Amesbury Elementary School Building Committee

By City Clerk at 8:23 am, Dec 23, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: October 27, 2022 Location: Virtual Time: 6:00PM Next Meeting: December 1, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☐ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☒ NV5 (OPM) Lynn Catarius, Director, Student Services ☐ Tim Dorman ☒ Nick Wheeler, City Council Representative ☒ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☐ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☒ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the Microsoft Teams Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on September 22, 2022 as part of the meeting packet. o Vote: Motion by Peter Hoyt to approve the September 22, 2022 AESBC Meeting Minutes. The motion was seconded by Joan Liporto. All were in favor and the motion passed. 4. Approval of Invoices and Commitments o The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #09 $17,331.05 Total Commitment: $17,331.05  NV5 noted that Change Order No. 9 consists of fourteen (14) individual PCOs, which generally includes six (6) add PCOs (076, 077, 078, 079, 082, 083), four (4) credit PCOs (058R1, 072, 073, 080) and four (4) no cost PCOs (019, 061, 063, 072) resulting in a net added cost of $17,331.05.  The larger added costs are under PCOs 77, 78 and 79, which relate to unforeseen subsurface conditions that were encountered during the installation of Cashman site utilities over the summer  These issues were tracked on a time and materials basis to keep the work moving but have now been assembled into proposed change orders.  There’s also a credit under PCO 58 which is for deletion of the excavation and backfill for the gas line from CTAs contract as the gas company elected to perform it directly at no cost to the Owner.  There are a few other miscellaneous added costs and deducts as well as no cost changes for record, which amounts to the net added cost of $17,331.05.  NV5 noted that the budget currently has $534,993 in contingency, which will be reduced to $517,662 with the approval of this change order.  Nick Wheeler asked for clarification on the Cashman drainage relocation. NV5 noted that there was a conflict with the existing electrical duct bank and sewer line which caused some of the drainage structures to be shifted, however the pavement had to continue to keep to the condensed schedule for the Cashman site work during the summer months.  Nick Wheeler asked why the mesh was deleted on the split rail fence. DiNisco noted that the detail specified a wire mesh attachment which wasn’t necessary or desired, so it was deleted from the scope.  Page 3 of 4 o Vote: Motion made by Nick Wheeler to approve the one (1) commitment listed above in the total net add amount of $17,331.05. The motion was seconded by Elizabeth McAndrews. All present were in favor and the motion passed. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 295539 $ 40,000.00 DiNisco Design 9665 $ 49,959.00 Stantec 1927961 $ 523.40 Stantec 1971664 $ 646.25 UTS 101766 $ 3,120.00 UTS 101762 $ 3,766.88 CTA Construction Pay App #17 $ 2.069,584.10 Total Warrant Value: $ 2,167,599.63 o Nick Wheeler requested an update on cash flow. Marissa Batista noted that the additional borrowing of $6M came in on September 30 and that there is currently $7.4M available in the project fund. o Vote: Motion made by Peter Hoyt to approve the invoices listed above in the total warrant value of $2,167,599.63 as presented. The motion was seconded by Joan Liporto. All present were in favor and the motion passed. 5. Update on Construction Progress: o NV5 provided an update on the construction activities since the last meeting, summarized as follows:  Exterior work is progressing with brick veneer and metal windows generally complete and a current focus on sub framing for metal panels and curtain wall framing and glazing.  Inside the building, the MEP and FP trades are progressing with rough in advancing up to the 2nd floor as well as fit up of the electrical and mechanical rooms.  The switchgear was delivered and installation has been completed.  Progress is advancing in the kitchen, including installation of the hood and walk in cooler and freezer.  Drywall is proceeding on the second floor and ceramic tile and ceiling grid are proceeding on the ground and first floors.  Out on the site, the focus has been on granite curb installation, completing the grading, concrete stairs and ramp and landscaping on the east side of the building between the new building and Cashman, prepping the porous pavement area and the main entry plaza area in front of the building.  Page 4 of 4  The overall porous pavement progress has been delayed by the availability of granite curb, but now appears to be on track to get the stone in so it will be ready for paving in the spring.  Ed Pereira noted that all remaining granite curb should be on site by Tuesday.  The playground progress has also slowed down due to some issues with coordinating the installation of the footings with the depth of the installed stone layer.  The design team is working on a resolution, but at this point the hope is the equipment can be installed and the rubber surface would wait until appropriate weather conditions in the spring.  Final development of the technology and furniture scope is proceeding with the goal of finalizing the scope over the next month to issue request for proposals and issue POs by the end of the year. o Jim Shuttleworth noted that the casework has been installed in the sample classroom and looks great and encouraged anyone who visits the site to take a look at it. o Ed Pereira noted that the elevator installation is expected to start next week. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on December 1, 2022 at 6:00 PM and the meeting after that will be December 22nd. Both will be held virtually. 7. Other Business Mayor Gove noted that the Daily News toured the site a couple weeks ago and ran an article on the new building and ACTV will be on site next week to do some filming for a promotional piece to run on ACTV. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:36 PM. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.