Amesbury Elementary School Building Committee

By City Clerk at 2:52 pm, Sep 02, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: June 30, 2022 Location: Virtual Time: 6:00PM Next Meeting: August 4, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council Representative ☒ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☐ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☐ Donna DiNisco ☐ Jim Montanari, AES Principal ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03 PM. o Mayor Gove provided a statement indicating that the meeting will be conducted under the Act Extending Certain COVID-19 Measures Adopted during the State of Emergency, signed into law on June 16, 2021 by Governor Baker. Accordingly, the meeting is being held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the GoTo Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 5 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on May 26, 2022 as part of the meeting packet. o Vote: Motion by Matt Bennett to approve the May 26, 2022 AESBC Meeting Minutes. The motion was seconded by Marissa Batista. All present were in favor, with exceptions of Peter Hoyt, Lynn Catarius and Joseph Spencer who were not in attendance at the meeting on May 26, 2022 and abstained from voting and the motion passed. 4. Approval of Invoices and Commitments The are no commitments to approve this month. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 274747 $40,000.00 DiNisco Design 9622 $49,959.00 DiNisco Design 9623 $3,300.00 UTS 99929 $1,125.00 CTA Construction Pay App #13 $3,199,928.89 Total Warrant Value: $3,294,312.89 o Vote: Motion made by Nick Wheeler to approve the invoices listed above in the total warrant value of $3,294,312.89 as presented. The motion was seconded by Joe Spencer. All present were in favor and the motion passed. 5. Review of Potential Grading Modifications: o NV5 provided an overview of the current projections for offsite soil disposal and a potential approach to mitigating some of the projected exceedance as follows:  The latest update from the Contractor is still projecting an exceedance in the of- site soil export volume of about 7,000 CY.  The soil has been tested and meets the specification for ordinary and in some cases granular fill, so there is a push to continue to reuse as much of that as possible on site in remaining fill areas to help to reduce the projection.  An additional opportunity to help reduce that overage is to create some mounded areas in the topography, which allow additional soil to remain on site.  The project team identified these as soil reuse areas 1 and 2 on the conceptual grading sketches included in the agenda package.  Page 3 of 5  These areas essentially expand upon existing knolls and provide for an opportunity to reduce the projected export volume by 500 CY for area 1 and 2,500 CY for area 2.  Area 1 is located just north of Bio-retention Area No. 1 where there is a natural ridge line on the west side of the new exit drive. The proposed revised grading would raise this ridge line by a maximum of about 4’ to 5’ at the high point.  Area 2 is located on the east side of the new site exit. The proposed grading extends the existing mound area to the north and south, but does not increase its height.  All of the associated area is outside of the 100-foot buffer zone and does not impact the drainage catchment areas.  The intent is that these would not trigger any need to amend existing approvals from Conservation Commission or Planning Board since they’re outside buffer zone and don’t change drainage patterns or add impervious area, so if the Committee supports proceeding we would confirm this at next week’s Conservation Commission meeting and review with the abutters.  Nick Wheeler noted that the direct abutter should be consulted as they may have concern about potential impacts to view of Woodsom Farm field. He also asked the project team to confirm that the body of water to the west of the bio-retention area is accounted for in the wetland delineation, to confirm if there’s an intermittent stream in the area that should be considered and to review the watershed protection district delineation and verify this would be compliant with the regulations.  Joe Spencer noted that he’s in favor of reusing soil as long as the proposal is reviewed with the direct abutter and Conservation Commission.  Joe inquired as to what the big drivers are for the added soil surplus. CTA noted that there are areas where the existing top soil depth was greater than anticipated could drive added over-excavation and reduce reuse. It was also noted that estimating soil volumes is not an exact science due to the variables and complexities so this is likely a major drive as well.  It was also noted that of the 7,000 CY of additional projected export volume, there’s a potential of avoiding 1,100 CY in recharger 3 area if we don’t have to excavate the additional 5 feet for the sand bed which will be determine by the engineer’s review of the soil when they reach that depth.  It was noted that the two mounds combined equate to approximately $140,000 in net cost avoidance based on CTA’s stated cost of $46.50/Ton for disposal at the Leicester facility less the added cost for capping the expanded disturbed areas.  It was agreed that the next step should be to review with the Conservation Commission at Tuesday’s meeting and then review with the direct abutter. 6. Update on Construction Progress: o NV5 provided a brief update with regard to the construction activities since the last meeting, summarized as follows:  Page 4 of 5  Overall there’s lots of activity happening with site work, building envelope work and interior MEP and wall framing with approximately 70 to 80 workers on site each day.  Demo and excavation work on the Cashman Site commenced last Thursday and is proceeding well.  The Conservation Commission consultant reviewed the erosion controls and gave the green light to proceed with the full scope.  On the exterior, the east elevation is the furthest along with masonry nearing completion and windows will be going in in the coming weeks.  Roofing is just about complete with the exception of a few isolated lower roof areas and bump outs.  Sheathing has progressed and is now finishing up on the south elevation with insulation, AVB and Masonry to follow.  Interior work is progressing from the ground floor up and the metal stud walls are well advanced on the ground and first floor.  Plumbing, heat piping and electrical rough in are also advancing well.  It was noted that a tour was held earlier today with some of the Committee members who were able to join.  Nick Wheeler noted that Ann Marie Casey, Marisa Batista, Peter Hoyt and Bruce McBrien toured the site, which lasted about 1.5 hours and included the site and building interior. He noted the stunning views towards Woodsom.  Ann Marie Casey noted that she enjoyed the tour and was impressed with the progress and views.  Peter Hoyt noted Nick Wheeler summed up the tour well and that it was impressive to see the progress. 7. Proposed Next Meeting Date Due to scheduling conflicts, the next meeting of the AESBC will be a week later than usual on August 4, 2022 at 6:00 PM and will be held virtually, pending the extension of the remote public meeting legislation. Mayor Gove noted that she may not be able to attend the meeting on August 4th, but would have someone else act as Chair. It was also noted that the meeting platform may be changing to Microsoft Teams. 8. Other Business o None  Page 5 of 5 9. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:55 PM. The motion was seconded by Matt Bennett. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.