Amesbury Elementary School Building Committee

By City Clerk at 4:39 pm, Jun 09, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: March 24, 2022 Location: Virtual Time: 6:00PM Next Meeting: April 14, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☐ Tim Dorman ☒ Nick Wheeler, City Council Representative ☒ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. o AESBC members introduced themselves, including two (2) new members: Ann Marie Casey, Chief of Staff to Mayor Gove, and Marisa Batista, CFO with the City of Amesbury. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on February 17, 2022 as part of the meeting packet. o It was noted that the public comment regarding schedule was submitted by Dave Haraske and requested that the minutes be amended accordingly. o Vote: Motion by Nick Wheeler to approve the February 17, 2022 AESBC Meeting Minutes as amended. The motion was seconded by Peter Hoyt. Marisa Batista and Joe Spencer abstained from voting as they were not present at the 2/17/22 meeting. All present were in favor and the motion passed unanimously. 4. Approval of Invoices and Commitments o There were no commitments submitted for approval this month. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 259632 $40,000.00 DiNisco Design 9580 $49,959.00 DiNisco Design 9581 $13,530.00 UTS 98707 $6,955.00 BSC 9148047 $491.43 CTA Construction Pay App #10 $2,630,927.53 Total Invoices: $2,741,862.96 o A question was asked by Nick Wheeler regarding whether the costs associated with the pump station re-design were funded from contingency. NV5 explained that DiNisco was able to absorb these additional costs within the reimbursable services allowance value in their base contract by offsetting costs not anticipated to be needed for LSP services. In response to whether design work is still ongoing, NV5 noted that the design is complete, and documents were issued to CTA for pricing. Pricing was submitted last week from CTA and review is ongoing. o Vote: Motion made by Nick Wheeler to approve the invoices listed above in the total warrant amount of $2,741,862.96 as presented. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. 5. Update on Construction Progress: NV5 provided a brief update with regard to the construction activities since the last meeting in mid-February, summarized as follows: o Steel superstructure is complete with detail work ongoing.  Page 3 of 4 o Building enclosure work has begun with exterior framing and sheathing progressing around the building, which will help to provide a sense of the building scale. o Concrete floor slab placements are ongoing however scheduling pours around weather has been a bit challenging. o Underground plumbing and electrical work are nearly complete and MEP trades are progressing with rough in work throughout. o Activities being targeted at the Cashman School during April school vacation week – 4/15-4/22: Sewer line replacement and primary power cutover. The plan to shut down the primary power for 3-4 days has been reviewed with APS and will require utilizing the generator for life safety power. o CTA submitted pricing last week for sewer line relocation work. Costs are higher than the order of magnitude estimate, particularly with regard to the differential cost for the pump upgrades in the existing pump station coming in higher than expected and the electrical costs not having been accounted for in the order of magnitude estimate. The project team is working diligently to sort through pricing with CTA. The hope is to resolve issues and finalize pricing for the next CO to present to AESBC at the April meeting. To ensure approval prior to school vacation week, the April AESBC may need to be scheduled earlier in the month. o Nick Wheeler asked how much higher the submitted cost is. N5 noted that the cost as submitted is approximately $180K as comparted to the Order of Magnitude estimated range of $125K to $150K. o Nick Wheeler noted that some charges on the UTS invoice appear to be duplicative. NV5 noted that some days may require more than one inspector for soil, steel, concrete inspections and/or flatness testing but will review again to double check. o Site work activities have generally been on hold due to weather, although they are expected to ramp back up soon with focus on utility work at the east side of the building. o CTA submitted the projection for remaining soils reuse and disposal. The onsite reuse is favorable as it’s well over the base quantity, but it appears the off-site disposal will also be over the base quantity. o The project team has met to review information provided and brainstorm ways to help minimize the added off-site disposal quantity. Concepts include taking advantage of opportunities to extend natural landforms to create landscape berms, which would help to retain some material and minimize off-site disposal. Depending on the viability of this option, additional opportunities and options may be studied. o Joe Spencer asked if the additional off-site disposal volume is due to over excavation. NV5 noted that this did contribute to some of the added disposal volume, however there was also some under excavation within the building footprint and as a whole there was much more on site reuse than expected. It was noted that estimating earthwork quantities is not an exact science so the estimated volumes may vary from the actual volumes. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on April 14, 2022 at 6:00 PM and will be held as a virtual meeting. 7. Other Business o Relative to the reconfiguration of the project website, Nick Wheeler asked the following questions:  Page 4 of 4  The 10/28/21 minutes do not appear to be posted.  The 100% construction documents final set does not appear to be posted. NV5 will forward the conformed set of documents to the CoA for posting to the website. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:38PM. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.