Amesbury Elementary School Building Committee

By City Clerk at 2:51 pm, Sep 02, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: May 26, 2022 Location: Virtual Time: 6:00PM Next Meeting: June 30, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☐ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☐ Tim Dorman ☒ Nick Wheeler, City Council Representative ☒ Bill Shaw ☐ Joseph Spencer, Community Member ☐ Melissa Gagnon ☒ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:15 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 5 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on April 14, 2022 as part of the meeting packet. o Vote: Motion by Matt Bennett to approve the April 14, 2022 AESBC Meeting Minutes. The motion was seconded by Joan Liporto. All present were in favor, with exception of Nick Wheeler who was not in attendance at the meeting on April 14, 2022 and abstained from voting and the motion passed. 4. Approval of Invoices and Commitments The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #07 $106,615.52 Total Commitments: $106,615.52 NV5 noted that there Change Order No. 7 consists of twelve (12) individual PCOs, which generally includes ten (10) add PCOs (004R1, 036B, 042R2, 044R1, 048, 049, 050R1, 051, 052R2 and 057) and two (2) credit PCOs (045R1 and 046), resulting in a net added cost of $106,615.52. NV5 noted that PCO 36B is the largest item on the change order with a cost of $52,172, which is for the components of the sewer change that were still being reviewed last month, including the power requirements for the new lift station and the upgrade of the originally specified replacement pumps at the existing lift station. Through the process some pricing issues were resolved that brought the cost down from the original submission by about $18k, resulting in the combined total for the sewer revisions of $163,558. NV5 noted that PCO Nos. 49, 50 and 51 also makeup a large part of this change. They are related to some security and hardware enhancements that came about through a scope review meeting with the vendors and following review, the School District determined they would be beneficial to overall security and building operations. NV5 noted that the rest of the PCOs included are miscellaneous design clarifications or scope gaps that have been addressed through Proposal Requests/Field Orders, which can be discussed in more detail if there are any questions. Nick Wheeler followed with questions pertaining to the PCOs, summarized as follows: o PCO 04R1 (Clarifications at Cashman School Retaining Wall Enclosure): DD provided additional explanation noting that the existing foundation drain was not on the survey and required provisions to tie into new foundation drain to connect to existing CB. o PCO 36B (Main Sewer Revisions – Updated Pumps and Electrical): Nick Wheeler questioned if the increase in size of the pumps is being driven by the Project. It was clarified that the design team felt that replacing the existing pumps with similar capacity would be adequate and provided calculations  Page 3 of 5 supporting this, however Public Works raised concern that the pumps may be required to run more frequently and reduce their useful life. To address this concern, it was agreed that the project would increase the pump size as part of the sewer revisions at a prior AESBC meeting attended by the DPW Director. Nick questioned if this should be the Project’s responsibility or not. Nick also questioned why additional probing wasn’t done during the design phase to check for ledge along the new sewer line. NV5 noted that the original design called for the lift station/shallow sewer configuration we have now, but through the permitting process there was push back from the peer reviewers to find a way to accommodate a gravity line. It was agreed to switch to a deep gravity line as the extent of ledge and associated cost and schedule impacts weren’t known at the time. DiNisco will review what information was available from the boring logs regarding ledge and follow up with Nick. o PCOs 49, 50R1 and 51 (Hardware and Integrated Security System Changes): Nick Wheeler noted concern with the added cost for these items in light of the project’s budgetary constraints. The automatic locking functionality for the cafeteria and gym doors was questioned, given that they have large glass panels. It was noted that the School District’s position is that any provisions that can even delay entry are valuable during a worst case scenario situation. It was noted that there may be other means of reinforcing the glass doors such as wire mesh or security film, which DiNisco will review code and cost considerations. o PCO 36B (Add Cleanouts at Classroom Wing): DiNisco noted that a couple were missed on the contract documents and the cost of the brass floor cleanouts is driven by the current supply chain challenges. o PCO 44R1 (Relocate Outrigger at Stair B): DiNisco noted that the location ended up being too high and had to be lowered for metal stud wall coordination. o PCO 45 R1 (Delete Intumescent Paint): DiNisco noted that some of the steel was not required to receive the intumescent paint. o PCO 48 (Vent at Oil Interceptor): DiNisco noted that this was a complete miss by the engineer in spite of Nick Wheeler raising the issue in his review comments. o PCO 52 R2 (Engineered Stone Cap at Multi-Fixture Toilet Room): DiNisco noted that this was required at the interface between the corridor and bathroom tile to have a clean transition between materials. o PCO 57 (Main Electric Room North Wall CMU 8” to 10”): DiNisco noted that this increase was required to accommodate the recessed electric panels as the count increased from 4 to 6 through coordination and the mason was concerned about having enough support above. NV5 advised that the net added value of $106,615.52 would be funded from the current contingency balance of $783,589. o Vote: Motion made by Matt Bennet to approve the one (1) commitment listed above in the total net add amount of $106,615.52. The motion was seconded by Elizabeth McAndrews. All present were in favor with the exception of Mayor Gove, Ann Marie Casey and Nick Wheeler who abstained from voting and the motion passed.  Page 4 of 5 The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 269686 $40,000.00 DiNisco Design 9609 $49,959.00 DiNisco Design 9618 $752.79 UTS 98329 $1,910.00 UTS 9949 $7,265.00 Stantec 1882398 $442.40 CTA Construction Pay App #11 $3,358,415.49 Total Warrant Value: $3,458,744.67 o Vote: Motion made by Joan Liporto to approve the invoices listed above in the total warrant value of $3,458,744.67 as presented. The motion was seconded by Marisa Batista. All present were in favor, with the exception of Matt Bennett who abstained from voting and the motion passed. 5. Update on Construction Progress: o NV5 provided a brief update with regard to the construction activities since the last meeting, summarized as follows:  A couple big milestones completed successfully over April vacation:  Completed the new sewer line replacement through the Cashman site.  Completed the switchover to the new permanent power service for both buildings.  Overall activity continues to increase as we move into the spring, with about 70 workers on site each day.  Steel is just about completed with wrapping up the mechanical roof screen and the front canopy area.  Site work is back underway with a big focus on the east side utilities and grading in the front of the building area.  Coordination with the playground installation has begun and installation of equipment will likely be happening in later summer.  National Grid has started to install the new gas service, which they’ve been doing on Saturdays to avoid conflicts with other activities.  Exterior work continues with the majority of the roofing just about complete and sheathing and AVB working its way around the building.  Exterior masonry work is also underway on the east elevation.  Interior work is also underway, including MEP and Fire Protection trades working on rough in and interior framing of partition walls and concrete masonry walls.  Planning is in process for the start of Phase 4, which is the big push to complete the Cashman site work over the upcoming summer.  The last day of school at Cashman is on June 22 nd, so mobilization into that area will begin on Thursday the 23rd.  The team is continuing to review the opportunities to retain additional excavated material on site to help mitigate some of the projected added costs of exceeding the base bid offsite disposal volume.  Page 5 of 5  CTA is twill working on an updated projection of how much additional off-site disposal is expected and an order of magnitude value of how much of the added cost could be mitigated by the landforms in order to full evaluate. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on June 30, 2022 at 6:00 PM and will be held as a virtual meeting. 7. Other Business o NV5 noted that the next neighborhood meeting is scheduled for June 15, 2022 at 6:00 PM in the Cashman cafeteria. o It was noted that members of the AESBC would like to have an opportunity to tour the project site and it was agreed that June 30, 2022 at 3:00 PM would be a good opportunity to schedule a tour prior to the next AESBC meeting. NV5 will send out an invitation and asked that any interested members reply with a confirmatory email indicating that they plan to attend. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 7:10 PM. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.