Amesbury Elementary School Building Committee

By City Clerk at 4:40 pm, Jun 09, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: April 14, 2022 Location: Virtual Time: 6:00PM Next Meeting: May 26, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☒ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council Representative ☐ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on March 24, 2022 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the March 24, 2022 AESBC Meeting Minutes. The motion was seconded by Matt Bennett. All present were in favor, with exception of Lynn Catarius who was not in attendance at the meeting on March 24, 2022 and abstained from voting. The motion passed unanimously. 4. Approval of Invoices and Commitments The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #06 $108,794.76 Total Commitments: $108,794.76 NV5 provided an overview of the four (4) individual PCOs which are included with Change Order #06. It was noted there is one (1) add PCO (036A), two (2) credit PCOs (031 and 054) and one (1) related to scope clarification/coordination that is a no cost change PCO (025) resulting in a net added cost of $108,794.76. NV5 explained PCO 36A represents a portion of the full sanitary sewer change scope. There are a few components which are not included with this partial scope PCO related to electrical pricing and pump upgrades which were requested by DPW for the existing pump station. New lift station and the tank as well as any changes in cost for trenching and piping are included. The urgency for approving this PCO is to enable authorization for work that would be disruptive to Cashman to be completed during the upcoming April school vacation week as well as the anticipated long lead time for the precast tank. NV5 also noted that the net added value of $108,794.76 would be funded from the current contingency balance of $896,546.00 o Vote: Motion made by Elizabeth McAndrews to approve the one (1) commitment listed above in the total net add amount of $108,794.76. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 262533 $40,000.00 DiNisco Design 9593 $49,959.00 UTS 99083 $8,491.26  Page 3 of 4 Stantec 1894192 $1,229.30 CTA Construction Pay App #11 $2,620,962.60 Total Warrant Value: $2,720,642.16 o Vote: Motion made by Joe Spencer to approve the invoices listed above in the total warrant value of $2,720,642.16 as presented. The motion was seconded by Matt Bennett. All were in favor and the motion passed unanimously. o In addition to the CO commitment noted above, NV5 submitted a memorandum to the AESBC this afternoon with information regarding recommended playground scope modifications to proceed with the playground equipment purchase. Given the time sensitive nature, this memo was prepared and distributed to the AESBC subsequent to the main package sent out last Friday, with anticipation that a vote will take place to move forward with the recommended modifications and purchase to avoid further cost escalation. o Vote: Motion made by Peter Hoyt to accept the playground modifications commitment for review and discussion at this meeting. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. o NV5 reviewed the Memo and back up in the playground modifications packet entitled Playground Equipment Purchase, dated April 14, 2022. It was explained that the $300k budget for the playground equipment was outside of the construction contract. Equipment needs to be purchased relatively soon to allow for drainage and foundations to be installed. The process is iterative and needs to be coordinated. Pricing was submitted from O’Brien and Sons, from the State Contract List, and came in slightly higher due to escalation and material costs. O’Brien, DiNisco and NV5 worked through some VE options to bring the costs closer to budget and after reviewing with APS and the Working Group, the value of the current recommended equipment package is $304,162.50. The difference of $4,162.50 would need to be transferred and funded from Construction Contingency where there is a current balance of $787,751.24. o The Memo and associated back up information included a detailed quote, equipment breakdown, color selections, graphics, plan layouts and 3-D images. o APS noted all four (4) recommended equipment substitutions were logical and specifically noted the curved balance beam (in lieu of the log balance beam) has a more appropriate atheistic. It was also noted that the springs from the two (2) wobble pods could become loose or damaged over time so deleting these items is a good decision. o Vote: Motion made by Peter Hoyt to accept the commitment for the playground modifications with the assistance of the Working Group who reviewed options to reduce the cost to be closer to budget, in the total amount of $304,162.50. The motion was seconded by Matt Bennett. All were in favor and the motion passed unanimously. 5. Update on Construction Progress: o NV5 provided a brief update with regard to the construction activities since the last meeting in mid- February, summarized as follows:  March monthly report, which was distributed earlier this week, has representative photos of construction progress.  Steel superstructure is largely complete with exception of select areas of roof screening.  Page 4 of 4  Building enclosure work is ongoing with exterior framing and sheathing progressing around the building, which helps to provide a sense of the building scale.  Since the March meeting, concrete slab on deck and slab on grade placements have proceeded and slab placement is generally complete, despite challenges of scheduling around wet weather conditions.  At the interior MEP trades are progressing with rough in throughout including hangers, ductwork, conduit and lighting.  Site work is ongoing particularly at the east side where there are a lot of utilities as well as the playground area.  During April school vacation week (4/15-4/22), activities being targeted at the Cashman School are as follows: Sewer line replacement and primary power cutover. The plan to shut down the primary power for 3-4 days has been reviewed with APS and will require utilizing the generator for life safety power.  The project team has met to review information provided and brainstorm ways to help minimize the added off-site disposal quantity. Concepts include taking advantage of opportunities to extend natural landforms to create landscape berms, which would help to retain some material and minimize off-site disposal. Depending on the viability of this option, additional opportunities and options may be studied. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on May 26, 2022 at 6:00 PM and will be held as a virtual meeting. 7. Other Business Peter Hoyt noted that great progress has been made and is grateful the project is staying on schedule. 8. Adjournment o Vote: Motion made by Matt Bennett to adjourn the meeting at 6:38PM. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.