Amesbury Elementary School Building Committee

By City Clerk at 9:05 am, Feb 21, 2023 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: January 26, 2023 Location: Virtual Time: 6:00PM Next Meeting: February 16, 2023 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☐ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☐ Lauri McAllister ☐ Matt Bennett, Facilities Director ☐ Bruce McBrien ☐ Marisa Batista, CFO ☒ Peter Hoyt ☒ Lynn Catarius, Director, Student Services ☒ NV5 (OPM) Nick Wheeler, City Council Representative ☐ Tim Dorman ☐ Joseph Spencer, Community Member ☒ Bill Shaw ☒ Joan Liporto, Director of Finance & Ops ☒ Melissa Gagnon ☒ Elizabeth McAndrews, Superintendent ☒ DiNisco Design (Architect) Jim Montanari, AES Principal ☒ Donna DiNisco ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Elizabeth McAndrews, Superintendent of Schools and Vice Chair, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:01 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the Microsoft Teams Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on December 22, 2022 as part of the meeting packet. o Vote: Motion by Joan Liporto to approve the December 22, 2022 AESBC Meeting Minutes. The motion was seconded by Marisa Batista. All were in favor and the motion passed. 4. Approval of Invoices and Commitments o The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #12 $2,905.57 Total Commitment: $2,905.57  NV5 noted that Change Order No. 12 consists of two (2) individual PCOs, which includes two (2) add PCOs (92 and 93), resulting in a net added cost of $2,905.57.  PCO 92 is due to the need to change the light fixture at the cafeteria canopy area as the clearance requirements of the specified fixture cannot be accommodated.  PCO 93 included an additional light fixture at the stonewall site sign to provide for consistent lighting coverage across the face of the sign. o Vote: Motion made by Joan Liporto to approve the one (1) commitment listed above in the total amount of $2,905.57. The motion was seconded by Marisa Batista. All present were in favor and the motion passed. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 311371 $ 20,000.00 DiNisco Design 9711 $ 49,959.00 DiNisco Design 9712 $ 31,395.00 BSC Group 9152161 $ 460.13 UTS 103196 $ 1,355.63 UTS 103695 $ 420.00 CTA Construction Pay App #20 $ 1,434,342.91  Page 3 of 4 Total Warrant Value: $ 1,537,932.67 o Vote: Motion made by Joan Liporto to approve the invoices listed above in the total warrant value of $1,537,932.67 as presented. The motion was seconded by Marisa Batista. All present were in favor and the motion passed. 5. Update on Construction Progress: o CTA provided an update on the construction activities since the last meeting, summarized as follows:  Exterior work is progressing with current focus on cement and metal panels and remaining curtain wall.  The remaining framing and drywall is being completed at the admin area in the cafeteria and media center.  The MEP and FP trades are progressing with filling and testing of heat piping, finish plumbing and sprinkler heads.  Cutover to permanent power was completed earlier this month.  Above ceiling inspections were completed and the ground floor ceiling tiles are being installed.  Resilient flooring installation has begun on the ground floor.  Painting is continuing through the second floor classrooms.  Casework is now proceeding at the 2nd floor classrooms.  The elevator installation is just about complete.  Site work is generally on hold until the spring, except for ongoing maintenance of erosion controls.  The playground progress has slowed down due to some issues with coordinating the installation of the footings with the depth of the installed stone layer, but we are pushing for a resolution to allow the footings to continue as weather allows and be ready for equipment installation and rubber surface in the spring.  The Technology procurement is proceeding and we are working towards having a recommendation to award that scope in February.  The design team is working to finalize the FF&E package to keep that process moving for procurement over the next month as well. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on February 16, 2023 at 6:00 PM, which is a week earlier than usual due to February vacation week. 7. Other Business o None  Page 4 of 4 8. Adjournment o Vote: Motion made by Joan Liporto to adjourn the meeting at 6:15 PM. The motion was seconded by Marisa Batista. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.