Steel erection in the classroom area is progressing to second floor. o 1st floor Admin deck installation is proceeding in anticipating of the first slab on deck concrete pour next week o MEP trades are working on layout, pipe hangers and anchor installation. o With regard to the sewer line re-design, DiNisco has issued the proposal request and CTA is working on getting pricing in from the Site and Electrical subs, which is expected shortly. o The steel topping off is expected to occur on Tuesday morning. o The current schedule projection is indicating that the critical path has been impacted by the delay in beginning work within the buffer zone at the beginning of the construction phase and recent supply chain challenges associated with the large steel beams. The current Schedule Projection from CTA indicates that the substantial completion date is April 7, 2023. CTA is reviewing opportunities to accelerate critical path activities where possible in an effort to recover some of the time impact. o The MSBA construction phase kick-off meeting was held which reviewed MSBA procedures and requirements during the construction phase. The MSBA is continuing to meet virtually, but may move back to on site meetings in one of the upcoming quarterly meetings. o The PFA Bid Amendment was prepared by the MSBA and signed by the City. All of the numbers were consistent with expectations from the Project Funding Agreement and accounted for earlier budget  Page 4 of 4 revisions which transferred funds from Owner’s Contingency to their respective budget line items to fund added permitting services and peer review fees incurred during the design and permitting phase. o Peter Hoyt commented that the photos in the report are greatly appreciated and provide a good visual on construction progress. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on March 24, 2022 at 6:00 PM and will be held as a virtual meeting. 7. Other Business o Nick Wheeler noted that in reviewing the PFA Bid Amendment it appears the maximum total facilities grant may be higher than the value previously approved by the City Council. o NV5 clarified that the maximum facilities grant value previously approved by the City Council did not account for potential reimbursement by the MSBA on a portion of construction contingency expenditures. Therefore, it’s likely that the approved grant value may be exceeded and the vote may need to be amended at some point. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:45PM. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.