Amesbury Elementary School Building Committee

By City Clerk at 2:48 pm, Sep 02, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: August 4, 2022 Location: Virtual Time: 6:00PM Next Meeting: August 25, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☐ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☐ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☒ Tim Dorman ☒ Nick Wheeler, City Council Representative ☐ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☐ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Elizabeth McAndrews, Superintendent of Schools and Acting Chair, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:01 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove or through the ACTV Facebook live stream. o NV5 took roll call for attendance. 2. Public Comments o There were no public comments submitted. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on June 30, 2022 as part of the meeting packet. o Vote: Motion by Joe Spencer to approve the June 30, 2022 AESBC Meeting Minutes. The motion was seconded by Joan Liporto. All present in favor and the motion passes. 4. Approval of Invoices and Commitments The are no commitments to approve this month. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 280126 $40,000.00 DiNisco Design 9635 $49,959.00 DiNisco Design 9636 $2,552.00 Stantec 1938365 $746.35 UTS 10037 $3,300.00 UTS 100380 $3,120.00 CTA Construction Pay App #14 $3,468,753.28 Total Warrant Value: $3,568,430.63 o Vote: Motion made by Joan Liporto to approve the invoices listed above in the total warrant value of $3,568,430.63 as presented. The motion was seconded by Matt Bennett. All present were in favor and the motion passes. 5. Update on Construction Progress: o NV5 provided a brief update with regard to the construction activities since the last meeting, summarized as follows:  The big push through the month of July and continuing through August is the Cashman Elementary School site work, which is compressed to the summer months.  Work is progressing well in spite of a few unforeseen conditions encountered during the excavation, including conflicts with the existing telecom duct bank, sewer line and a couple unanticipated existing water lines.  Drainage and utility work is generally complete and the binder course paving, granite curb setting and concrete sidewalk construction are progressing, which will be followed by landscaping, top course paving and line striping later in the month.  Much activity continue at the new building with approximately 80 to 90 workers on site each day.  Page 3 of 4  Interior work includes interior light gauge metal framing, interior masonry walls, wallboard and taping in the electric and data rooms, ongoing installation of ductwork, electric rough, heat piping, fire protection piping.  Exterior work includes ongoing framing and sheathing of the west and south elevations, which is followed by AVB, installation of wood blocking at roof and windows, foam insulation at soffit areas, completion of brick veneer at east elevation and progressing to the west elevation.  Since the last meeting the project team pursued the landform fill areas that were discussed and confirmed that the Conservation Commission did not have any objection, however the abutters unfortunately did not have a favorable reaction to the larger volume area adjacent to their property line. We may still incorporate the smaller area if needed for the remaining cut volume at bio-retention area 1.  The project team has continued to identify areas to limit additional export through minor grading adjustments and reuse where possible.  The most recent projection indicates that the total export volume will exceed the allowance by about 3,500 CY and CTA is in the process of developing the cost impact along with incorporating other associated credit offsets for material that didn’t have to be imported and/or excavated. The intent is to have a proposed change order for the next building committee meeting.  Joe Spencer asked about where the excavated material from bio-retention area 1 would be hauled to if not incorporated into the fill area on site. CTA indicated that this material met the requirements for acceptance by the Leicester facility.  It was noted that refeeding the fiber service to Cashman is a priority and Comcast has committed to meeting the schedule requirements and absorbing the cost. Matt Bennett noted that the Cashman elevator is grandfathered, so a traditional phone line will not be required. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on August 25, 2022 at 6:00 PM and will be held virtually. Marisa Batista noted that she will not be able to attend the meeting on the August 25th. 7. Other Business o Marisa Batista provided a status update on funding of the project. She noted that after paying the invoices approved to be paid, there will be about $4M remaining in the fund, which should provide for funds for one more month based on the typical monthly expenditures. The City had previously borrowed $30M and is in the process of working with the City’s financial advisors to borrow an additional $6M on the City side to be able to continue with MSBA reimbursement. o Marisa Batista noted that the MSBA reimbursements have excluded significant ineligible costs from reimbursement. NV5 explained that MSBA’s exclusions have been consistent with the Project Funding Agreement, but that the exclusions were largely assigned to early trades (Site, Concrete, Steel), which means that earlier reimbursement requests have a lower effective reimbursement rate. o Marisa Batista advised that the scheduled sale date would be September 30th, so additional funds should be available in late September or early October.  Page 4 of 4 8. Adjournment o Vote: Motion made by Joe Spencer to adjourn the meeting at 6:26 PM. The motion was seconded by Ann Marie Casey. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.